531-26-102_AE-SOW.pdf

VISN 20 Pave GSA Parking Lot (A/E) Boise, ID VAMC Project No. 531-26-102

A/E SCOPE OF WORK

PROJECT 531-26-102

PAVE GSA PARKING LOT

1. The Architect/Engineer (A/E) shall provide a complete design to pave the GSA parking lot and access road at the Boise, Idaho VA Medical Center (BVAMC); the design work is associated with VA Project 531-26-102, Pave GSA Parking Lot. The A/E shall provide design and construction period services to include investigative services, planning consultations and visits, design work, preparation of contract drawings and specifications, preparation of cost estimates, construction period services, site visits, and all reports necessary for a complete project. The magnitude of this project is between $500,000 and $1,000,000.

2. The intent of Project 531-26-102 is to pave the existing dirt parking lot and access road while installing necessary drainage infrastructure to retain/infiltrate drainage onsite with minor landscaping. Existing conditions of Parking Lot 24 is a compacted dirt road base.

During design, it will be determined to minimize impact, if existing site conditions could be used and minor earthwork could be accomplished to tie into existing parking lot with a surface drainage swale/borrow ditch, or use of other innovative design technique to mitigate current and future storm water. Existing parking lot wheel stops will be reused for separation between pavement parking lot and drainage swales. Add additional wheel stops as needed to protect remaining fencing and surrounding areas as needed.

3. All drawings shall be completed using AutoCAD 2024 or newer version. A copy of each drawing shall be provided to this facility in AutoCAD format and PDF format. A copy of the VA Boise AutoCAD standards manual is available and will be provided by the COR upon request. Standard VA format for CAD drawings including layering, details, etc. and must be followed. The VA has many drawings in CAD format and some that are hard copy only that the A/E may use.

4. The project design shall be completed in accordance with this Scope of Work and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other criteria unless otherwise approved by VA. Also included will be the Boise VAMC specifications. The following references, as a minimum and as applicable, shall be utilized for planning and design purposes. The current version of each dated prior to the A/E contract award will be used. The majority of these items are available on the Internet at http://www.cfm.va.gov/TIL/

a. Master Construction Specifications PG-18-1

b. Design & Construction Procedures PG-18-3

c. Standard Details and CAD Standards PG-18-4

d. Barrier Free Design Guide PG-18-13 http://www.cfm.va.gov/TIL/

e. Minimum requirements for A/E Submission PG-18-15

f. Environmental Compliance Manual PG-18-17

g. VA Industrial Hygienist Requirements

h. Joint Commission Criteria

i. NFPA Criteria and VA Fire Safety Criteria

j. BVAMC Local CAD Standards & Details

k. BVAMC Local Revision/Addition to Master Specifications

6. There will be two official design reviews for this project: one at 50% completion of contract drawings and one at 95% completion of contract drawings. A detailed cost estimate is to accompany each review. In addition, there will be meetings with A/E and VA personnel. Design schedule for the A/E contract shall be 90 calendar days and milestones are as follows:

a. Within 7 days after Notice To Proceed (NTP) – Kick off meeting at Boise VAMC

b. Complete Site Investigation and submit findings to BVAMC no later than 14 days after receipt of NTP.

c. Deliver 50% review material to the Medical Center no later than 30 calendar days following receipt of NTP. The VA shall have 7 days to review and return to A/E.

d. Review 50% materials with Contracting Officer’s Representative (COR). Date to be mutually scheduled.

e. Deliver 95% review material to the Medical Center no later than 21 calendar days following receipt of 50% review comments. The VA shall have 7 days to review and return to A/E.

f. Review 95% material with COR. Date to be mutually scheduled.

g. Deliver final plans and specifications for project to the BVAMC no later than 11 calendar days following receipt of 95% review comments.

7. The following quantities of design review material are required for the 50% design submission:

a. One set of plans (black line), full size 30” x 42”

b. A digital copy of all drawings (AutoCAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set partial marked-up VA master specifications (red-lined) to ensure BVAMC standards are being incorporated (hard copy and PDF)

8. The following quantities of design review material are required for the 95% design submission:

a. One set of plans (black line), full size 30” x 42”

b. A digital copy of all drawings (AutoCAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set complete marked-up VA master specifications (red lined) printed front-and-back (hard copy and PDF)

9. Upon completion of any revisions noted at 95% review and final approval by the COR, the 100% design submission shall include:

a. One set original stamped and signed plans, full size 30” x 42”

b. One set plans, half size

c. One set completed typed reproducible specifications printed front and back

d. One set completed specifications in digital format (Microsoft Word and PDF)

e. One set completed plans in digital format (AutoCAD and PDF)

f. One set submittal register in digital format (Microsoft Excel)

g. One set final construction cost estimate in digital format (Microsoft Excel)

10. At the completion of the construction project, the construction contractor shall provide the VA with a full set of red-lined drawings showing changes made during construction. The following items are to be provided by the A/E at the completion of the project:

a. One set plans reflecting as-built conditions stamped “As-Built”, full size 30” x 42”

b. One set digital project as-built drawings (AutoCAD and PDF)

11. This project is to be designed using both English and metric units for both plans and specifications.

12. Specifications shall be based on the Department of Veterans Affairs Master Construction Specifications with A/E revisions, additions, deletions, etc., required to assure all phases and facets of work are specifically covered without omission. The A/E will be responsible for reviewing all sections to revise, add, delete, etc., prior to his typing the finished specification package. The Department of Veterans Affairs Master Construction Specifications provided must be thoroughly reviewed to delete and update reference items and Federal Specifications cited in order to make everything concurrent with the work performed; unnecessary items shall be deleted in total. The primary specifications must be thoroughly reviewed to delete items from the specifications that do not apply to the work to be performed. The intent is to provide a package that is suitable for the project to enable the contractor to perform the work in the best possible manner without reviewing unnecessary details.

Included in each Construction Section of the specification should be a paragraph entitled "Submittal of Samples and Shop Drawings." Under that Section, the A/E shall list all of the items within that particular section of the specifications for which samples and shop drawings are required, with the added words, "but not limited to."

A/E shall develop a “Submittal Register” based on the above specification sections. After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

Information, including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take-offs or tracings, for any drawings or other information provided.

The A/E shall visit the site as required to obtain total details of the specifics required for the work including, but not limited to, site survey, civil, architectural, mechanical, electrical, etc., in order to fully complete the drawings and specifications without omission. Such visit shall include thorough inspection of normally enclosed or inaccessible areas such as spaces above ceilings, within walls or chases and in pipe crawl spaces under basement floors.

Where necessary, A/E shall arrange to have walls or ceilings broken or to have excavations made to physically determine existing conditions. Where necessary, A/E shall arrange to have nondestructive testing done to determine existing conditions such as seepage bed condition, makeup, and sizing. Arrangements for visits shall be made with the project COR with at least 48-hours advance notice.

13. Security Requirements: A/E will not have access to any personally identifiable information or patient sensitive information (PII/PSI). A/E Contractors will not have access to any IT systems or connections.

END OF SECTION