5427 final.pdf

S-44300-00003198/RY Page 1 of 6

ODHS SHARED SERVICES

Office of Contracts and Procurement

635 Capitol Street NE, Suite 350 Salem, OR 97301

Voice: 503-945-5818 Fax: 503-378-4324

GOODS

REQUEST FOR QUOTE # S-44300-00003198

--- This Is Not an Order ---

SOLICITATION INFORMATION

Description: The Oregon Health Authority (Agency) seeks Bids from responsive responsible Bidders for the purchase of Williams Sound Pocketalker Ultra Basic Communication Kit for communicating with those who are hard of hearing or equivalent (see specifications in Attachment 1).

Return to: RFQ Point of Contact Riki York, Procurement & Contracts Specialist ODHS Shared Services, Office of Contracts and Procurement 635 Capitol St. NE, Suite 350 Salem, OR 97301 Phone: 971-372-0651 E-Mail: riki.m.york@dhsoha.state.or.us

Due Date/Time: May 25th, 2022; 3:00 PM, Pacific Time Responses received after this date and time will not be considered for award.

Date product or service requested: Within 60 days of issuance of a Purchase Order.

DELIVERY LOCATION

Agency: Oregon Health Authority, Public Health Attention: Akiko Saito

Division/Office: COVID-19 Response and Recovery Unit (CRRU) Address: 800 NE Oregon St

City, State, Zip: Portland, OR 97232

VENDOR INFORMATION

Business Name:

Federal ID No:

Contact Name:

Address:

City, State, Zip:

Phone:

Fax:

Email:

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QUOTE REQUIREMENTS

1. This Request for Quote (RFQ) is issued under the authority of ORS 413.033.

2. RFQ Point of Contact is the individual named on page one of this document. Bidders are not to contact any other staff besides the RFQ Point of Contact, at any time for any reason.

3. “OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote and shall submit complete specifications for alternate brands. This clause is not meant to be restrictive, but to set the minimum standard. Agency shall determine, in its sole discretion, whether a product offered is “equal.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing. If another brand is bid, Bidder must provide the specifications to ensure the brand will meet all requirements, failure to provide alternate brand specifications with bid packet will result in bid rejection.

4. Agency reserves the right to amend this RFQ, cancel this RFQ, and to delete any item from award consideration.

5. If a Purchase Order (PO) (Attachment 2) is issued, the Agency shall issue a PO to the lowest responsive responsible Bidder.

6. Bidders must agree to the State of Oregon terms and conditions (Attachment 2) as a condition to submitting a quote for this RFQ.

7. Shipping: Shipping must be fully loaded, FOB destination.

8. All pricing must be held firm for 90 days. Agency reserves the right to purchase additional services and goods from the winning Bidder up to an accumulative amount of $150,000.00.

9. Bidder must submit a brochure if submitting an “equal” or “equivalent” brand as outlined in Section 3.

above.

10. Bids may be submitted electronically via Oregon Buys. Visit https://oregonbuys.gov/bso/ and click on the blue "Register" button in the top right-hand corner of the webpage to get started. Support is available by Email: suppliersupport@periscopeholdings.com and Phone: 1-855-800-5046. For more information, the following guides are also available:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf or;

Bids may be submitted via email to the RFQ Point of Contact.

11. Required Forms to be uploaded via OregonBuys or submitted via email with bid packet:

a. Bidders must submit bids on the Offeror Bid Cost Sheet.

mailto:suppliersupport@periscopeholdings.com https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf

S-44300-00003198/RY Page 3 of 6

OFFEROR BID COST

1. The quantities listed below are the estimated number of Pocketalkers to be ordered by Agency. Agency does not guarantee the quantities below will be ordered and reserves the right to decrease or increase the quantities.

Description Price Estimated Quantity

Total Bid Amount

Williams Sound Pocketalker Ultra - Basic Communication Kit

X 100 Ea. $

Brand/Mfg. (include brochure if alternate brand):

Model/Part Number:

Delivery Time:

Warranty Period:

Total Bid Amount $

This Offeror Bid Cost page must be signed, dated, and returned. All Bidders must accept all the State of Oregon Terms and Conditions that are attached to this Request for Quote.

I have read and agree to all Terms and Conditions attached hereto.

Authorized Signature:

Print Name:

Title: Date:

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Attachment 1 Specifications and Deliverables

1. Purpose:

Oregon Health Authority, COVID-19 Response and Recovery Unit (CRRU) is seeking bids from responsive and responsible Bidders to provide Williams Sound Pocketalker Ultra Basic Communication Kits or equivalent.

2. Specifications of Goods and Deliverables:

a. Bidders shall be able to provide and deliver (100) Williams Sound Ultra Basic Communication

Kits, or equivalent that include:

(1) PKT D1 Pocketalker personal amplifier

(1) EAR 013 single mini earbud

(1) HED 021 folding headphone

(1) CCS 043 system carry case

(100) EAR 045-100 sanitary headphone covers

b. Bidders must include all shipping and handling charges in their Bid price. Communication Kits purchased by CRRU must be shipped by the winning Bidder to the delivery location listed on page 1 of this RFQ.

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Attachment 2 State of Oregon Purchase Order

STATE OF OREGON

PURCHASE

ORDER (PO) NO.

PAGE

Agency

PO Date

Delivery Date

Bid Number

Requisition No.

Contractor Name and Address

Bill To

Contractor FEIN BPO/Contract Number Agency Contact/Phone

Ship To

FOB

Terms

Item

Description

Quantity

U/M

Unit Price

Extended Amt.

Special Terms and Conditions:

Sub Total

Freight

Total

Authorized Agent/Approved Date

Total

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STATE OF OREGON –TERMS AND CONDITIONS

1. DELIVERY: Deliveries will be F.O.B destination, unless otherwise agreed.

Contractor shall pay all transportation and handling charges. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods. Contractor remains liable for latent defects, fraud, and warranties.

2. ACCEPTANCE: Agency may inspect and test the Goods and related Services (collectively, Goods). Agency may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure defects within a reasonable time, Agency may reject the Goods and cancel the PO in whole or in part. Title to the Goods passes to Agency in accordance with the Uniform Commercial Code, ORS chapters 71-79 (UCC), and this section does not affect or limit Agency's rights under the UCC.

3. PAYMENT: Agency shall pay Contractor within 30 days from (i) the date the Goods are delivered and accepted or (ii) the date the invoice is received, whichever is later. If Agency fails to pay within 45 days of such date, Contractor may assess overdue account charges up to a rate of 2/3% per month (8% APR) or the maximum rate allowed by law on the outstanding balance.

4. REPRESENTATIONS AND WARRANTIES: Contractor represents and warrants that:

• Unless otherwise agreed, the Goods are new and unused, (and if applicable, the current model), free and clear of any liens or encumbrances, and carry full manufacturer warranties;

• Contractor shall transfer all manufacturer warranties to the State;

• Delivered Goods will comply with specifications and be free from defects in labor, material and manufacture;

• Contractor owns or has the right to transfer or sell the Goods to

Agency;

• Contractor has the authority to enter into this PO and this PO is a binding obligation upon Contractor;

• Contractor is an independent contractor and its provision of the

Goods creates no potential or actual conflict of interest as defined in

ORS 244;

• Contractor shall comply with the tax laws of this state and all political subdivisions;

• Contractor has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State, and

• All implied and express warranties under the UCC are incorporated in this PO.

These representations and warranties are cumulative and are in addition to and not in lieu of any other representations or warranties found in this PO or the law.

5. TERMINATION:

• The parties may terminate this PO by mutual agreement.

• Agency may terminate this PO at any time upon written notice to

Contractor. Upon receipt of the written notice, Contractor shall stop performance, and Agency shall pay Contractor for Goods delivered and accepted.

• Agency may terminate this PO at any time upon written notice to Contractor if Agency fails to receive funding, appropriations, or other expenditure authority.

• Agency may terminate this PO for cause upon written notice to Contractor, if Contractor breaches any PO provision, including the representations and warranties related to liquidated and delinquent debt, or is declared insolvent. Contractor shall be liable for all incidental and consequential damages resulting from its breach, including all damages as provided in the UCC.

• Agency may terminate this PO if Contractor fails to comply with the tax laws of this state or any political subdivision or Contractor violates any warranties or certification related to compliance with the tax laws of this State and any political subdivision of this State.

6. REMEDIES: Any violation or breach of this PO entitles Agency to terminate this PO, to pursue and recover any and all damages that arise from the breach and the termination of this PO, and to pursue any or all of the remedies available under this PO, at law, or in equity, including but not limited to: termination of this PO in whole or in part; collection by administrative offset or garnishment, if applicable, or withholding amounts otherwise due and owing to Contractor without penalty. The remedies set forth in this Section 6 are cumulative.

7. HOLD HARMLESS: Contractor shall indemnify, defend and hold harmless the State and it agencies, their divisions, officers, employees, and agents, from all claims, suits or actions of any nature arising out of or related to the activities of Contractor, its officers, subcontractors, agents or employees under this PO.

8. GOVERNING LAW, JURISDICTION, VENUE: This PO is governed by and construed in accordance with the laws of the State of Oregon without regard to principles of conflict of laws. Any unresolved Dispute between Agency or and

Contractor that arises from or relates to the PO shall be brought and conducted solely and exclusively within the Circuit Court of Marion County for the State of Oregon; provided, however, if a Dispute must be brought in a federal forum, then unless otherwise prohibited by law it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon.

CONTRACTOR HEREBY CONSENTS TO THE IN PERSONAM

JURISDICTION OF SAID COURTS. Nothing herein shall be construed as a waiver of the State of Oregon's sovereign or governmental immunity, whether derived from the Eleventh Amendment to the United States Constitution or otherwise or of any defenses to Claims, or as consent to jurisdiction the jurisdiction of any court.

9. ASSIGNMENT/SUBCONTRACT/SUCCESSORS: Contractor shall not assign, transfer, or subcontract rights (Subcontract) or delegate responsibilities under this PO in whole or in part, without the prior written approval of Agency.

This PO’s provisions are binding upon and inure to the benefit of the parties to the PO and their respective successors and assigns.

10. ACCESS TO RECORDS: Contractor shall maintain all accounting records relating to this PO according to Oregon Accounting Manual (OAM) and any other records relating to Contractor’s performance (“Records”) for 6 years from termination or as otherwise required. Contractor shall grant the State and its agencies, the Secretary of State, the federal government, and their duly authorized representative’s access to the Records, including reviewing, auditing, copying, and making transcripts.

11. COMPLIANCE WITH APPLICABLE LAWS: Contractor shall comply with all applicable federal, state and local laws, regulations, executive orders, and ordinances, as amended. Agency’s performance is conditioned upon Contractor’s compliance with, 279B.220, 279B.225, 279B.230, and 279B.235, as applicable. All applicable Rules are incorporated by reference in this PO.

12. INSURANCE: Contractor shall obtain and maintain the following insurance coverage:

• Workers’ Compensation: Contractor shall comply with ORS 656.017 and provide workers’ compensation coverage for subject workers, unless exempt under ORS 656.126(2). Contractor shall ensure that its Subcontractors, if any, comply with these requirements.

• Commercial General Liability: Contractor shall provide and maintain insurance covering bodily injury and property damage, written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. The policy(ies) must name the State of Oregon as additional insured.

13. FORCE MAJEURE: Neither Contractor nor Agency may be held responsible for delay or default caused by events beyond its reasonable control. Contractor shall make all reasonable efforts to remove or eliminate such a cause of delay or default and diligently pursue its performance under this PO.

14. SAFETY DATA SHEETS: As applicable, Contractor shall provide Agency with a Safety Data Sheet (SDS) for any Goods which may release, or otherwise result in exposure to, a hazardous chemical under normal conditions of use 29 CFR 1910.1200(g)(6)(iii). Contractor shall label, tag or mark such Goods.

15. RECYCLABLE PRODUCTS: Unless otherwise required, Contractor shall use recycled and recyclable products to the maximum extent economically feasible in the performance of the PO. These products shall include recycled paper, recycled PETE products, other recycled products (ORS 279A.010(1)(gg),(hh),(ii)), and other recycled plastic resin products.

16. AMENDMENTS: All amendments to this PO must be in writing, approved by Agency.

17. SEVERABILITY: If a court of competent jurisdiction declares any provision of this PO to be invalid, the other provisions and the rights and obligations of the parties remain in effect.

18. WAIVER: Agency’s failure to enforce any provision of this PO is not a waiver or relinquishment by Agency of its rights to such performance in the future or to enforce any other provisions.

19. AWARD TO FOREIGN CONTRACTOR: If Contractor is not registered to do business or has no office in the State of Oregon, Contractor shall promptly provide to the Oregon Department of Revenue and the Secretary of State Corporation Division all information required by those agencies relative to this PO.

Agency may withhold final payment under this PO until Contractor has met this requirement.

20. TAX CERTIFICATION: Contractor hereby certifies under penalty of perjury:

(a) the number shown on this form is the correct Federal Employer Identification Number; (b) it is not subject to backup withholding because (i) it is exempt from backup withholding, (ii) it has not been notified by the IRS that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Contractor that it is no longer subject to backup withholding;

and (c) it is not in violation of any Oregon tax laws.