5515 RFQ Award Recommendation.pdf
PDF 299 KB Posted
- Attached to
- Gate Valves
- Solicitation number
- 5515-0-2026-BG
- Issued by
- Dane County, Wisconsin
About this file
This is a Quote Award Recommendation document from the City of Madison Finance Department's Purchasing Services, issued on behalf of the Madison Water Utility, recommending the award of Request for Quotation #5515-0-2026-BG for gate valves. The procurement sought resilient wedge gate valves across five size categories totaling 110 units: 5 units of 4-inch mechanical joint (M.J.) valves, 60 units of 6-inch M.J. valves, 10 units of 8-inch M.J. valves, 5 units of 10-inch M.J. valves, and 30 units of 6-inch M.J. Alpha valves from AFC. All valves must comply with AWWA C509 or C515 standards and include specifications such as non-rising stems, open-to-the-left design, conductive gaskets without lead, and 2-inch square operating nuts. The RFQ was issued on March 3, 2026, with a deadline of March 17, 2026, at 2:00 PM CST. Acceptable manufacturers include Kennedy, Mueller, Clow, and AFC, with engineer-approved equal products permitted. The contract is a one-time purchase with no renewal options, and delivery must be FOB Madison with all shipping charges included to 110 S. Paterson Street with at least 24-hour advance notice.
The recommended award is to Core & Main in the amount of $129,905.80 for the initial term, with no total potential award amount listed as this is a one-time purchase with no future renewals. The award was recommended by Mary Richards, Purchasing Reviewer, on April 15, 2026, following receipt of eight total bids. The evaluation was based on total cost of all quantified items, with the City considering factors including cost, quality, warranty, delivery, past performance, and service reputation. Local vendors were proposed in the bidding process, though the local preference policy did not change the outcome of the award recommendation. The contract is charged to GL Account 21015400-13150-00000, and grant funding is not associated with this project. Quotations remain firm for one year from the bid date, and all materials must be shipped in crates or bundles attached to pallets for overhead crane unloading, with gaskets, glands, and bolts packaged separately from valves.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5515.pdf | ||
| 5515 Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Water Utility
Bid number: 5515-0-2026-BG
Bid Description: Gate Valves
Project description:
Gate valves for yearly water utility restock
Contract term:
Initial term: One time purchase
Number of potential renewals: N/A
Award amount:
Initial term award amount: $129,905.80
Total potential award amount, including all future renewals*: $ Value.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 21015400-13150-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $ Next year budget available* mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 8
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Core & Main
Purchasing reviewer: Mary Richards Initials: MCR Date: 4/15/2026
File details come from the government source that posted it. Updated .