538-20-206 Bid Set Specifications.pdf

Bid Set

Repair Existing Elevators and Install Elevator in CLC

DEPARTMENT OF VETERANS AFFAIRS

MEDICAL CENTER

17273 STATE ROUTE 104

CHILLICOTHE, OHIO 45601

3131 Newmark Drive, Suite 200 Miamisburg, Ohio 45342

HEAPY ENGINEERING

1400 W. Dorothy Lane Dayton, OH 45409-1310

VAMC #538-20-206

JPA #19012.00

April 21, 2020 jross Text Box June 17, 2020

REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC TABLE OF CONTENTS

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00 01 10-1

09 22 16DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 11 Elevator Condition Assessment 00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21 01 33 23 Shop Drawings, Product Data, and Samples 02-23 01 35 26 Safety Requirements 10-22 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 74 19 Construction Waste Management 04-22 01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

DIVISION 04 – MASONRY

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-21 09 22 16 Non-structural Metal Framing 06-18 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC TABLE OF CONTENTS

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SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 14 – CONVEYING EQUIPMENT

14 24 00 New Hydraulic Elevator 08-20 14 24 10 Modernization and Repair of Hydraulic Elevators 08-20

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet Pipe Sprinkler Systems 06-15

DIVISION 22 - PLUMBING

22 05 11 Common Work Results for Plumbing 01-23 22 05 12 General Motor Requirements for Plumbing Equipment 09-20 22 05 23 General-Duty Valves for Plumbing Piping 09-20 22 07 11 Plumbing Insulation 09-19 22 11 00 Facility Water Distribution 05-21 22 13 00 Facility Sanitary and Vent Piping 09-20 22 14 29 Sump Pumps 09-15

DIVISION 23 - HVAC

23 05 11 Common Work Results for HVAC 04-22 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 02-20 23 07 11 HVAC and Boiler Plant Insulation 02-20 23 09 23 Direct-Digital Control System for HVAC 09-11 23 21 13 Hydronic Piping 02-20 23 23 00 Refrigerant Piping 02-20 23 81 00 Decentralized Unitary HVAC Equipment 03-20

DIVISION 26 - ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 05 73 Overcurrent Protective Device Coordination Study 11-22 26 27 26 Wiring Devices 11-22 26 43 13 Surge Protective Devices 11-22 26 51 00 Interior Lighting 11-22

28 31 00 Fire Detection and Alarm 10-11

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

VHACLLSINCLJ

Line

REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC ELEVATOR CONDITION

VAMC CHILLICOTHE, OHIO ASSESSMENT

538-20-206

Elliott Elevator Consulting

Elevator Due Diligence

Condition Assessment

Project Veterans Affairs Medical Center

Chillicothe, Ohio

Surveyed September 9, 2019

Report Submitted September 19, 2019

Elevators Building 1 – P1 and P2

Building 210 – P1 and P2 B28 – P1

B-31 – P3 and P4 B35 – P1 and P2

Connector Elevator pictures

By Elliott Elevator Consulting

8674 Lazelle Commons Drive Lewis Center, Oh 43035

Subject: Veterans Affairs Medical Center Chillicothe, Ohio

Building B1 Elevators 2 Traction Passenger Elevators

Quantity 2

Description:

• 2 Traction Passenger Elevators

• Motion Control Engineering (M4000) Controllers

• Elevators have fire recall jross

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• Maintenance logs and fire recall logs were not in the machine room

• Capacity – 4000 LBS

• 150 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Landings – 3

• Two Speed Doors

• Travel – Est 40 Feet

• ID 1 and 2

• Safety tests dates need to be verified

Summary of Conditions Elevators Elevators need car top railings

Inventory

Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

2P10263 2002 3 3 3500 4000 MCE Traction

Passenger

2P10264 2002 3 3 3500 4000 MCE Traction

Passenger

Figure 1 Elevator P1 Building 1

Figure 2 Pit for Elevator P2 jross

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Figure 3 Elevator P1 hall push button station lights need to be corrected

Figure 4 Elevator P1 Building 1

Figure 5 Elevator P1 needs a car top railing

Figure 6 Elevator P2 needs car top railings and car top to be cleaned jross

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Figure 7 Pit needs to be cleaned, verify where the water has came in to the pit

Figure 8 Elevator P1 main landing

Building 210 Elevators 2 Hydraulic Passenger Elevators

Quantity 1

Description :

• Hydraulic Passenger Elevator

• Thyssen Krupp

• Elevators has fire recall

• Maintenance logs and fire recall logs were not in the machine room

• Capacity – 4500 LBS

• 125 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Two Speed Doors

• Travel – Est 24 Feet

• ID 1

• Safety tests dates need to be verified

Summary of Conditions Elevators jross

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Light guards in the machine room

Inventory

Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

P1 3 3 4500 125

Thyssen Krupp Tac 22

Hydraulic Passenger

Figure 9 Building 210 Elevator P1 machine room lighting needs to be guarded

Figure 10 Elevator 1 Building 210 Thyssen Krupp Elevator and pump unit jross

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Figure 11 Disconnects for Elevator 1.

P2 Hydraulic Passenger Elevators

Quantity 1

Description:

• Hydraulic Passenger Elevator

• Schindler Elevator

• Elevators have fire recall

• Maintenance logs and fire recall logs were not in the machine room

• 125 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Landings – 3

• Two Speed Doors

• Travel – Est 24 Feet

• ID P2

• Safety tests dates need to be verified

Summary of Conditions Elevators Machine room Lights need covers

Inventory jross

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Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

P2 3 125 Schindler Hydraulic

Passenger

Figure 12 B210 Elevator P2

Figure 13 Light guards to be installed in the machine room

Figure 14 Elevator P2 Pump unit jross

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Figure 15 Elevator 2 Schindler Elevator Controller

Figure 16 Elevator 2 B210 Door needs to be self-closing Locking

Building 28 Elevators 1 Hydraulic Passenger Elevator

Quantity 1

Description:

• Hydraulic Passenger Elevator

• Montgomery Controller

• Elevators have fire recall

• Maintenance logs and fire recall logs were not in the machine room

• Capacity – 4000 LBS

• 100 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Landings – 3

• Two Speed Doors

• Travel – Est 24 Feet

• ID 1

• Safety tests dates need to be verified

Summary of Conditions Elevators jross

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Packing needs to be replaced and piston needs to be inspected Modernization to include Pump unit, Controller, Door Equipment, Hydraulic oil, Fixtures, wiring and related equipment Elevators have no sump pumps Elevators need car top railings Jack assembly may have been replaced Building work will be required lighting in the machine room, pit lighting, fire recall GFCI outlets, removing non-elevator equipment from the machine room

Inventory

Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

1 3 3 4000 100 MEC Hydraulic

Elevator

Figure 17 B28 Montgomery Controller and pump unit

Figure 18 B28 has an air conditioning unit jross

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Figure 19 B28 Non-Elevator Equipment will need to be removed from the machine room

Figure 20 Building 28 Disconnect

Figure 21 Building 28 machine room is sprinkled

Figure 22 Main Lobby Elevator 1 B28 jross

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Figure 23 B28 Elevator 1 cab interior

Figure 24 Building 28 Elevator 1 Auxiliary car operating panel

Figure 25 Elevator 1 has 2-way communication

Figure 26 B28 Elevator main car operating panel jross

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Figure 27 Car positioning indicator Car 1

Figure 28 Packing needs to be changed and the piston may need to be smoothed

Figure 29 Elevator has slide guides

Figure 30 Pit ladder and switches will need to meet code for the modernization jross

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Figure 31 B28 second floor for elevator 1

Figure 32 MAC door operator, cover is off

Figure 33 Elevator B28 overhead jross

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Building 31 Elevators 2 Hydraulic Passenger Elevators

Quantity 2

Description:

• Hydraulic Passenger Elevator

• Capital Elevator Controller

• Elevators have fire recall

• Maintenance logs and fire recall logs were not in the machine room

• Capacity – 5000 LBS

• 125 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Landings – 3

• Two Speed Doors

• Travel – Est 24 Feet

• ID P3

• Safety tests dates need to be verified

Summary of Conditions Elevators Packing needs to be replaced and piston needs to be inspected Modernization to include Pump unit, Controller, Door Equipment, Hydraulic oil, Fixtures, wiring and related equipment.

Elevators have no sump pumps Elevators need car top railings Building upgrades will be required lighting in the machine room, fire recall, pit lighting

GFCI outlets Jack shows on prints as having a safety bulkhead

Inventory

Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

P3 B, 1, 2 3 5000 125 Capital Hydraulic

Passenger jross

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Figure 34 Elevator P3 Building 31

Figure 35 Elevator P3 has escutcheons and fire recall

Figure 36 Elevator cab B31 P3

Figure 37 Auxiliary car operating panel for Elevator P3 jross

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Figure 38 Main car operating panel Elevator P3

Figure 39 Elevator P3 pit is dry, elevator has a scavenger pump

Figure 40 Elevator P3 will need a new pit ladder

Figure 41 Elevator P3 needs car top handrails jross

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Figure 42 P3 is a capital Elevator controller and pump unit

Figure 43 Fire recall terminations Elevator P3

Figure 44 Elevator P3 machine room is sprinkled

Figure 45 Machine room for Elevator P3 has an air conditioning jross

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Building B31 Elevators P4

Quantity 1

Description:

• Hydraulic Passenger Elevator

• Motion Control Engineering HMC-10000

• Elevator has fire recall

• Maintenance logs and fire recall logs were not in the machine room

• Capacity – 4000 LBS

• 125 Feet per minute

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Landings – 3

• Two Speed Doors

• Travel – Est 25 Feet

• IDP4

• Safety tests dates need to be verified

Summary of Conditions Elevators Packing needs to be replaced and piston needs to be inspected Modernization to include Pump unit, Controller, Door Equipment, Hydraulic oil, Fixtures, wiring and related equipment Elevators have no sump pumps Elevators need car top railings Building upgrades will be required pit lighting, HVAC, GFCI, Pit lighting, GFCI, pit ladder Jack may be single bottomed

Inventory

Elevator Install Landings Openings Capacity Speed Safety Tests

Controller Type

P4 SB, B, 1 3 4000 125

MCE Hydraulic

Passenger jross

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Figure 46 We didn't have a key to machine room for elevator P4

Figure 47 Elevator P4 main landing

Figure 48 Elevator P4 cab interior

Figure 49 Elevator P4 pit has water marks jross

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Figure 50 Pit ladder will need to meet code when modernized

Figure 51 Elevator P4 car top needs to be cleaned and car top railings

Figure 52 Elevator P4 overhead has detectors jross

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Building 35 2 Hydraulic Passenger Elevators

Quantity 2

Description:

• 2 Hydraulic Passenger Elevators

• Elevators have fire recall

• Maintenance logs and fire recall logs were not in the machine room

• Elevator does have escutcheons at each landing

• 2 way communication

• Jamb Braille

• Two Speed Doors

• Travel – Est 30 Feet

• ID 1 and 2

• Safety tests dates need to be verified

Summary of Conditions Elevators Pump units are leaking and fittings need to be replaced Cement pillars to be replaced in the pit for Elevator 2

Figure 53 B35 Elevator Detectors jross

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Figure 54 Elevator fittings to be replaced.

Figure 55 Pump units were leaking and leaking

Figure 56 Elevator P2 rail pillars to be replaced

Connector Elevator machine room and pit pictures jross

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Figure 57 Elevator piping duct in the machine room

Figure 58 Elevator fire recall termination jross

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Figure 59 Disconnect in the machine room

Figure 60 Elevator HVAC and sprinkler jross

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Figure 61 Cylinder hole (couldn't verify how deep the jack hole went under ground

Figure 62 Pit had a detector

ADA – Which is a Civil Rights Act that became effective on January 26, 1992 jross

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2 way emergency communication is installed on each elevator Infrared door edge protection Hoistway doors currently have escutcheons on all floors, which allow hoistway access to trained emergency and elevator personnel.

The existing handrail meets ADA requirements Car operating Panel – Does meet ADA requirements Hall Push Button Stations are set at 42”centerline which meets ADA code.

Car Direction Lantern needs to have directional chimes, 1 chime for up and two chimes for down.

Braille Plates for Hatch door jambs should be installed at 60”, no jamb Braille Braille needs to be installed on the Car operating floor for door open button and first floor

Meet ADA requirements – (The existing elevator meet all codes at the time of installation).

4.10.1 General. Accessible elevators shall be on an accessible route and shall comply with 4.10 and with the ASME A17.1-1990, Safety Code for Elevators and Escalators. Freight elevators shall not be considered as meeting the requirements of this section unless the only elevators provided are used as combination passenger and freight elevators for the public and employees.

4.10.2 Automatic Operation. Elevator operation shall be automatic. Each car shall be equipped with a self-leveling feature that will automatically bring the car to floor landings within a tolerance of 1/2 in (13

mm) under rated loading to zero loading conditions. This self-leveling feature shall be automatic and independent of the operating device and shall correct the over travel or under travel.

4.10.3 Hall Call Buttons. Call buttons in elevator lobbies and halls shall be centered at 42 in (1065 mm) above the floor. Such call buttons shall have visual signals to indicate when each call is registered and when each call is answered. Call buttons shall be a minimum of 3/4 in (19 mm) in the smallest dimension.

The button designating the up direction shall be on top. Buttons shall be raised or flush. Objects mounted beneath hall call buttons shall not project into the elevator lobby more than 4 in (100 mm). :

4.10.4 Hall Lanterns. A visible and audible signal shall be provided at each hoistway entrance to indicate which car is answering a call. Audible signals shall sound once for the up direction and twice for the down direction or shall have verbal annunciators that say "up" or "down." Visible signals shall have the following features:

(1) Hall lantern fixtures shall be mounted so that their centerline is at least 72 in (1830 mm) above the lobby floor.

(2) Visual elements shall be at least 2-1/2 in (64 mm) in the smallest dimension.

(3) Signals shall be visible from the vicinity of the hall call button. In-car lanterns located in cars, visible from the vicinity of hall call buttons, and conforming to the above requirements, shall be acceptable.

4.10.5 Raised and Braille Characters on Hoistway Entrances. All elevator hoistway entrances shall have raised and Braille floor designations provided on both jambs. The centerline of the characters shall be 60 in (1525 mm) above finish floor. Such characters shall be 2 in (50 mm) high and shall comply with 4.30.4.

Permanently applied plates are acceptable if they are permanently fixed to the jambs.

4.10.6* Door Protective and Reopening Device. Elevator doors shall open and close automatically. They shall be provided with a reopening device that will stop and reopen a car door and hoistway door jross

538-20-206 automatically if the door becomes obstructed by an object or person. The device shall be capable of completing these operations without requiring contact for an obstruction passing through the opening at heights of 5 in and 29 in (125 mm and 735 mm) above finish floor . Door reopening devices shall remain effective for at least 20 seconds. After such an interval, doors may close in accordance with the requirements of ASME A17.1-1990. –

4.10.7* Door and Signal Timing for Hall Calls. The minimum acceptable time from notification that a car is answering a call until the doors of that car start to close shall be calculated from the following equation:

For cars with in-car lanterns, T begins when the lantern is visible from the vicinity of hall call buttons and an audible signal is sounded. The minimum acceptable notification time shall be 5 seconds.

4.10.8 Door Delay for Car Calls. The minimum time for elevator doors to remain fully open in response to a car call shall be 3 seconds.

4.10.9 Floor Plan of Elevator Cars. The floor area of elevator cars shall provide space for wheelchair users to enter the car, maneuver within reach of controls, and exit from the car.

The clearance between the car platform sill and the edge of any hoistway landing shall be no greater than 1-1/4 in (32 mm).

4.10.10 Floor Surfaces. Floor surfaces shall comply with 4.5.

4.10.11 Illumination Levels. The level of illumination at the car controls, platform, and car threshold and landing sill shall be at least 5 footcandles (53.8 lux).

4.10.12* Car Controls. Elevator control panels shall have the following features:

(1) Buttons. All control buttons shall be at least 3/4 in (19 mm) in their smallest dimension. They shall be raised or flush.

(2) Tactile, Braille, and Visual Control Indicators. All control buttons shall be designated by Braille and by raised standard alphabet characters for letters, arabic characters for numerals, or standard symbols, and as required in ASME A17.1-1990. Raised and Braille characters and symbols shall comply with 4.30. The call button for the main entry floor shall be designated by a raised star at the left of the floor designation.

All raised designations for control buttons shall be placed immediately to the left of the button to which they apply. Applied plates, permanently attached, are an acceptable means to provide raised control designations. Floor buttons shall be provided with visual indicators to show when each call is registered.

The visual indicators shall be extinguished when each call is answered.

(3) Height. All floor buttons shall be no higher than 54 in (1370 mm) above the finish floor for side approach and 48 in (1220 mm) for front approach. Emergency controls, including the emergency alarm and emergency stop, shall be grouped at the bottom of the panel and shall have their centerlines no less than 35 in (890 mm) above the finish floor.

(4) Location. Controls shall be located on a front wall if cars have center opening doors, and at the side wall or at the front wall next to the door if cars have side opening doors.

4.10.13* Car Position Indicators. In elevator cars, a visual car position indicator shall be provided above the car control panel or over the door to show the position of the elevator in the hoistway. As the car passes or stops at a floor served by the elevators, the corresponding numerals shall illuminate, and an audible signal shall sound. Numerals shall be a minimum of 1/2 in (13 mm) high. The audible signal shall jross

538-20-206 be no less than 20 decibels with a frequency no higher than 1500 Hz. An automatic verbal announcement of the floor number at which a car stops or which a car passes may be substituted for the audible signal.

4.10.14* Emergency Communications. If provided, emergency two-way communication systems between the elevator and a point outside the hoistway shall comply with ASME A17.1-1990. The highest operable part of a two-way communication system shall be a maximum of 48 in (1220 mm) from the floor of the car.

It shall be identified by a raised symbol and lettering complying with 4.30 and located adjacent to the device. If the system uses a handset then the length of the cord from the panel to the handset shall be at least 29 in (735 mm). If the system is located in a closed compartment the compartment door hardware shall conform to 4.27, Controls and Operating Mechanisms. The emergency intercommunication system shall not require voice communication.

We were not given access to the entire complex and limited information was provided.

Thomas Elliott

President Elliott Elevator Consulting jross

REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC LIST OF DRAWING SHEETS

VAMC CHILLICOTHE, OHIO 07-01-15

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

ARCHITECTURAL

G001 COVERSHEET

G100 CODE PLANS

A001 ELEVATOR LOCATIONS

A101 B210/B211 CONNECTOR – ELEVATOR

A102 B28 - ELEVATOR

A103 B31 – P3 ELEVATOR

STRUCTURAL

FIRE PROTECTION

F001 LEGENDS & GENERAL NOTES

FX100 PARTIAL FLOOR PLANS

PLUMBING

P001 LEGEND & GENERAL NOTES

P100 BUILDING 210/211 BASEMENT LEVEL PLANS

P200 BUILDING 28 BASEMENT LEVEL PLANS

P300 BUILDING 31 PLANS

HEATING, VENTILATING, AIR CONDITIONING

AND REFRIGERATION

M001 MECHANICAL LEGEND, INDEX, AND GENERAL NOTES

M002 MECHANICAL SCHEDULES AND DETAILS

M100 BUILDING 210/211, BUILDING 28, AND BUILDING 31 M

(ELEVATOR P3) PLANS AND KEY PLANS

M200 BUILDING 31 (ELEVATOR P4) PLANS

ELECTRICAL

E001 ELECTRICAL LEGEND, GENERAL NOTES & SHEET LIST

E100 BUILDING 210/211 PLANS

E200 BUILDING 28 PLANS

REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC LIST OF DRAWING SHEETS

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E300 BUILDING 31 PLANS

E601 BUILDING 210 SINGLE LINE

E602 BUILDING 31 SINGLE LINE

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REPAIR EXISTING ELEVATORS AND INSTALL ELEVATOR IN CLC GENERAL REQUIREMENTS

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 WARRANTY MANAGEMENT

1.12 USE OF ROADWAYS

1.13 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.14 TEMPORARY USE OF EXISTING ELEVATORS

1.15 TEMPORARY USE OF NEW ELEVATORS

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 NEW TELEPHONE EQUIPMENT

1.19 TESTS

1.20 INSTRUCTIONS

1.21 SAFETY SIGN

1.22 HISTORIC PRESERVATION

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for repairing elevators, modernizing elevators B28 P1 and B31 P# and installing a new elevator in B210/B211 CLC

Connector as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center

Engineering Officer..

C. Offices of John Poe Architects, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. Bid Item #1 Base Bid includes the repair of elevators noted, modernization of two elevators and the installation of one new elevator.

Bid Item #2 Deduct Alternate #1 is same as Base Bid with the removal of Elevator B28-P1 from the scope of the project.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

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1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate

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01 00 00 -3 containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

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Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

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To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor.

H. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

I. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR . Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Section 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days n advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

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3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

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1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

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3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the

Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental Protection Agency (EPA) and the Department of Transportation (DOT) as outlined in Code of Federal Regulation (CFR), Titled 40 and 49 respectively. The EPA's Toxic

Substance Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform Hazardous Waste Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the

Medical Center's Chief.

a. Copies of the following listed CFR titles may be obtained from the Government Printing

Office:

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40 CFR 261 ...................Identification and Listing of Hazardous Waste

40 CFR 262 ...................Standards Applicable to Generators of Hazardous Waste

40 CFR 263 ...................Standards Applicable to Transporters of Hazardous Waste

40 CFR 761 ...................PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions

49 CFR 172 ...................Hazardous Material tables and Hazardous Material

Communications Regulations

49 CFR 173 ...................Shippers - General Requirements for Shipments and Packaging

49 CRR 173...................Subpart A General

49 CFR 173 ...................Subpart B Preparation of Hazardous Material for Transportation

49 CFR 173 ...................Subpart J Other Regulated Material; Definitions and Preparation

TSCA.............................Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

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D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term

“status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

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1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

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7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions.

Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty

Service Priority…