564-22-107 SOW B-4 FCUs 3 17.pdf

564-22-107 SOW B-4 FCUs 3 17 Page 1 of 22

Statement of Work

Building 4 (B-4) Replace Fan Coil Units

Project No. 564-22-107

Veterans Health Care System of the Ozarks

Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services in accordance with the Statement of Work

(SOW), drawings, specifications, Federal Acquisition Regulation (FAR), and VA

Acquisition Regulation (VAAR) to remove and replace existing Heating Ventilation and

Air Conditioning (HVAC) systems which has surpassed its useful service life including, but not limited to, 4-pipe fan coil units (FCUs), hydronic pumps, condensate receiver tank and pumps, pneumatic control system (replace with direct digital control system), hydronic and steam piping (including associated fittings, valves, insulation, gauges, thermometers, sensors, utility meters, hangers, supports, and traps), trap meters, HVAC water treatment, and adjacent building finishes and trim.

Electronic (.pdf) copies of the drawings and specifications will be furnished by the

Government upon Contractor’s written request to the Contracting Officer (CO).

Production of physical copies of all documents, including but not limited to, the SOW, drawings, and specifications are the Contractor’s responsibility and expense.

All available drawings are included in the SOW. It is the responsibility of the Contractor, and not the Government, to produce an on site itemized Bill Of Material (BOM) including sizes and quantities of replacement piping systems as part of the base bid. An opportunity to access the site will be provided during the pre-bid site visit.

Contractor must visit the site and verify all dimensions, locations, and quantities necessary to complete this project located in B-4 at Veterans Health Care System of the

Ozarks (VHSO), 1100 N. College Ave, Fayetteville, Arkansas 72703.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

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I. General A. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements remain in full force and effect.

B. Safety must be the Contractor’s highest priority.

C. The Contractor’s performing site activities on VHSO campus must have the following requirements completed prior to beginning work;

1. Negative TB Test, within the past calendar year.

2. Annual influenza shot is required for all staff performing work on

VHSO VA campus.

3. While on campus, Contractor must wear a visible VHSO issued identity Badge.

4. Mask must be replaced when damaged or soiled.

5. Contractor to follow the VA requirements and mandates for COVID vaccination, masking, and temperature check requirements.

D. Period of Performance: 270 calendar days.

E. The project must be a turn-key operation in accordance with this SOW, drawings, and specifications to furnish, install, and commission complete and working systems.

F. B-4 must continue to operate during the Period of Performance, including but not limited to, the mechanical and electrical systems.

G. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

H. Contractor must submit to the CO and Contracting Officer Representative

(COR) a Schedule of Values (SOV), Field Office Expenses, and a Project

Schedule including Phasing Control Plan in accordance with this SOW, drawings, and specifications no later than ten (10) calendar days after Notice to Proceed

(NTP) for COR written approval. The Project Schedule must contain provisions, 564-22-107 SOW B-4 FCUs 3 17 Page 3 of 22 including but not limited to, staging equipment and materials ahead of closing the affected areas and working extended hours to meet the project requirement.

I. Contractor must submit to the CO and Contracting Officer’s

Representative (COR) all submittals no later than forty-five (45) calendar days after Notice to Proceed (NTP) for COR review and written approval.

J. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

K. VHSO utilities and work areas may not be immediately available. The

Contractor must account for this and be flexible in the project schedule with no additional cost to the Government.

L. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in occupied areas, there must be a minimum of two (2) Contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

M. Warranty: Contractor must guarantee workmanship for a period of one (1) year after written acceptance of work by the COR. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

N. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering

Service or their designated representative.

II. Scope of Work:

A. Unless noted otherwise, Contractor must cover and protect or relocate room Furnishings, Fixtures, and Equipment (FFE) prior to work in occupied areas.

B. Remove and properly dispose of the following:

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1. All 4-pipe FCUs including, but not limited to, shut-off valves, control valves, actuators, and on-board controls.

2. Entire pneumatic control system including, but not limited to, thermostats, actuators, tubing, valves, and air compressor.

3. Room MB1 Pump:

a. All hydronic pump systems including, but not limited to, Chilled

Water duplex pumps, Heating Hot Water duplex pumps, motors, piping, fittings, thermowells, isolation valves, strainers, check valves, gauges, Hand Off Auto (HOA) switches and controls.

b. Entire HVAC water treatment system including, but not limited to, piping, insulation, fittings, valves, Chilled Water chemical pot feeder, and Heating Hot Water chemical pot feeder.

c. Steam condensate return system including, but not limited to, condensate receiver tank, duplex pumps, motors, piping, insulation, fittings, valves, gauges, and associated items.

d. All Chilled Water piping, insulation, fittings, valves, gauges, and associated items.

e. All Heating Hot Water piping, insulation, fittings, valves, gauges, and associated items.

f. All steam piping, insulation, fittings, valves, gauges, and associated items.

g. Except Steam-to-Heating Hot Water converter and associated relief valve to remain in place.

h. 50 Amp breaker serving CWP-1, Electric Panel BA.

4. Room EB1 XFRMR: 50 Amp breaker serving CWP-2, Electric Panel

BB.

C. Room MB1 Pump remove, store, protect, and reinstall the following:

1. Two (2) Armstrong Steameye steam monitoring devices.

2. Two (2) steam traps.

3. One (1) steam bypass valve.

4. One (1) steam control valve and actuator.

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5. One (1) Steam utility meter probe.

D. Furnish new and install the following:

1. FCUs

a) FCUs must be Trane FCBB (sized in accordance with schedule shown on Drawing: MP105) With factory deluxe-ball valve supply and return with auto flow, tracer uc400-B wired, installed shutoff valves, 2-way modulating main and auxiliary valves, bottom filter, polymer drain pan, manual air vent, or equal.

b) FCU Pipe insulation.

c) Replace adjacent wood trim to match existing (if damaged or required to accommodate size or location of new FCUs).

d) Replace adjacent flooring to match existing (if damaged or required to accommodate size or location of new FCUs).

e) Prep, one (1) coat of primer paint, and two (2) finish coats of paint on adjacent wood trim and wall to match existing.

f) Replace or add Heating Hot Water shut-off valves at branch piping from main piping.

2. Direct Digital Control (DDC) control system.

a) New wall mounted thermostats to replace existing wall mounted thermostats must be Trane BAS-SVU08A-EN or equal.

b) Control wiring connecting all wall mounted thermostats to the associated FCUs.

c) One (1) each Wet Differential Pressure Sensor on the

Chilled Water and Heating Hot Water loops measuring across the supply and return must be Veris PW2LX05S or equal and located a minimum of 2/3 downstream of the hydronic loops before a major branch. Connect sensors to the Alerton Global Controller located in room MB1 Pump.

d) Control wiring connecting all FCUs and sensors to the existing Alerton Global Controller located in Mechanical Room

M1-1.

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e) Control wiring must be Connect-Air W221P-2227RIB:

plenum rated and shielded, 22 AWG (min), 2 conductor cable

(twisted pair) or equal.

f) Control wiring linked together and graphics and programming added to existing Alerton Engineering Control Center

(ECC) located in Building 29 (B-29).

g) 3/4-inch, yellow EMT conduit or cable tray for all control wiring (including thermostats) above ceiling and in crawl spaces

(not required in walls). Furnish and install bushings on free ends of conduit to protect wire. Furnish and install four square electrical boxes if more than one (1) conduit terminates at the same location.

h) 3/4-inch, yellow EMT conduit for all control wiring (including thermostats) in mechanical and electrical rooms.

3. Chilled Water duplex pumps, including but not limited to, motors, piping, fittings, thermowells, shut off valves, strainers, check valves, pressure gauges including their pipe, fittings, and shutoff valves, thermometers and controls.

a) Chilled Water pumps must be Grundfos 30125 VL sized for

300 GPM @ 85 ft-head or equal.

b) Add Chilled Water bypass piping, including but not limited to:

two (2) isolation valves, and one (1) control valve with modulating actuator, sized for 200 GPM located in room MB1 Pump.

4. Heating Hot Water duplex pumps, including but not limited to, motors, piping, fittings, thermowells, shut off valves, strainers, check valves, pressure gauges including their pipe, fittings, and shutoff valves, thermometers, and controls.

a) Heating Hot Water pumps must be Grundfos 20955 VL sized for 70 GPM @ 65 ft-head or equal.

b) Add Heating Hot Water bypass piping, including but not limited to: two (2) isolation valves, and one (1) control valve with modulating actuator, sized for 20 GPM located in room MB1 Pump.

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5. Chilled Water utility meter must be Allen Bradley Model ABB

Flowmaster Series electromagnetic flowmeter and full bore flow sensor and installed in the crawl space adjacent to Pump Room MB1.

6. Heating Hot Water utility meter must be Allen Bradley Model ABB

Flowmaster Series electromagnetic flowmeter and full bore flow sensor and installed in the crawl space adjacent to Pump Room MB1.

7. HVAC water treatment for Chilled Water and Heating Hot Water systems, piping, fittings, valves, and chemical pot feeders located in room

MB1 Pump.

8. Condensate receiver and duplex must be model 41415-JDAX or equal.

9. All steam piping, including but not limited to, insulation, fittings, valves, and gauges in room MB1 Pump (except items as noted to remain or be re-installed).

10. Room MB1 Pump, Electric Panel BA

a) Must be, One (1) GE THED 136060 breaker, 60 Amp breaker, 3 Pole, 65k AIC, serving CWP-1 or equal.

11. Room EB1 XFRMR, Electric Panel BB

a) Must be, One (1) Square D, QOB bolt on breaker, 60 Amp breaker, 3 Pole, 10k, AIC, serving CWP-2 or equal.

12. Room EB1 XFRMR

a) Must be Four (4) Variable Frequency Drives (VFDs). VFDs must be Allen Bradley Model ABB ACH580 with BACnet communication, NEMA 1, two contactor, integral by-pass (by-pass must be configured to allow operation of the motor with inverter removed from system for service), disconnect switch, hand-off-auto switch, sized as follows. Location as shown on drawing EP101:

(1) Two (2) each 15 HP, 208 V, 3 PH, 60 HZ mounted on the West wall (South side) of Room EB1 XFRMR and be connected to the two (2) new Chilled Water pump motors.

These VFDs must include but not be limited to, minimum

564-22-107 SOW B-4 FCUs 3 17 Page 8 of 22 branch circuit size 1-inch EMT conduit, conductors (3 #6 copper and 1 #10 copper) and their respective supports.

(2) Two (2) each 3 HP, 208 V, 3 PH, 60 Hz mounted on the West wall of Room EB1 XFRMR adjacent to the two

VFDs listed above and be connected to the two (2) new

Heating Hot Water pump motors. These VFDs must include but not be limited to, minimum branch circuit size ¾-inch

EMT conduit, conductors (4 #12 copper) and their respective supports.

b) One (1) each 60A, 3-phase, Square-D heavy duty disconnect for each Chilled Water pump installed in Pump Room

MB1.

c) One (1) each 30A, 3-phase, Square-D heavy duty disconnect for each Heating Hot Water pump installed in Pump

Room MB1.

E. Test, Adjust, and Balance (TAB) the following:

1. FCU Hydronic Systems

2. Chilled Water Pumps

3. Heating Hot Water Pumps

F. Commissioning:

1. FCUs.

2. Chilled Water Pumps.

3. Heating Hot Water Pumps.

4. Chiller.

5. Steam to Heating Hot Water Converter

6. Electrical to DDC Controls, FCUs, Chilled Water Pumps, and

Heating Hot Water Pumps (circuit breakers, power and control wiring.).

G. Controls Sequences of Operation

1. Duplex Chilled Water Pumps/ Duplex Heating Water Pumps.

a) See MP104 Mechanical Schedule/Sequence

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H. Monitor and Control Points List

1. POINT TYPE POINT NAME

a) BINARY INPUT HWP1 VFD STATUS

b) BINARY INPUT HWP1 VFD ALARM

c) BINARY INPUT HWP2 VFD STATUS

d) BINARY INPUT HWP2 VFD ALARM

e) BINARY INPUT CWP1 VFD STATUS

f) BINARY INPUT CWP1 VFD ALARM

g) BINARY INPUT CWP2 VFD STATUS

h) BINARY INPUT CWP2 VFD ALARM

i) ANALOG INPUT HWSUP TEMP

j) ANALOG INPUT HWRET TEMP

k) ANALOG INPUT HW DIFF PRESSURE

l) ANALOG INPUT CWSUP TEMP

m) ANALOG INPUT CWRET TEMP

n) ANALOG INPUT CW DIFF PRESSURE

o) BINARY OUTPUT HWP1 S/S

p) BINARY OUTPUT HWP2 S/S

q) BINARY OUTPUT CWP1 S/S

r) BINARY OUTPUT CWP2 S/S

s) ANALOG OUTPUT HWP1 SPEED

t) ANALOG OUTPUT HWP2 SPEED

u) ANALOG OUTPUT CWP1 SPEED

v) ANALOG OUTPUT CWP2 SPEED

w) ANALOG OUTPUT HTX SIGNAL

III. Specifications Index:

Number Title Change 01 00 00 General Requirements 2020-03

01 32 16.15 Project Schedules (Small Projects) 2020-03

01 33 23 Shop Drawings, Product Data, and Samples 2017-05

01 35 26 Safety Requirements 2020-07

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01 42 19 Reference Standards 2020-11

01 45 00 Quality Control 2020-05

01 74 19 Construction Waste Management 2013-09

01 81 13 Sustainable Construction Requirements 2017-10

01 91 00 General Commissioning Requirements 2015-10

02 41 00 Demolition 2017-08

02 83 33.13 Lead-Based Paint Removal and Disposal 2016-08

06 20 00 Finish Carpentry 2016-08

07 84 00 Firestopping 2016-02

09 05 16 Subsurface Preparation for Floor Finishes 2015-02

09 65 19 Resilient Tile Flooring 2018-10

09 68 00 Carpeting 2015-10

09 91 00 Painting 2016-01

23 05 11 Common Work Results for HVAC 2020-02

23 05 12 General Motor Requirements for HVAC Equipment 2020-02

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 2020-04

23 05 93 Testing, Adjusting, and Balancing for HVAC 2020-02

23 07 11 HVAC and Boiler Plant Insulation 2020-02

23 08 00 Commissioning of HVAC Systems 2020-02

23 09 23 Direct-Digital Control System for HVAC 2020-08

23 21 13 Hydronic Piping 2020-02

23 21 23 Hydronic Pumps 2020-02

23 22 13 Steam and Condensate Heating Piping 2020-02

23 22 23 Steam Condensate Pumps 2020-04

23 25 00 HVAC Water Treatment 2020-02

23 82 00 Convection Heating and Cooling Units 2020-03

26 05 11 Requirements for Electrical Installations 2016-01

26 05 19 Low-Voltage Electrical Power Conductors and Cables 2017-01

26 05 26 Grounding and Bonding for Electrical Systems 2017-01

26 05 33 Raceway and Boxes for Electrical Systems 2018-01

26 08 00 Commissioning of Electrical Systems 2016-11

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26 27 26 Wiring Devices 2018-01

26 29 11 Motor Controllers 2018-01

26 29 21 Enclosed Switches and Circuit Breakers 2017-01

IV. DRAWINGS INDEX:

DWG# DWG TITLE PROJECT# DATE DRAWING NAME

SP100 B-4 Replace FCU 564-22-107 11/22/2020 Cover Sheet

SP101 B-4 Replace FCU 564-22-107 11/22/2020 Index Sheet

MP101 B-4 Replace FCU 564-22-107 11/22/20 FCU 1st Floor Plan

MP102 B-4 Replace FCU 564-22-107 11/22/20 FCU 2nd Floor Plan

MP103 B-4 Replace FCU 564-22-107 11/22/20 FCU 3rd Floor Plan

MP104 B-4 Replace FCU 564-22-107 11/22/2020 Mech Schedules/Sequence

MP105 B-4 Replace FCU 564-22-107 11/22/2020 FCU Schedule

EP101 B-4 Replace FCU 564-22-107 11/22/2020 VFD Layout

V. Wiring:

A. Wiring (conductors), including but not limited to, conduit must be installed in accordance to the latest edition of the National Electric Code (NEC), drawings, and specifications.

B. Wiring except fixture whips (maximum length 6 feet) must be enclosed in

EMT conduit. Fixture whips and conduit must be installed per NEC with compression fittings.

C. Electrical terminations must be in accordance with manufacturer’s written installation instructions.

D. Contractor must furnish electrical conduits with factory painted, powder coated, or anodized finish colors as listed below. Silver as listed for general electrical power, not noted otherwise, is acceptable to be standard finish electrical conduit.

1. Yellow - HVAC Control.

2. Silver – General Electrical Power.

VI. CONTRACTOR ACCESS AND ACTIVITIES:

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A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety

Requirements specification. Contractor must furnish required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE). Contractor must be prohibited to work without proper safety items and PPE and will be asked to leave job site in absence or use of same.

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection

Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of

VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products:

a) ZipWall® ZIP POLES FOUR PACK (includes 4 spring

Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) Edge-Guard Panel Transparent Infection Control Wall

Partitions with a 42-inch door and associated components or equal.

Edge-Guard Panel Transportation Cart(s) or equal.

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2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install BALL-IN-THE-WALL® DOME-

ON-THE-WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK

FEATURE or equal for each ICRA barrier space (minimum of one each adjacent to each entrance of ICRA barrier space) and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location of BALL-IN-THE-WALL® DOME-ON-THE-

WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK FEATURE.

C. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration.

Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

D. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

E. Badging: Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering Shop (Building

37) to obtain badge(s). Contractor must maintain a Badge Log with Employee

Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the

COR weekly or as directed in writing by COR. Contractor must report lost

Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining

Badge(s) at project closeout to COR. Contractor must reimburse the

Government a $100.00 fee for each lost or unreturned Badge.

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F. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the

Government a $3,500.00 fee for each lost or unreturned key(s).

G. Property Access Work Hours:

Designated Hours:

All work on floors 1, 2, and 3 (except 1st floor Mechanical Room M1-1) must be scheduled during 1700 to 0500 hours, Monday through Friday, and anytime on Saturday, Sunday, and Federal holidays (New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth

Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

Day, and Christmas Day).

Work in mechanical rooms and electrical rooms that does not disrupt building or employee operations may be scheduled during 0800 to 1630 hours, Monday through Friday (excluding the following Federal holidays -

New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day), or outside these hours with prior written approval from the COR.

H. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government a fee equal to the amount of costs incurred by the

VHSO to furnish around-the-clock watch and/or repair the system(s).

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1. All utility outages must be scheduled must be scheduled during

1700 to 0500 hours, Monday through Friday, and anytime on Saturday, Sunday, and Federal holidays (New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor

Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas

Day).

I. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

J. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

K. Unloading and Loading: Contractor must unload and load materials including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

L. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the Contractor. The Contractor must account for this and Contractor must be flexible in the project schedule without additional cost to the Government.

M. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contactor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging.

Contractor must relocate or remove on-site storage and staging, including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and

564-22-107 SOW B-4 FCUs 3 17 Page 16 of 22 construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

N. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to, ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

O. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any occupied areas. AM/FM radios and other media producing devices must not be used on VHSO property.

P. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity.

Contractor must have COR written approval to proceed.

Q. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

R. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and

COR for consideration no later than (NLT) ten (10) calendar days after NTP.

Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire and/or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular business hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense.

The Contractor must be responsible for completion and submission of a written

Fire Alarm Bypass Request. The Contractors’ written request must be submitted

564-22-107 SOW B-4 FCUs 3 17 Page 17 of 22 for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and/or to repair the fire alarm system.

S. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions. Contractor must obtain Hot Work Permit from COR prior to activity.

T. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA

101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

U. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule energized circuit work with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business

564-22-107 SOW B-4 FCUs 3 17 Page 18 of 22 days prior to activity. VHSO electrician or electrical engineer must monitor work.

Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three (3) business days prior to activity.

V. Utility interruption: Contractor must coordinate and schedule with COR.

Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional expense to the Government.

Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Disposal: Contractor must coordinate and schedule with COR.

Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for

COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future COR directed relocation(s) must be at no additional expense to the government. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest

564-22-107 SOW B-4 FCUs 3 17 Page 19 of 22 and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

X. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

Y. Photography: Contractor must coordinate and schedule with COR.

Contractor must be escorted by VHSO personnel to take job site related photos.

Contractor must not photograph any patients, personnel, visitors, and others on

VHSO property.

Z. Training: Training must be included to applicable VHSO personnel. The

Contractor must furnish training for users of installed system(s) and procedure(s).

Training must include an agenda and instruction manual in electronic form.

Contractor must furnish user and administrator training to VHSO officials and

VHSO Engineering personnel, with a minimum of four (4) to eight (8) hours of on-site training. Coordination and scheduling for the training must be determined after contract award. Training must include hands-on training and demonstrations.

AA. Project Meetings:

1. At a minimum, every two weeks the Contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor

(foreman), sub-Contractors, suppliers, etc. shall attend when requested by

564-22-107 SOW B-4 FCUs 3 17 Page 20 of 22 the Contracting Officer. The meeting shall be same day, time, and place each week.

2. Meeting Minutes - The Contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The Contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the Contractor and CO along with the Contractor and

COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

VII. OTHER REQUIREMENTS:

A. Structural members must not be cut or altered, without prior CO written authorization.

B. Contractor must make every reasonable effort to protect VHSO property from damage.

C. The Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional expense to the Government.

D. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing condition at no additional expense to the Government.

564-22-107 SOW B-4 FCUs 3 17 Page 21 of 22

E. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

F. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional expense to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional expense to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the

Government.

G. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) and cost must be included in Contractor’s proposal.

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H. The Contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.