RFI MWEOC Cable TV.pdf

Federal Emergency Management Agency (FEMA) Mt. Weather Emergency Operations Center

Request for Information (RFI) Cable Television Services

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Mount Weather IT Services (MWITS) Division, requires cable television services.

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify sources that can provide support for the Mount Weather Emergency Operations Center. In accordance with FAR 15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response. Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

NAICS CODE: 516210 – Media Streaming Distribution Services

PRODUCT SERVICE CODE (PSC): 5820 - Radio and Television Communication Equipment

ANTICIPATED PERIOD OF PERFORMANCE START DATE: The period of Performance shall include (1) base period plus four (4) option year periods. The base period will be 12 months starting August 1, 2024.

ANTICIPATED ACQUISITION STRATEGY: Fixed Firm Delivery/Purchase Order

ATTACHMENT: Statement of Work

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to Dawn Baran, Contracting Officer, at Dawn.Baran no later than 11:00AM Eastern Standard Time (EST), April 17, 2024. Questions regarding this RFI are due no later than 11:00AM Eastern Standard Time (EST), April 15, 2024.

“RFI Response for Cable Television Service” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall

Federal Emergency Management Agency (FEMA) Mt. Weather Emergency Operations Center

Request for Information (RFI) Cable Television Services use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses shall not exceed 3 pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than 3 pages in length)

1. Summarization of relevant projects showing capabilities

2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than 3 pages in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.