528A5-24-509-Replace Primary Generator SOW.pdf

SCOPE OF WORK

Project No. 528A5-24-509

Replace Primary Generator

Canandaigua, VA Medical Center, 400 Fort Hill Avenue

Canandaigua, NY 14424

General Intent:

The scope of this project is to develop design documents for replacing the existing 500 kVA, 4160V generator in Building 12. The design will include removal of the existing generator and its associated systems, and installation of a new generator along with all required support systems, including switchgear and controls that comply with current standards. The design will evaluate alternative installation locations to reduce cost and complexity. If relocation is not feasible, the design shall include provisions for temporary power during construction. A new remote annunciator panel will also be installed to provide start-up alerts for the Electric Shop, Police Department, and Fire Department—functionality that is not currently available.

As part of the design effort, the existing conditions shall be tested and verified, including evaluation of the power cables connecting the buildings, to confirm compliance with applicable codes

Existing Conditions:

The existing 500 kVA, 4160V Kato generator installed in the 1970s, has reached the end of its service life and no longer meets reliability or safety standards. Associated systems including switchgear, and controls are outdated, and the generator room contains fireproofing material requiring abatement.

The generator currently feeds buildings 4, 5, 6, 7, 8, 10, 11, 36, 37, 80, 118. Building 16 will be connected prior to this project going into construction.

A/E Scope of Services:

The design services include but not limited to:

1. Providing a full load analysis shall be conducted with discussions of site power master planning by the VA and all tasks necessary to replace the existing generator and systems with an appropriately sized unit and to meet all regulations.

2. Evaluate, document, and prepare proposal design at potential locations for the new generator. The following are proposed locations and required documentation by the VA. Alternative sites may be proposed by the AE:

a. Spaces within Building 12 or adjacent Building 13.

b. Structural feasibility, electrical integration, code compliance, and practicality.

c. Design for a temporary generator if needed to maintain power during replacement.

3. Assess the current fuel tank for adequacy; if replacement is needed, ensure proper design for relocation during the generator removal.

4. Installation of a new remote annunciator system to provide start-up alerts to:

a. Electric Shop (Building 118)

b. Police Department (Building 36)

c. Fire Department (Building 16)

5. Integrate the SCADA monitoring system with coordinate points and crossover locations in the new boiler plant.

6. Develop a detailed phasing plan.

7. Conduct asbestos and lead surveys; abate fireproofing materials per NYSCR56.

8. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to replace the existing generator. Services will include all Site/Civil, Electrical, Mechanical or other

Engineering work associated with this project. Provide for necessary additions and relocations of all utilities to support the project and operations outside the construction area. All aspects of the design must adhere to the design manuals posted on the VA technical information library (see below).

9. Provide contract specifications utilizing as a template the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Canandaigua VAMC electronically by email or on ACC. All edited specifications shall be edited to be project specific and have all impertinent specs and information removed. The designer shall provide to the

VAMC a comprehensive electronic spreadsheet listing, by specification, all required submittals for the project for use as a submittal log.

10. Although all applicable VA Design Manuals must be adhered to, the VA Design Manuals that have significant importance to this design effort include:

▪ HVAC Design Manual

▪ Plumbing Design Manual

▪ Electrical Design Manual

▪ Physical Security and Resiliency Design Manual

▪ Site Design Manual

11. The A/E shall review and include any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes

12. The A/E will make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. A/E shall field verify every aspect that relates to the project.

13. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and http://www.cfm.va.gov/TIL/ the AE shall conduct all searches of these files for any required reference materials to support design efforts.

14. A/E shall include comprehensive design to and shall itself take all measures for safety & infection control necessary for protecting existing equipment and property in affected areas of survey and work against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered.

15. The invoices and payments will be based on the percentage of the project's actual design progress only upon acceptance of the deliverables.

16. Meeting/Conference all formal meetings and conferences held with the VA, including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. The VA will provide the meeting minutes form.

17. The A/E Submittal requirements: Design submittals shall follow the requirements of Program

Guide, PG 18-15, Volume C-A/E Submission Instructions for Minor and NRM Construction

Program. The VA will not start the design review process until both paper and electronic copies of the submissions are delivered to the VA PM/ COR.

All designs will follow, but not be limited to, VA Space Planning Specifications, in conjunction with the

VA Master specifications as outlined in VA Handbook 7610. The design will be completed in a manner that the estimated construction cost is within the VA budget of $2.25 Million.

A/E Design Deliverables:

1. 1The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15 Attachment

1; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The Asbestos Abatement requirements in PG-18-15 and compliance with NYSCR56 are applicable at VA Finger Lakes Health Care System (FLHCS) - Canandaigua Campus.

The following submittals will be required for this project:

• Conceptual Design 10%

❖ Initial sites visit to become familiar with VA Facilities personnel, the site and site conditions.

❖ The load Survey calculations.

❖ Location evaluation.

a. Replace it at the same location.

b. Building 13.

c. Building 12.

d. Potential space will be determined by the investigation

❖ Quality Control (QA/QC) Plan.

❖ Cost analysis.

• Schematic Design (SD)- 30%

• Design Development One (DD) – 60%

• Construction Documents (CD)- 90%

• Unstamped Final Document– 100%

• Bid Documents (BD)-100%

2. The A/E will provide (1) full-size drawing copies, (1) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage Provide an electronic set and

(1) set of drawings stamped and signed by a Professional Engineer specifications word and PDF, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2020 formats.

3. Design Review and Completion Schedule:

Deliver each identified submittal to the COR on or before the date specified below:

a. Deliver Conceptual plan [10% complete] 45 days after the contract is awarded.

b. VA review for [10% complete] 15 days…60 days after the contract awarded.

c. Deliver Schematic design [30% complete] 35 days...95 days after the contract awarded.

d. VA [30% complete] 15 days ...110 days after the contract awarded.

e. Deliver Design Development [60% complete] 60 days...170 days after the contract awarded.

f. VA /3rd Part [60% complete] 20 days …190 days after the contract awarded.

g. Deliver construction documents [90% complete] 25 days ... 215 days after the contract awarded.

h. VA [90% complete]/ 15days …230 days after the contract awarded.

i. Deliver Unstamped final documents (100%) 10 days….240 days after the contract awarded.

j. VA [100% complete]/ 5 days …245 days after the contract awarded.

k. Deliver Bid documents (100%) 5 days….250 Days to complete.

Design attachments:

Attachment 1 PG-18-15

Attachment 2 Campus Map

Attachment 3 One line Diagram http://www.cfm.va.gov/CFM/TIL/spec.asp

Construction Period Services (CPS)

During Bidding:

a. Provide bidding assistance and evaluation.

b. Provide expeditious written clarifications to questions (RFI) about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA Contracting Officer and COR and not to the bidder/offeror.

c. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary

Requests for Information (RFI):

Requests for Information shall be submitted within three (3) calendar days of submittal to the

A/E.

Submittal Reviews:

Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

Site Visit Reports:

Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests:

Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E.

This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The

A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

Punch List:

Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection.

All documents in any of the electronic formats listed above.

Record Drawings:

Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. Autodesk Revit Project (rvt) format and AutoCAD (dwg) format.

AUTODESK BUILD CONSTRUCTION MANAGMENT PLATFORM.

The contractor is responsible for completing and completing the following Requirements:

a. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that

VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility

Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

b. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA

COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub- contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

o Full Name o Company Name.

o Mail Address.

o Email Address.

o Role/Position on the project (i.e., Project manager, site super).

4. Upon granting access, staff shall complete required ACC training through the

Productivity NOW platform within 12 Calendar days.

c. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

d. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

e. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

f. The contractor must inform the COR of any staff changes NLT 2 business days from the change.

Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact on the contractor’s ability to maintain the required utilization of the platform.

g. Contractor submission requirements cannot be accepted for work to begin without meeting all

ACC Platform requirements outlined herein, including completing required ACC platform training.