564-20-602 SOW Renovate PC 150-01 Ligature Resistant R3.docx

Statement of Work (SOW) Renovate Emergency Department Room PC150-01 for Ligature Resistant Room 564-20-602 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW, drawings, and specifications to renovate the Building 1, Emergency Department Room PC150-01 (ER-03) for ligature resistant room which is located on the Campus of the VHSO 1100 N. College Ave., Fayetteville, AR.. Electronic (.pdf) copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, Drawings, and Specifications must be the Contractor’s responsibility and expense. General A. If a conflict between the SOW, drawings, and specifications arises, contractor shall follow the most stringent specifications. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

B. Information technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply, and a Security Accreditation Package is not required.

C. This project must be a turn-key operation for the work as described in this contract, including but not limited to; SOW, drawings, and specifications to be a complete and working system.

D. VHSO facility must continue to operate during the Period of Performance (120 calendar days) of this contract, including but not limited to, the mechanical and electrical systems.

E. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

F. Contractor must submit to the Contracting Officer (CO) and Contracting Officer Representative (COR) all submittals no later than 45 calendar days after Notice to Proceed (NTP) for COR written approval.

G. Prior to the start of job site activities, the Contractor and COR must conduct a site survey to identify and review specific work and site conditions.

H. Recommended Period of Performance: 120 calendar days.

I. VHSO utilities and work areas may not be immediately available. The Contractor must account for this and be flexible in the project schedule without additional cost to the Government. The contractor should consider this when including Period of Performance in the proposal.

J. Contractor materials, equipment, tools, supplies, and parts must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 contractor employees present to ensure that building materials, equipment, tools, and supplies are not accessible to others.

K. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) -year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

L. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering Service or their designated representative.

II. Scope of Work:

0. Remove and properly dispose of existing:

0. Metal Ceiling Suspension System including, but not limited to, one (1) fire suppression sprinkler head, two (2) light fixtures, one (1) supply air diffuser, one (1) return air grille, acoustical tiles and patient privacy curtain rails including, but not limited, to brackets and fasteners.

0. Wall mounted Lavatory including, but not limited to, carrier unit, drain piping, and domestic water supply piping.

0. Wall mounted C-Locker including, but not limited to, brackets and fasteners.

0. Wall mounted workstation including, but not limited to, desk, counter tops, cabinets, drawers, wall brackets and fasteners.

0. Wall mounted Bio Hazard Sharps disposal container including, but not limited to, brackets and fasteners.

0. Wall mounted clock including, but not limited to, brackets and fasteners.

0. One (1) existing electrical quadplex receptacle and cover plate on circuit L2E7 (Electrical Panel L2E slot 7). See drawing number AS102 for location.

0. One (1) existing electrical quadplex receptacle and cover plate on circuit L2E7 (Electrical Panel L2E slot 7). Abandon conduit and receptacle junction box. Pull electrical wiring back to nearest junction box. Existing quadplex center line is located on southeast wall 22 inches from east corner and 48 inches AFF. Repair wall opening.

0. Two (2) electrical quadplex receptacles and cover plates on circuit P213 (Electrical Panel P2 slot 13. See Drawing number AS102 for location.

0. One (1) electrical duplex receptacle and cover plate on circuit L2E7 (Electrical Panel L2E slot 7). See Drawing number AS102 for location.

0. One (1) electrical duplex receptacle and cover plate on circuit P213 (Electrical Panel P2 slot 13). See Drawing number AS102 for location.

0. Two (2) circuit breakers one (1) in Electrical Panel L2E slot 7 and one (1) in Electrical Panel P2 slot 13. Electrical Panels L2E and P2 located in B-1, room PC102-01.

0. Flooring and base board including, but not limited to, flooring adhesive and base board adhesive.

0. Contractor, except as noted, must remove and properly store for re-installation in this room:

1. RTLS Virtual Wall including, but not limited to, brackets and fasteners.

1. Phillips Intelli Monitor including, but not limited to, brackets and fasteners.

1. Ear and Nose scope including, but not limited to, brackets and fasteners.

1. Oxygen, Medical Air, and Medical Vacuum quick disconnects shall be removed by VA BioMed.

1. Nurse call box will be removed by VA Special Systems.

1. Phone/data Jack Cover receptacle will be removed by VA IT.

1. Phillips monitor data single port receptacle, and cover plate. Pull conductors back to nearest junction box. Data port receptacle centerline located on Southeast wall 30 inches from east corner and 71 inches AFF. Abandon conduit and junction box. Repair wall opening.

0. Install:

2. New metal ceiling suspension system including, but not limited to, 3 ½-inch C 645 steel, 0.0781 inch (14 gauge) minimum base-metal studs spaced 24 inches O.C. with ASTM C1396, Type X, Gypsum Board, 5/8 inch thick. Bottom of gypsum board height must be 106 inches above finished floor (AFF). See Drawing number AS103 for joist orientation.

2. One (1) new steel lavatory concealed arm, floor mounted wall carrier (Zurn Mfr #: Z1231-F/AM-0124.024 or equal). See Drawing number AS102 for location.

2. One (1) new wall mounted ligature resistant lavatory, ADA Compliant Corterra® Cast Solid Surface Basin made by Whitehall Manufacturing (M/N: WH3740 or equal). Lavatory mounted on wall with top 34 inches AFF. See Drawing number AS102 for location.

2. Connect drain piping to ligature resistant lavatory in item #3 in accordance with manufacturer’s instructions.

2. One (1) new handsfree faucet (M/N: WH3373L-PPZ or equal) on new ligature resistant lavatory in item #3, must be 110V/24VAC infrared detector. Connect domestic water supply piping in accordance with manufacturer’s instructions.

2. New 110V electrical power wiring from existing Electrical Panel P2 slot 13 existing circuit breaker in new ¾ inch EMT conduit with three (3) copper conductors concealed in walls and above ceiling connected to lavatory infrared detector controls.

2. New Tamper resistant fasteners to match existing fasteners on cover plate of Oxygen, Medical Air, and Medical Vacuum disconnects and data port plates.

2. Two (2) new hospital grade (Manufacturer: Hubbell, M/N: GFTRST83RB or equal), GFCI electrical quadplex receptacle, and cover plate with tamper resistant fasteners. See Drawing number AS102 for location. Label cover plate according to Electrical Panel and slot (Panel L2E Slot 7).

2. Two (2) new hospital grade (Manufacturer: Hubbell, M/N: GFTRST83RB or equal), GFCI electrical quadplex receptacle cover plate, junction box, and conduit. Receptacle center line must be located on southeast wall 47 inches from east corner and 74 inches AFF with tamper resistant fasteners. Label cover plate according to Electrical Panel and slot (Panel L2E Slot 7).

2. Phillips Monitor single port data receptacle, cover plate, junction box, and conduit back to Data port panel. Receptacle centerline must be located on southeast wall 52 inches from east corner and 74 inches AFF.

2. Two (2) new hospital grade, tamper resistant, (Manufacturer: Hubbell, M/N: GFTRST83RB or equal), GFCI electrical quadplex receptacles and cover plates with tamper resistant fasteners See Drawing numberAS102 for location. Label cover plates according to Electrical Panel and slot (Panel L2E Slot 7).

2. Two (2) new hospital grade, tamper resistant (Manufacturer: Hubbell, M/N: GFTRST83WB or equal), GFCI electrical quadplex receptacle, cover plate, wall mounted box, conduit and wiring with tamper resistant fasteners back to Electrical Panel P2 Slot 13. See Drawing number AS102 for location. Label cover plates according to Electrical Panel and slot (Electrical Panel P2 Slot 13).

2. One (1) new hospital grade, tamper resistant (Manufacturer: Hubbell, M/N: GFTRST83RB or equal), GFCI electrical duplex receptacle and cover plate with tamper proof fasteners on circuit L2E7 (Electrical Panel L2E slot 7). Label cover plate according to Electrical Panel and slot. See Drawing number AS102 for location in room PC150-01.

2. One (1) new hospital grade, tamper resistant (Manufacturer: Hubbell, M/N: GFTRST83RB or equal), GFCI electrical duplex receptacle and cover plate with tamper proof fasteners. Label cover plate according to Electrical Panel and slot. See Drawing number AS102 for location.

2. Two (2) new arc flash interrupter circuit breakers (Square D QOB 20 Amp Arc Fault breaker or equal) one (1) in Electrical Panel L2E slot 7 and one (1) in Electrical Panel P2 slot 13. Electrical Panels L2E and P2 located in B-1, room PC102-01.

2. Two (2) new ceiling mounted ligature resistant utility access door/hatch (Babcock-Davis M/N: BIPK2424 or equal) with tamper resistant fasteners. See Drawing number AS103 for location.

2. One (1) new supply C-Box HVAC plenum ceiling box 24 x 24 x 8 Round with manual damper. Connect existing supply air duct to ceiling box. See Drawing number AS103 for location.

2. One (1) new ceiling mounted ligature resistant supply air grille (Behavioral Safety Products #EG450 or equal) with tamper resistant fasteners.

2. One (1) new return C-Box HVAC plenum ceiling box 24 x 24 x 8 Round with manual damper. Connect existing return air duct to ceiling box. See Drawing number AS103 for location.

2. One (1) new ceiling mounted ligature resistant return air grille (Behavioral Safety Products #EG450 or equal) with tamper resistant fasteners on return air HVAC box.

2. One (1) new ceiling mounted Ligature Resistant Institutional Sprinkler head on existing fire protection piping nipple including, but not limited to, escutcheon and optional “Oops” ring. (M/N: TY3281/TY3282 or equal)

2. Two (2) new LED Lights (KENALL MEDMASTER MMAC series MMAC24-F-1/1-9-2/67L40K-DCC-DV-AMF or equal). Existing electrical wiring must be re-connected to new light fixtures. See Drawing number AS103 for location.

2. One (1) new wall mounted Stainless-steel (SS) cabinet 304 2B 14ga 27 inches x 35 inches x 17 inches including, but not limited to, inside wall support backing of 3 5/8 or 6-inch C 645 steel, 0.0781 inch (14 gauge) with 1 5/8-inch flange minimum base-metal studs. Attach to existing wall studs with #8 screws at 12 inch on center (OC). See Drawing number AS104 for fabrication details. Center of cabinet must be 53 inches from east corner. Bottom of new SS cabinet must be 44 inches AFF. Fabricated by Multi-Craft Contractors, LLC (MCC) or equal. See Drawing number AS102 for location.

2. Mannington Commercial Bio Spec MD Homogeneous Welded Sheet Flooring including, but not limited to, integral cove, cove stick (cove fillet strip) and Mannington V-95 Full Spread, 2-part Epoxy or equal. Top edge of cove must be minimum of 6 inches AFF. COR will select color in writing.

0. Furnish labor and materials to:

3. Prep, one (1) coat primer, and two (2) coats finish paint on existing walls and new ceiling. Contractor must have written approval prior to each coat of paint. Primer must be Harmony flat. Finish paint must be Sherwin Williams Harmony gloss. COR will select primer and finish paint color in writing.

III. Specifications Index:

DIVISION 01 GENERAL REQUIREMENTS

DIVISION 08

DIVISION 02 – EXISTING CONDITIONS

DIVISION 09 – FINISHES

DIVISION 12

DIVISION 21

DIVISION 22

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

DIVISION 26 – ELECTRICAL

IV. Drawings Index:

AD101 Demolition Plan 564-20-602 10-22-19 Renovate ED Rm for Ligature Resistant Rm AS101 Building 1 Plan View “” “” “” AS102 Room Floor Plan “” “” “” AS103 Ceiling Plan “” “” “” AS104 Monitor Enclosure “” “” “” Cabinet

V. Wiring:

A. Wiring must be installed in accordance to the latest edition of the National Electric Code (NEC), drawings, and specifications at the time of installation.

B. Wiring except fixture whips must be enclosed in EMT conduit. Fixture whips and conduit must be installed properly per NEC with compression fittings.

C. Electrical termination(s) must be in accordance to manufacturer’s installation instructions and as noted herein.

VI. Contractor Access and Activities:

A. Safety: Contractor shall emphasize and prioritize safety at all times. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items including but not be limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE). Contractor must be prohibited to work without proper safety items and PPE and will be asked to leave job site in absence of same.

B. Site Supervision: Contractor shall submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration prior to issuance of notice to proceed and approval must be received from CO prior to commencement of work. Contractor shall furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Any replacement superintendents must also go through the approval process prior to commencing work. Contractor superintendent(s) must not engage in any direct trades’ labor.

C. Security: Contractor must comply with the VHSO security management program which shall be coordinated with the VA Police and the COR. The contractor shall also comply with COVID -19 policies in place at VHSO at all times. These policies follow CDC and local recommendations and are subject to change. Contractors must also follow any requirements specific to a department or area of the hospital such as ICU, Patient Rooms, ED, etc. and should coordinate with COR for guidance prior to entering such areas.

D. Badging: Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

E. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the Government a $3,500.00 fee for each lost or unreturned key(s).

F. Property Access Work Hours:

Regular Business Hours: VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. The Pathology, Radiology, Emergency, Sleep Lab, Inpatient, and Laboratory Departments are a 24/7 operation. Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations. Outside Regular Business Hours: Work that must be scheduled outside the Regular Business Hours to avoid or minimize interference with Medical Center (MC) operations or for Contractor’s convenience must have written approval by COR or CO.

G. Contractor shall not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor shall restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. In the event of noncompliance, the contractor may be liable for any costs associated to correct system deficiencies, including but not limited to costs incurred by the VHSO to furnish around-the-clock watch and or repair the system(s).

H. Parking: Contractor on-site parking is limited to availability of designated Contractor parking lots located behind Quarters 5 and 7 and near the water tower. Contractor must have prior COR written approval of on-site Contractor parking.

I. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

J. Unloading and Loading: Contractor must unload and load materials including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

K. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contactor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging. Contractor must relocate or remove on-site storage and staging including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

L. Contractor must furnish to COR electronic copies of “As Built” drawings, in latest edition of AutoCAD including, but not limited to, electrical, mechanical, and architectural prior to closeout.

M. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

N. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

O. Noise: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed.

P. Infection Control:

a) Contractor must be responsible to develop a phasing and Infection Control Risk Assessment (ICRA) that incorporates requirements of 01 00 00 General Requirements specification to meet the requirements of the VHSO. Contractor must install and create temporary dust barriers with the follow products: ZipWall® ZIP POLES FOUR PACK (Includes 4 Spring Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag) or equal, construction film must be white, fire retardant polyethylene, antistatic, 12 x 100 Ft x minimum 6 mil thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Sticky mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24 x 45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Traffic routes will be at the discretion of the COR.

Q. Contractor must be responsible to develop a phasing and ICRA that incorporates requirements of 01 00 00 General Requirements and meets the requirements of the VHSO and VHSO ICRA. Contractor must furnish and install a temporary dust barriers with the following products: Edge-Guard Panel Transparent Infection Control Wall Partitions with a 42 inch door and associated components or equal to the entrance of the OR; Edge-Guard Panel Transportation Cart(s) or equal; STICKY MAT Flat Store Clean Mat or equal, tacky mat, 24 x 45 inch minimum, ZipWall® (construction film must be white, fire retardant polyethylene, antistatic, 6 mil thickness, imprinted with fire retardant labeling) or equal for entrance to sterile room and each OR must maintain negative air pressure when job site activities are in progress. Ball-in-the-Wall or equal must be installed for each OR when job site activities are in progress. Construction traffic through the facility must be coordinated with the COR. Construction works, materials, and clothing must be transported through the hospital dust free. Any dust, dirty, odorous, or wet materials must be transported in sealed clean bags or in clean sealed containers. Traffic routes will be at the discretion of the COR.

R. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

S. Fire Alarm: Contractor must coordinate and schedule with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and COR for consideration NLT 45 days after NTP. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

T. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate and schedule with COR. Contractor must submit to the COR for consideration and written approval a minimum of forty-eight (48) hours prior to activity for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. Hot work includes, but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding. Contractor must obtain Hot work permit(s) from COR prior to activity.

U. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed.

V. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed three (3) business days prior to activity. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Utility interruption: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

X. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

Y. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

Z. Training: Training must be included to applicable VHSO personnel. The Contractor must furnish training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must furnish user and administrator training to VHSO officials and VHSO Engineering personnel, with a minimum of four (4) to eight (8) hours of on-site training. Coordination and scheduling for the training must be determined after contract award. Training must include hands-on training and demonstrations.

AA. Photography: Contractor must coordinate and schedule with COR. Contractor must be escorted by VHSO personnel to take job site related photos. Contractor must not photograph any patients, personnel, visitors, and others on VHSO property.

AB. Project Meetings:

1. At a minimum, every two weeks the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

VII. Other requirements:

1. Structural members must not be cut or altered, without CO written authorization.

2. Contractor must make every reasonable effort to protect VHSO property from damage.

3. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition at no additional expense to the Government.

4. The Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional expense to the Government.

5. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

6. Contractor must locate existing utilities in area(s) of work. Utilities that remain in place, Contractor must furnish adequate means of support and protection. Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional expense to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional expense to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the Government.

7. No unauthorized work to be initiated without the prior written approval of the COR. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) and cost must be included in Contractor’s proposal.

8. Project work must be in accordance with the best practices of the building trades and in accordance with the intent of the Contract, including but not limited to, SOW, Drawings, and Specifications.

SOW 564-1564-20-602 SOW Renovate PC 150-01 Ligature Resistant R3 Page 2 of 5