5330-0 sole-source-determination_FosterClub_11-2021.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 11-2-2021 Sole source number: 5330

To: Kirk N. Rhoades, Designated Procurement Officer DHS Office of Contracts & Procurement

Requestor: Rosemary Iavenditti Agency/division: ODHS, Child Welfare, herein after referred to as “Agency” Program/office: Foster Care & Youth Transitions Contract specialist:

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $23,775.00

Description of goods or services: FYI Planner (binders) and Getting Solid resource books for young people in foster care preparing for adulthood and a transition out of foster care.

1. Background: This sole source justification applies to the purchase of:

a) We are uncertain if we will be purchasing additional items at this time. For now, we are considering this a one-time purchase.

b) The FYI Planner will help clients stay organized and contains helpful resources and tips to help youth prepare for adulthood. The Getting Solid is a permanency tool for young people. The ILP Providers plan to use these resources with our Tier 1 and Tier 2A pilots, and for all ILP youth as appropriate.

c) This procurement method is being used as this is a sole source item being requested.

2. Prospective contractor/vendor:

Legal entity name: FosterClub, Inc.

DBA: [Type DBA name, if applicable] Address: 620 S. Holladay Drive, #1, Seaside, OR 97138 Contact person: Nissa Roberts Phone: 503-717-1552 Email: Nissa@fosterclub.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on the Oregon Procurement Information Network (ORPIN). Protests must be sent via email address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Riki York

Email: Riki.m.york@dhsoha.state.or.us

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. [Attach supporting documentation, if applicable]

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. FosterClub has attached a letter verifying the sole source of their materials.

APPROVED:

By:

Signed by DPO electronically via ORPIN Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Rosemary Iavenditti Agency/division: ODHS, Child Welfare, herein after referred to as “Agency” Program/office: Foster Care & Youth Transitions

Agency Brand name statute/rule: Brand name authority:

DHS OAR 125-247-0691 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA ORS 279B.215 ORS 413.033

Total estimated cost: $23,775.00

1. Background: This sole source justification applies to the purchase of:

a) We are uncertain if we will be purchasing additional items at this time. For now, we are considering this a one-time purchase.

b) The FYI Planner will help clients stay organized and contains helpful resources and tips to help youth prepare for adulthood. The Getting Solid is a permanency tool for young people. The ILP Providers plan to use these resources with our Tier 1 and Tier 2A pilots, and for all ILP youth as appropriate.

c) This procurement method is being used as this is a sole source item being requested.

2. Brand name to be acquired:

Legal entity name: [Type legal entity name] DBA: [Type DBA name, if applicable] Address: [Type address] Contact person: [Type contact person] Phone: [Type phone] Email: [Type email]

3. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because: [Enter supporting documentation] or Use of a brand name specification would result in substantial cost savings to the agency or the public because: [Provide total estimated cost savings to be gained and rationale for determining cost savings] or There is only one manufacturer or seller of the product of the quality, performance or functionality required; because: [Enter supporting documentation] or

The efficient utilization of existing goods requires the acquisition of compatible goods or services because: [Enter supporting documentation]

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.