5538-20241108084428 MAGNOLIA.doc

REQUEST FOR PROPOSALS FOR ADMINISTRATION SERVICES

The City of Magnolia, Mississippi, requests proposals from qualified firms or individuals for the preparation of FY 2025 Community Development Block Grant (CDBG) application(s) and for the administration of approved CDBG project(s). You are invited to submit a proposal, in accordance with this request, either by mail or hand delivery, Office of the City Clerk, City of Magnolia; 175 E. Railroad Ave North; Magnolia, MS 39652, no later than 11:00 a.m, on Tuesday, December 10, 2024.

The Administrative Consultant will be responsible for preparing the CDBG application(s) and for implementing the City’s CDBG project(s) through closeout, pending award(s) by the Mississippi Development Authority. The Administrative Consultant must carry out all activities in accordance with federal and state laws, regulations, and procedures of the CDBG Program.

The City of Magnolia is an Equal Opportunity Employer. The City encourages Minority-owned Business Enterprises (MBEs) and Woman-owned Business Enterprises (WBEs) to submit proposals. The City also encourages Section 3 eligible businesses to submit proposals.

All proposals must be submitted in a sealed envelope and marked with the following language: “Proposal for CDBG Administration Services.” Proposals will be evaluated on the following factors: Qualifications (40 points), Experience (40 points), and Capacity for Performance (20 points). To be evaluated properly, the following must be addressed in detail: Qualifications - List of qualifications of persons to be assigned to project; Experience - Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the project activities, and the status of projects; Capacity for Performance - Identify the number and title of staff assigned to provide services.

The City will designate a selection committee to evaluate each proposal. The selection committee may hold proposals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The City reserves the right to reject any and/or all proposals.

The City will award a contract with the qualified individual or firm whose proposal has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the City, price and other factors considered. The contract will include scope and extent of work and other essential requirements. An individual contract will be executed for each application prepared and each awarded project that is administered. The contract will be on a lump sum basis in accordance with the established CDBG Program fee scale, and the amount of funds is not known at this time. The City has the authority to terminate the selection at any time.

NOTE:

Please publish in the LEGAL section on the following dates:

November 14, 2024

November 21, 2024