57 MXG EAFTSS Maintenance PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

EXTERNAL AIRCRAFT FUEL TANK STORAGE

SYSTEM (EAFTSS)

ANNUAL MAINTENANCE

NELLIS AFB, NV 89191

8 AUG 2019

DESCRIPTION OF SERVICES

1.1 General Scope. This is a non-personnel services contract to provide inspection, servicing, and maintenance of the External Aircraft Fuel Tank Storage System (EAFTSS) at Nellis AFB, Nevada.

1.2 Background. The 57 MXG/M1 Aircraft Fuel Systems Repair Section currently operates the EAFTSS system located at Nellis AFB, NV. The system was developed, manufactured, and installed by International Automated Systems. The system consists of three mechanical storage/carrier lines. Each line can hold up to 100 aircraft external fuel tanks for a 300-tank capacity. This system must remain safely operational year round, 24-hours per day, 7-days per week.

1.3 Scope of Work. The Contractor will perform two types of maintenance services:

Preventative Maintenance/Repairs; and Emergency Repairs.

1.3.1 Preventive Maintenance/Repairs (PM). PM is needed in order to ensure full operational capability of the system by detecting and correcting minor malfunctions, misalignments, loose/missing hardware, etc., before they escalate into a major repair affecting operation and/or safety hazard. PM will be performed on the entire system at least once per year, and consist of equipment inspection, cleaning, lubrication, and performance of all other scheduled adjustments and repairs in accordance with operation/maintenance manuals and in compliance with all applicable safety/OSHA standards. Scheduled/Preventive maintenance will include, but is not limited to the following system components:

• Trolley wheels

• Chains

• Bearings

• Fasteners

• Welds

• Drive mechanism

• Gearbox inspected annually and lubrication changed once yearly

• Adjustment of take-up chain tension

• Mechanical/Manual backup drive system

• Hydraulic power unit

• Hydraulic pressure valve

• Hydraulic heater unit

• Hydraulic oil filter change

• Check and adjust mounting of all sensing devices (limit switches, etc.}

• Pull cord safety switches

• Perform system software updates as required and perform system diagnostics as required

1.3.1.1 PM will also include a thorough inspection of the entire system to identify any damaged and/or unserviceable system components. The inspection report will be provided to the COR upon completion of the PM.

1.3.1.2 Necessary non-emergency repairs will be performed by the Contractor, on demand, when the EAFTSS is not in functional status, or when the Government Representative identifies system components requiring repair/replacement, so as to ensure safety of personnel, property, equipment, or mission effectiveness. The parts necessary for these repairs shall be reimbursed IAW paragraph 1.3.4.

1.3.3 Emergency Repairs. An emergency repair service call is an unscheduled non-routine repair. A call of this type would suggest that there has been a system failure that presents a serious threat to the safety of personnel, property, equipment, aircraft, or mission accomplishment. The Contractor will travel to the job site no later than twenty-four (24) hours after notification. Upon arrival, the contractor shall diagnose the condition of the system and follow the procedures outlined in the paragraph below.

1.3.3.1 When emergency repairs are required, the contractor shall prepare and submit a cost quote to the COR that includes the contractor’s total price, including necessary parts, to complete the repair. An emergency repair service call may require, but is not limited to troubleshooting, adjustment, repair or replacement of parts, or other work necessary to restore the system to a safe and operable condition. The contractor shall only commence repair work after receiving authorization from the Contracting Officer (CO). All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer, or items of equal or higher quality.

1.3.4 Replacement Parts. The Contractor shall furnish all replacement parts necessary when performing repair work. The Contractor shall own all parts purchased until they are satisfactorily installed on government-owned equipment or property. Replacement Parts totaling $3,500.00 or less shall be approved by the provided Contracting Officer’s Representative prior to purchasing. All necessary parts totaling over $3,500.00 require prior approval by the Contracting Officer.

1.3.5 Inspection. Upon completion of work, the contractor shall notify the Government Representative. The contractor shall submit a report on all inspection, maintenance, and cleaning that is accomplished on the EAFTSS. Reports will include a record of conditions, inspections and maintenance performed on the system. A copy of this report is due to Government Representative within 10 calendar days after the completion of the inspection and/or work.

1.3.6 Safety. The contractor shall perform all work in accordance with safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment, and building structures. All walking areas are to be clean at all times during and after work. Precautions must be taken to ensure that grease is not dispersed to other areas.

1.3.7 Certificates. The contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection, place and display a label within the area indicating the date serviced, and the name of the servicing company.

1.4 General Information.

1.4.1 Contractor Personnel. The Contractor shall provide a technician who is fully qualified and capable of performing all electrical/mechanical work in maintaining and repairing the EAFTSS system.

1.4.2 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, gloves, and any other personal protective equipment required by applicable safety/OSHA regulations.

1.4.3 Performance Evaluation. The Contracting Officer may require the contract manager to meet with the CO, COR, and other Government personnel as deemed necessary.

The contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary.

1.4.4 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The contract manager shall ensure specific safety requirements are complied with by Contractor personnel when non-compliance would clearly present the potential to harm Government personnel or damage Government resources. The contractor shall take all appropriate measures to ensure unauthorized personnel remain clear of the EAFTSS site during dismantling, construction, and maintenance. The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to harm Government personnel or damage Government resources.