581 60 05 Dewatering Pump 6 Inch May 2021~1.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Diesel Powered, 6” Dewatering Pump May 2021 This specification and questionnaire covers a diesel powered, dewatering pump to be used by the Department of Transportation for highway maintenance projects and in public emergency situations. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their response descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Proposed with this Bid:

Specification No. 581-60-05

Specification No. 581-60-05 Questionnaire for a Diesel Powered, 6” Dewatering Pump

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

All units shall include the following standard or optional accessories and equipment:

The complete unit shall consist of a trailer mounted, diesel powered, 6” heavy-duty cast iron, fast priming, solids handling dewatering pump. It shall be arranged to provide a compact assembly on a rigid frame, mounted on a single axle with two (2) wheels, designed to be towed behind trucks at highway speeds.

Pump:

This pump shall be a compressor assisted, solids handling pump. This pump shall have a 6” suction size and a 6” discharge size.

The pump casing shall be class 30 cast iron.

The flow capacity of this pump shall be 2,700 gpm with a maximum head of 195 ft. and capable of passing 3” solids without damage to the pump.

The pump shall be capable of operating dry without damage. The pump shall include automatic shut-down after prolonged dry operation.

Complies: |_| Yes |_| No Engine:

The pump shall be provided with a current production liquid cooled, turbo-charged, 4-cylinder, liquid cooled, diesel engine meeting the following:

Minimum 72 H.P. engine Tier 4 emissions Dry style air cleaner Fuel filter water separator 12-volt electrical system Alternator/regulator Maintenance free battery Engine oil cooler

Component provided:

The unit shall have approximately a 110-gallon fuel tank capacity. The tank or cap shall be clearly labeled “Diesel fuel only”.

The engine controls and instruments shall be included as follows:

· Key operated ignition or pass code

· Starter switch with neutral safety switch

· Hand controlled throttle

· Fuel gauge

· Hour meter - activated by engine oil pressure or engine RPM.

· Engine coolant temperature (automatic shut-down).

· Engine oil pressure gauge (automatic shut-down).

· Air filter restriction indicator, gauge or warning light.

· Cold weather starting aid.

Hitch:

The trailer shall be equipped with a 3” ID pintle eye type hitch.

Complies: |_| Yes |_| No The eye shall be adjustable for pintle hook mountings from 20” to 26” measured from level ground.

Complies: |_| Yes |_| No Tires and Wheels:

The wheels shall be steel, heavy-duty automotive type, minimum 15” diameter, painted or powder coated manufacturer’s standard color.

The tires shall be first run quality automotive type, all season radial with load range required to meet gross weight of the trailer.

Electric brakes shall be provided for all wheels.

Complies: |_| Yes |_| No Note: This is in addition to emergency surge brakes.

Lighting:

The unit shall include all lighting, reflectors, and conspicuity tape to comply with the requirements of The Illinois Vehicle Code package must include turn signals, and tail lights.

Complies: |_| Yes |_| No A 7-way connector, utilizing round pins and sockets, SAE/ATA approved, plug portion installed on trailer with lead long enough to allow for turning movements of the trailer. The pin portion or socket is provided with the truck installation.

Complies: Yes |_| No |_| Additional Equipment:

Each pump shall include the following hose:

2 ea. - 6” x 10’ black suction hose 2 ea. – 6” x 20’ black suction hose 1 ea. – Metal Strainer 4 ea. – 6” x 50’ lay-flat discharge hose All fittings and gaskets necessary to connect both the suction and discharge hose sections.

Complies: Yes |_| No |_|

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

Two (2) copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: |_| Yes |_| No One (1) copy of the Service Manual for each machine shall be provided upon delivery.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint to Vendor”.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Warranty and service locations are critical to support equipment used many times during emergency operations. The ability to provide prompt local support for equipment supplied throughout Illinois is critical and will be considered in making award. Please list all service locations within and immediately surrounding Illinois:

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: |_| Yes |_| No Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature