5321-0-2024-BP Police Interceptors.pdf

Rev. 07/28/2016-5321 RFQ.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5321-0-2024-BP

For: Police Interceptor Vehicles

Released Date: Tuesday, May 7, 2024

Due Date: Tuesday, May 21, 2024 @ 2:00 PM CST

City Agency: Fleet

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5321-0-2024-BP

5321 RFQ.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Brett Rosenau City of Madison Fleet

(608) 245-3682 brosenau@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brian Pittelli City of Madison Purchasing Services

(608) 267-4969 bpittelli@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:brosenau@cityofmadison.com mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

5321 RFQ.doc Page 3

5 SPECIFICATIONS

The City of Madison is interested in purchasing thirty-four (34) 2025 Ford Police Interceptor Utility AWD brand-new vehicles.

Please see specifications below:

Mechanical

• Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD)

• Transmission: 10-Speed Automatic (STD)

• 3.73 Axle Ratio (STD)

• 50 State Emission System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine.

• Transmission w/ Driver Select Mode and Oil Cooler

• Automatic Full-Time All-Wheel

• Engine Oil Cooler

• 80-Amp/Hr 800CCA Maintenance-Free Battery

• Hybrid Electric Motor 220 Amp Alternator

• Class III Towing Equipment -inc: Hitch

• Trailer Wiring Harness

• Police/Fire

• 1670# Maximum Payload

• GVWR: 6,840 lbs (3,103 kgs)

• Gas-Pressurized Shock Absorbers

• Front And Rear Anti-Roll Bars

• Electric Power-Assist Steering

• 19 Gal. Fuel Tank

• Dual Stainless-Steel Exhaust

• Permanent Locking Hubs

• Strut Front Suspension w/Coil Springs

• Multi-Link Rear Suspension w/Coil Springs

• Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front and Rear Vented Discs, Brake Assist and Hill Hold Control

• Lithium Ion Traction Battery

Exterior

• Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps

• Tires: 255/60R18 AS BSW

• Steel Spare Wheel

• Full-Size Spare Tire Mounted Inside Under Cargo

• Clearcoat Paint

• Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook

• Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent

• Body-Colored Bodyside Cladding and Black Wheel Well Trim

• Black Side Windows Trim and Black Front Windshield Trim

• Black Door Handles

• Black Power Side Mirrors w/Convex Spotter and Manual Folding

• Fixed Rear Window w/Fixed Interval Wiper, Heated Wiper Park and Defroster

• Deep Tinted Glass

• Speed Sensitive Variable Intermittent Wipers

• Galvanized Steel/Aluminum Panels

• Lip Spoiler

• Black Grille

5321 RFQ.doc Page 4

• Liftgate Rear Cargo Access

• Tailgate/Rear Door Lock Included w/Power Door Locks

• Auto On/Off Projector Beam Led Low/High Beam Headlamps

• LED Brakelights

Entertainment

• AM/FM Stereo w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls and Voice Activation

• Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8" color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet telematics modem. Allows data to be provided to support Ford Pro telematics and data services via optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts. Device enables optional telematics services through Ford or authorized providers via paid subscription.

• SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack

• Streaming Audio

• Integrated Roof Antenna

• 1 LCD Monitor In The Front

Interior

• Bucket Front Seats w/Vinyl Back Material and Power 2-Way Driver Lumbar

• 8-Way Power Driver Seat -inc: Power Height Adjustment, Fore/Aft Movement, Cushion Tilt, Manual Recline and Power 2-Way Lumbar Support

• 6-Way Power Passenger Seat -inc: Power Recline, Fore/Aft Movement and Power 2-Way

Lumbar Support

• 35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat

• Manual Tilt/Telescoping Steering Column

• Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Battery Level, Trip Odometer and Trip Computer

• Power Rear Windows and Fixed 3rd Row Windows

• Fleet Telematics Modem Selective Service Internet Access

• Remote Keyless Entry

• Remote Releases -Inc: Power Cargo Access

• Cruise Control w/Steering Wheel Controls

• Dual Zone Front Automatic Air Conditioning

• Rear HVAC

• HVAC -inc: Underseat Ducts

• Locking Glove Box

• Driver Foot Rest

• Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way power lumbar), 4-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks

• Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal- Look Interior Accents

• Full Cloth Headliner

• Urethane Gear Shifter Material

• Day-Night Rearview Mirror

• Driver And Passenger Visor Vanity Mirrors

• Mini Overhead Console w/Storage and 2 12V DC Power Outlets

• Front And Rear Map Lights

5321 RFQ.doc Page 5

• Fade-To-Off Interior Lighting

• Full Vinyl/Rubber Floor Covering

• Carpet Floor Trim

• Cargo Features -inc: Cargo Tray/Organizer

• Cargo Space Lights

• Tracker System

• Smart Device Integration

• Dashboard Storage, Driver And Passenger Door Bins

• Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down

• Delayed Accessory Power

• Power Door Locks

• Driver Information Center

• Redundant Digital Speedometer

• Trip Computer

• Digital/Analog Appearance

• Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints

• Perimeter Alarm

• 2 12V DC Power Outlets

• Air Filtration

Safety-Mechanical

• Electronic Stability Control (ESC) And Roll Stability Control (RSC)

• ABS And Driveline Traction Control

Safety-Exterior

• Side Impact Beams

Safety-Interior

• Dual Stage Driver And Passenger Seat-Mounted Side Airbags

• Reverse Sensing System Rear Parking Sensors

• BLIS (Blind Spot Information System) Blind Spot

• Pre-Collision Assist with Pedestrian Detection

• Collision Mitigation-Front

• Collision Mitigation-Rear

• Tire Specific Low Tire Pressure Warning

• Dual Stage Driver And Passenger Front Airbags

• Curtain 1st And 2nd Row Airbags

• Airbag Occupancy Sensor

• Passenger Knee Airbag

• Rear Child Safety Locks

• Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and

Pretensioners

• Back-Up Camera w/Washer

Warranty

• Basic Years: 3

• Basic Miles/km: 36,000

• Drivetrain Years: 5

• Drivetrain Miles/km: 100,000

• Corrosion Years: 5

• Corrosion Miles/km: Unlimited

• Hybrid/Electric Components Years: 8

• Hybrid/Electric Components Miles/km: 100,000

• Roadside Assistance Years: 5

5321 RFQ.doc Page 6

• Roadside Assistance Miles/km: 60,000

Selected Model Options

Model Code Model K8A 2025 Ford Police Interceptor Utility AWD

Colors Code Description YZ Oxford White – 22 units UM Agate Black – 11 units + 1 unit with Option Code 92R Removed

Engine Code Description 99B Engine: 3.3L V6 Direct-Injection (FFV) -inc: (136-MPH top speed), Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator, replaces H7 AGM battery (800 CCA/80-amp) w/H7 SLI battery (730 CCA/80-amp) and replaces 19-gallon tank w/21.4-gallon tank

Transmission Code Description 44U Transmission: 10-Speed Automatic (44U)

Option Package Code Description 500A Order Code 500A

Axle Ratio Code Description

3.73 Axle Ratio (STD)

Primary Paint Code Description YZ Oxford White UM Agate Black

Seat Type Code Description 9W Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way power lumbar), 4-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks

5321 RFQ.doc Page 7

Additional Equipment – Exterior Code Description 153 Front License Plate Bracket

21L Front Warning Auxiliary LED Lights -inc: driver side - red/passenger side - blue

43A Rear Auxiliary Liftgate Lights -inc: red/blue LED lights; located beneath liftgate glass in applique panel, LED lights only, Wiring and controller not included51R

51R Driver Only LED Bulb Spot Lamp (Unity)

59F Keyed Alike - 0576x

63B Side Marker LED Sideview Mirrors -inc: driver side - red/passenger side - blue, Located on exterior mirror housing, LED lights only, Wiring and controller not included

63L R Rear Quarter Glass Side Marker LED Lights -inc: driver side - red/passenger side - blue, LED lights only, Wiring and controller not included

66A Front Headlamp Lighting Solution -inc: LED low beam/high beam headlamp, wig-wag function and (2) red/blue/white LED side warning lights in each headlamp (factory configured: driver's side white/red/passenger side white/blue), Wiring and LED lights included (in headlamps only; grille lights not included), Controller not included, Grille LED Lights, Siren & Speaker Pre-Wiring

66B Tail Lamp Lighting Solution -inc: LED tail lamp wig-wag module, LED lights only, Wiring and controller not included

66C Rear Lighting Solution -inc: (2) backlit flashing linear high-intensity LED lights (driver's side red/passenger side blue) mounted to inside liftgate glass and (2) backlit flashing linear high intensity LED lights (driver's side red/passenger side blue) installed on inside lip of liftgate (lights activate when liftgate is open), LED lights only, Wiring and controller not included

92R 2nd Row Only Solar Tint -inc: Door glass, privacy glass on rear quarter and liftgate window

96T Rear Spoiler Traffic Warning LED Lights -inc: Fully integrated in rear spoiler for enhanced visibility, Provides red/blue/amber directional lighting - fully programmable

Additional Equipment – Interior Code Description 18D Global Lock/Unlock Feature -inc: Door-panel switches will lock/unlock all doors and rear liftgate, Eliminates the 45-second liftgate lock release + paitro time, Overhead liftgate button and blue liftgate release button on key fob will not have any function when pressed w/this option

52P Hidden Door-Lock Plunger -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches

60R Noise Suppression Bonds (Ground Straps)

68G Rear-Door Controls Inoperable -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches

85R Rear Console Plate -inc: Contours through 2nd row; channel for wiring

5321 RFQ.doc Page 8

Pricing should include delivery to:

Madison Fleet Services 4151 Nakoosa Trail Madison, WI 53714

Please note that the City is accepting partial bids for this RFQ. You are encouraged to bid, even if you cannot complete the entire request.

Rev. 07/28/2016-5321-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5321-0-2024-BP Police Interceptor Vehicles This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Please complete the quantity you are submitting as it relates to the respective colors:

Oxford White Option 22 Maximum

Quantity Description Unit Price Extended Price

(Quantity x Unit)

2025 Ford Police Interceptor Utility

AWD

in conformance with the specifications described in this solicitation.

Agate Black Option 11 Maximum

Agate Black Option with Option Code 92R Removed 1 Maximum

Please attach any supporting documentation.

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-5321-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5321-0-2024-BP Police Interceptor Vehicles This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing