564-610_NIPMHB_SOW_Boilers_RVS_NSPG R2 09012026.pdf

Statement of Work (SOW) New Inpatient Mental Health Building

Project Number: 564-610 Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the

SOW, drawings, and specifications to add backup boilers, rigid vinyl sheet, and Nurse

Station partition glass to New Inpatient Mental Health Building (NIPMHB), Building 49, on the main campus of the Veterans Healthcare System of the Ozarks (VHSO).

Electronic (.pdf) copies of drawings and specifications for this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Obtaining hard copies of SOW, drawings, and specifications must be the Contractor’s responsibility and expense. Contractor is responsible for verifying existing dimensions, locations, and quantities to complete this project located on the VHSO

Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that are not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Contractor must have the following requirements completed prior to beginning site activities:

1. Negative TB Test, within 90 days to starting work in accordance with VHSO Memorandum 15-00-88, Safety and Health During

Construction Activities

2. Annual influenza shots are required in accordance with VA

Directive 1192.01, Seasonal Influenza Prevention Program for VHA Health

Care Personnel”.

3. While on campus, Contractor must wear a visible VHSO issued identity badge.

4. Minimum OSHA 10 certification.

C. Safety must be the Contractor’s highest priority.

D. Period of Performance: 210 calendar days after Notice to Proceed

(NTP).

E. Work must be performed and completed in accordance with this SOW, drawings, and specifications.

F. VHSO facility must continue to operate during the contract’s POP, including but not limited to, the mechanical and electrical systems. VHSO facility emergency power may be utilized for this work. Any use of emergency power must be coordinated with COR.

G. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

H. Calendar day means each day shown on the calendar beginning at 12:00

Midnight, including Saturdays, Sundays, and Holidays.

I. Working day or business day means any day except any Saturday, any

Sunday, or any day which is observed as a National Holiday by U.S. Government agencies including, but not limited to, New Year’s Day, Martin Luther King Jr.

day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, any day specifically declared by the President of the United States.

J. If a holiday falls on a Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday. Contractor is not required to provide any service(s) on nationally recognized U.S. Government holidays, nor shall the

Contractor be paid for these holidays.

K. Contractor must submit to the Contracting Officer (CO) and Contracting

Officer Representative (COR) a Schedule of Values (SOV) and a Project

Schedule (including Phasing Plan) in accordance with this SOW, drawings, and specifications no later than 20 calendar days after Notice to Proceed (NTP) for

COR written approval. The Project Schedule must contain provisions, including but not limited to, staging equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the project requirement.

L. Contractor must submit to the CO and COR all submittals no later than 30 business days after Notice to Proceed (NTP) for COR written approval.

M. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions, if any.

N. VHSO utilities and work areas may not be immediately available to the

Contractor, and the Contractor must be flexible in the project schedule without additional cost to the Government.

O. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in common areas, there must be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

P. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

Q. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering

Service or their designated representative.

II. QUALIFICATIONS OF CONTRACTOR

A. Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work in accordance with

RFO FAR 52.236-7.

III. SCOPE OF WORK:

A. Add two (2) new electric backup boilers, pipes, and pumps, plus supporting electrical and concrete work, for heating hot water redundancy.

1. See Project MP-200, dated 03/07/2025

2. Furnish and install two (2) new electric backup boilers, pipes, and pumps, plus supporting electrical and concrete work in accordance with attached NIPMHB project specifications and manufacturer installation instruction.

B. Add Rigid Vinyl Sheet

1. Furnish and install Inpro Palladium Rigid Vinyl Sheet and appurtenances, or equal, in color (Monterey | 0110). A physical sample must be provided to COR prior to final color selection and approval of material.

2. Furnish and install rigid vinyl sheet in accordance with attached

NIPMHB project specifications and manufacturer installation instruction.

3. Furnish and install rigid vinyl sheet and appurtenances in NIPMHB rooms and height defined by attached Room Schedule. Final rigid vinyl sheet material height is governed by existing wall mounted devices and accessories elevation above finish floor (AFF).

4. Contractor must notify VA COR’s of any conflict between rigid vinyl sheet materials and existing wall mounted devices, accessories, or other prior to material installation.

5. Contractor's cost estimate for rigid vinyl sheet work shall include a line-item breakdown identifying: (1) the NIPMHB room designation; (2) the square-foot quantity of rigid vinyl sheet material required for each NIPMHB room designation; and (3) the unit cost per square foot to furnish and install the rigid vinyl sheet material and associated appurtenances for each

NIPMHB room designation. A drawing identifying the locations and extent of the required rigid vinyl sheet installation will be provided.

6. Basis of Design: Inpro Palladium Rigid Vinyl Sheet, color Monterey

| 0110, or approved equal. Furnish rigid vinyl sheet, adhesives, trim, joints, corner treatments, and other appurtenances necessary to provide a complete installation. Proposed products must meet or exceed the material, performance, fire/smoke, durability, installation, and other applicable requirements of the Contract Documents and NIPMHB project specifications. Contractor must submit manufacturer product data, required certifications, and a physical color/material sample for approval in accordance with the Contract Documents prior to procurement and installation.

C. Add Nurse Station Partition Glass

1. Furnish and install Nurse Station partition glass at NIPMHB Nurse

Station elevated workstation counter

a) Glass type must be 3/8” interior tempered safety glazing

b) Top of Nurse Station partition glass assembly must be 6’-0”

AFF.

c) Nurse Station partition glass must be continuous, segmented and contain faceted angles at radii of elevated workstation counter.

d) Nurse Station partition glass assembly must contain a maximum diameter of 2” posts between each segment of glass.

e) Nurse Station partition glass assembly must contain a pass-through in glass measuring 16” wide X 4” tall, maximum, at Nurse

Station lower counter.

f) Fasteners must be tamper resistant.

g) Sealant must be pickproof.

h) Mounting lugs must be concealed.

i) Furnish and install Nurse Station partition glass in accordance with attached NIPMHB project specifications and manufacturer installation instruction.

j) Nurse Station partition glass shop drawings must be provided to COR prior to final approval.

IV. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required

Personal Protective Equipment (PPE). Contractor must be prohibited from working without proper safety items and PPE and will be asked to leave job site in absence or use of same.

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection

Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of

VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products, or equal.

a) Zip Wall® ZIP POLES FOUR PACK (includes 4 spring

Loaded Steel Zip Poles, 4 Grip Disk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire-retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty Zip Wall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) Edge-Guard Panel Transparent Infection Control Wall

Partitions with a 42-inch door and associated components or equal.

Edge-Guard Panel Transportation Cart(s) or equal.

2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install BALL-IN-THE-WALL® DOME-

ON-THE-WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK

FEATURE or equal for each ICRA barrier space (minimum of one each adjacent to each entrance of ICRA barrier space) and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location of BALL-IN-THE-WALL® DOME-ON-THE-

WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK FEATURE.

C. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration. Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

D. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

E. Badging: Contractor must not enter the work site without VHSO issued identity Badge. Badges are issued on the first day of work by COR. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort

Contractor employees to Engineering (Building 5) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start

Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log.

Contractor must return remaining Badge(s) at project closeout to COR.

Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge. See Sections I.B.1 and I.B.2 of this SOW for TB testing and annual influenza vaccination requirements.

F. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 5) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the Government a

$3,500.00 fee for each lost or unreturned key(s).

G. Property Access Work Hours:

1. VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday (excluding the following Federal holidays - New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

Day, and Christmas Day). The hospital is a 24/7 operation. Contractor shall coordinate work with the COR to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with

VA daily operations.

2. Designated Hours: Contractor must plan for any contract work activity which interferes with Medical Center (MC) operations and must not commence with such activity prior to COR written approval at no additional cost to the government.

H. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a workday without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the

Government a fee equal to the amount of costs incurred by the VHSO to furnish around-the-clock watch and/or repair the system(s).

I. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

J. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

K. Unloading and Loading: Contractor must unload and load materials including, but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractors must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

L. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractors must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the Contractor. The Contractor must account for this, and the Contractor must be flexible in the project schedule without additional cost to the Government.

M. Storage and Staging:

Contractor Storage and Staging: Contractor storage and staging is limited to the availability of designated on-site Contractor storage and staging areas. The

Contractor may utilize Building 49 for the storage of construction materials and equipment, provided the building remains unoccupied. If the building becomes occupied or the space is otherwise required by the Government, the Contractor shall relocate or remove all stored materials and equipment as directed by the

COR.

For any additional storage or staging areas, the Contractor must submit a written request to the COR for consideration a minimum of seven (7) business days prior to the proposed storage or staging. The Contractor must obtain prior written approval from the COR before utilizing any additional on-site area for storage or staging.

Contreras, Tabitha (HOU) If the building is not occupied, can they store inside B49?

Lowry, Drew D.

yes

Allison, Madeline Please take a look at this and advise if you have any issues with this language.

Lowry, Drew D.

All is fine

The Contractor must relocate or remove on-site storage and staging, including but not limited to Contractor office trailer(s), dumpster(s), storage container(s), construction materials, and equipment, within a maximum of seven (7) business days after written notification by the COR, at no additional expense to the

Government.

N. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to, ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

O. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

P. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity.

Contractor must have COR written approval to proceed.

Q. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

R. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of 14 business days prior to activity. Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit written fire watch plan to

CO and COR for consideration no later than (NLT) 14 business days after NTP.

Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire and/or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular working hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense.

The Contractor must be responsible for completion and submission of a written

Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and/or to repair the fire alarm system.

S. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions.

T. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA

101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

U. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval.

Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future

COR directed relocation(s) must be at no additional expense to the government.

Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed.

The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

V. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular working hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Photography: Contractor must coordinate and schedule with COR.

Contractor must be escorted by VHSO personnel to take job site related photos.

Contractor must not photograph any patients, personnel, visitors, and others on

VHSO property.

X. Project Meetings:

1. At a minimum, every week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the

Project Manager and the Superintendent representing the Contractor, the

COR and the CO representing the Government. Technical supervisor

(foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the

Contracting Officer (CO). Minutes must include the meeting date and time;

agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines.

In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision.

Copies of updated minutes shall be distributed to all attendees within 48 hours after change notice.

V. OTHER REQUIREMENTS:

A. Structural members must not be cut or altered, without prior written authorization from COR.

B. Contractor must make every reasonable effort to protect VHSO property from damage.

C. The Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

D. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional expense to the Government.

E. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

F. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional expense to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional expense to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the

Government.

G. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense.

H. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work.

I. Contractor must comply with all applicable Federal, State, and Local codes, laws, regulations, and ordinances.

J. Contractor must obtain all applicable permits and licenses required by

Federal, State, and Local codes, laws, regulations, and ordinances.