Attachment 4 Questions and Answers 07.16.2026.docx

1. Exact Equipment Inventory Count: Could the government provide an exact asset list or equipment inventory count detailing the specific number of commercial treadmills, ellipticals, bikes, stair climbers, and strength units currently requiring coverage under the PWS?

a. 147 total pieces of commercial cardio equipment only. Please see Attachment 3 for detailed listing of type, brand and quantity.

2. Parts and Corrective Maintenance Caps: How will replacement parts and corrective (unscheduled) repair labor hours be billed? Is there a designated reimbursable parts/labor CLIN (Line Item) with a pre-determined government funding ceiling, or must all parts and unscheduled repairs be fully burdened into the quarterly preventative maintenance CLINs?

a. Corrective / unscheduled repair does not fall under this contract. The Director of Fitness and Sports will determine when to schedule repairs identified during the scheduled maintenance visit.

3. Manufacturer Certification Requirements: Does the government require technicians to hold active, factory-authorized service certifications for specific brands (e.g., Life Fitness, Matrix, StairMaster) at the time of proposal submission, or is a general commercial fitness technician certification acceptable?

a. A General Commercial Fitness Technician certification is acceptable, but experience is required. Contractor must show experience working with all named brands of equipment.

4. Initial Inspection (CLIN 0001) Timeline: The schedule notes an initial inspection period in August 2026. Can the government clarify if any existing backlogged equipment repairs or broken parts identified during this initial baseline inspection will be funded separately by the government, or must the contractor absorb those initial repair costs?

a. No repairs are included in this contract. All repair requirements identified during the conduct of initial inspection or scheduled maintenance visit will be handled outside the scope of this contract through the Director of Fitness and Sports

5. Base Access and Escort Protocols: Will the government provide routine base access/credentialing (such as DBIDS) for the contracted technicians to execute the quarterly visits independently, or will on-site personnel provide escorts for every visit?

a. Yes, we will provide base access to named technicians working on this contract.

6. Pricing Schedule. The solicitation does not appear to include a CLIN structure or pricing schedule. Should offerors submit one lump-sum price, or will the Government issue a pricing schedule identifying the required CLINs for the Initial Inspection, Base Year, Option Years, and any extension period?

a. CLIN schedule is on page 3 of the SF 1449

7. Repair Labor. Section 1.4 states that quarterly maintenance includes "necessary repairs that do not require the ordering of additional parts," while paragraph 2.4 references equipment repairs. Should offerors include all repair labor in the firm-fixed price, with only parts billed separately, or will repatr labor be ordered separately?

a. All references to repairs have been removed from PWS. No repairs are included in this contract. Repairs that do not require additional parts are considered part of the quarterly maintenance. All repairs that require additional parts and labor will not be included in this contract.

8. Parts. Will replacement parts be Government-furnished, reimbursed separately, or are offerors expected to include parts pricing in the firm-fixed-price proposal?

a. All references to repairs have been removed from PWS. No repairs are included in this contract.

9. Equipment Inventory. Can the Government provide the manufacturer, model number, and serial number for the equipment listed in Appendix A to assist with accurate pricing?

a. See Attachment 3

10. Current Maintenance History. Can the Government provide maintenance records or repair history for the covered equipment from the previous contract period?

a. No. Maintenance records do not exist

11. Response Time. Paragraph 2.8 references a 5-business-day repair standard. Does this mean repairs must be completed within five business days of notification, or must the contractor respond onsite within five business days?

a. All references to repairs have been removed from PWS. No repairs are included in this contract.

12. Service Calls. Approximately how many unscheduled repair calls occurred during the previous 12-month period?

a. All references to repairs have been removed from PWS. No repairs are included in this contract

13. Incumbent Contractor. Who is the current incumbent contractor, and what is the current contract number?

a. There is no current contract or incumbent contractor.

14. Site Visit. Will the Government conduct a site visit or allow interested offerors to inspect the equipment prior to proposal submission?

a. No site visit will occur for this solicitation

15. Travel. Should all travel expenses be included in the firm-fixed-price proposal, or are any travel costs reimbursable?

a. All travel expenses should be included in the firm-fixed price quote. No separate costs will be reimbursable

16. Parts. Will replacement parts be Government-furnished, reimbursed separately, or are offerors expected to include parts pricing in the firm-fixed-price proposal?

a. All references to repairs have been removed from PWS. No repairs are included in this contract. All repairs that require additional parts and labor will not be included in this contract.

17. Equipment Inventory. Can the Government provide the manufacturer, model number, and serial number for the equipment listed in Appendix A to assist with accurate pricing?

a. See Attachment 3 List of Equipment

18. Current Maintenance History. Can the Government provide maintenance records or repair history for the covered equipment from the previous contract period?

a. No maintenance records exist.

19. Repair Labor Scope. Paragraph 1.4 states that quarterly preventative maintenance includes "necessary repaurs that do not require the ordering of additional parts," while Paragraphs 2.4 and 2.8 reference equipment repairs and a 5-business-day repair standard. Please clarify whether the firm-fixed-price contract is intended to include all repair labor throughout the contract period, with only replacement parts excluded, or if the repair requirement applies only to deficiencies identified during scheduled quarterly preventative maintenance visits.

a. All references to repairs have been removed from PWS. No repairs are included in this contract.Repairs that do not require additional parts are considered part of the quarterly maintenance. All repairs that require additional parts and labor will not be included in this contract.

20. Repair Response Requirement. Please clarify the scope of the 5-business-day repair standard in Paragraph 2.8. Does this requirement apply to all unscheduled repair requests received throughout the contract period, or only to repairs identified during quarterly preventative maintenance inspections?

Additionally, does the 5-business-day standard refer to completion of the repair or initial onsite response?

a. All references to repairs have been removed from PWS. No repairs are included in this contract.

21. Can you provide pictures of the facility so that I know what we are getting into and accurately bid the work?

a. No pictures will be provided

22. What is the total number of fitness equipment units that will be covered under this contract?

a. 147 currently. This number is subject to change as we get new inventory and dispose of inventory beyond its life span.

23. Is Attachment 3 – List of Equipment the complete and current inventory for this requirement?

a. YES

24. If not, could you please provide the most current and complete equipment inventory?

a. N/A