5376 sole-source-determination memo.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES - DRAFT

Instructions: Program staff – complete fields in BLUE prior to submitting with 118s, solicitation request form.

Date: 2/23/2022 Sole source number:

To: Kirk N. Rhoades, Designated Procurement Officer DHS Office of Contracts & Procurement

Requestor: Billy Cordero Agency/division: ODHS - Child Welfare, herein after referred to as “Agency” Program/office: Foster Care and Youth Transitions Contract specialist:

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $57,600

Description of goods or services: One year subscription to Fostering Families Today magazine

1. Background: This sole source justification applies to the purchase of:

a) Provide a brief description of the contract or contracts to be covered including contemplated future purchases: a one-year subscription to Fostering Families Today, an award winning bi-monthly print and online magazine to all 3300 certified resource families in Oregon

b) Describe the product or service to be purchased: bi-monthly print and online magazine

c) Describe the reasons the agency is seeking this procurement method: This magazine is a great source of information, support and training to all resource families and relative resource families

2. Prospective contractor/vendor:

Legal entity name: Fostering Media Connections

DBA:

Address: PO Box 861928 Los Angeles, CA 90014 Contact person: Christie Renick Co-Executive Director, crenick@fosteringmediaconnections.org Phone: 213-379-5359 Email: info@fosteringmediaconnections.org

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on the Oregon Procurement Information Network (ORPIN). Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Riki York Address: 638 Capitol St NE Salem, OR 97301 Phone: Fax: 503-378-4324 Email: Riki.m.york@dhsoha.state.or.us

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

mailto:Riki.m.york@dhsoha.state.or.us

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. [Attach supporting documentation, if applicable] NOT APPLICABLE

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Oregon does not currently provide or offer this type of service/resource that would reach all Oregon certified resource families.

The content and info in Fostering Families Today brings a wealth of information to Oregon certified families from all over the country.

or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. [Enter supporting documentation] NOT APPLICABLE or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. [Enter supporting documentation] NOT APPLICABLE or Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. [Enter supporting documentation]

APPROVED:

By:

Signed by DPO electronically via ORPIN Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.