36C24226R0078.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contracting Officer Idalia Algarin idalia.algarin@va.gov 716-862-7461 x 22395

PLACE OF PERFORMANCE

400 Fort Hill Avenue

Canandaigua NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 58A5-24-509 Project Design Replace Primary Generator at the Canandaigua VA Medical Center, 400 Fort Hill Avenue, Canandaigua, NY 14424. This Project will provide professional design services including site investigation, assessment, and the preparation of a complete construction document package for the replacement and reconfiguration of primary generator.

This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $25.5 Million. Magnitude of Construction is between $2,250,000.00 and $2,250,000.00. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before April 30, 2026. Potential contractors must be registered in SAM (www.sam.gov ) and are visible/verified/certified as SDVOSB in Dynamic Small Business Search (https://dsbs.sba.gov/search/dsp_dsbs.cfm) at time of submission of their qualifications in order to be considered for an award.

In order to assure compliance with VAAR clauses, 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (NOV 2022) and 852.219-73 VA Notice to Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses (NOV 2022), all firms submitting a SF 330 for this notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm’s SF 330 submittal as non-responsive and preclude further evaluation

All A/E firms are advised that in accordance with VAAR 836.606-71 the total cost of the production and delivery of designs, plans, drawings and specifications shall not exceed six (6) percent of the estimate cost of construction. Other A-E fees are not included in the six (6) percent. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitation, will be applicable to this procurement action.

SCOPE OF SERVICE REQUIRED

Project no. 528A5-24-509: A/E Design Replace Primary Generator

LOCATION

Canandaigua VAMC, 400 Fort Hill Avenue Canandaigua, NY 14424

COST RANGE

Magnitude of Construction is between $2,250,000.00 and $2,250,000.00 Estimated Construction Cost Range: $2,250,000.

Construction Magnitude: $1,000,000.00 - $5,000,000.00

TYPE OF CONTRACT CONTEMPLATED

The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.

DESIGN COMPLETION PERIOD: The Department of Veterans Affairs requires design and contract support services. The A/E shall deliver 100% bid documents in 250 calendar days from the Notice to Proceed (NTP).

SELECTION CRITERIA DESCRIPTIONS

The selection criteria descriptions are provided below.

The submitted SF-330s will be evaluated on the following criteria:

This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.602-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals:

The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4) but are equal value among themselves; Criteria (7) through (9) are the least important and listed in descending order of importance. Specific evaluation criteria include:

1. PROFESSIONAL QUALIFICATIONS: Professional Qualifications necessary for satisfactory performance of required services.

2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

3. CONSTRUCTION PERIOD SERVICES: Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

4. EXPERIENCE: Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

5. CAPACITY: Capacity to accomplish the work in the required time.

6. PAST PERFORMANCE: Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules.

7. Location: Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project

8. CLAIMS - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.

9. VETERAN OWNED: The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors

Criterion 1 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines – Architecture, Structural, Mechanical, Electrical, Interior Design, Acoustical, Environmental services and Fire Protection Engineering

Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.

Criterion 2 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to:

i. Experience with design of inpatient medical care facilities.

ii. Experience with specialized electrical distribution and power generation equipment design for healthcare facilities.

iii. Experience with extensive site and load survey skills.

iv. Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals).

v. Experience with government designs and construction.

vi. Experience with extensive site survey skills Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project’s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 “Firms from Section C Involved in this Project,” block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1.

Criterion 3 - Construction period services: Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

Submission requirements: Offerors shall submit evidence of construction period services performed during example projects from Criterion 1. Include specific services in Section F, block 24 performed for that project.

Criterion 4- Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

Submission requirements: Offerors shall submit evidence of individuals’ experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable

Criterion 5 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time.

Submission requirements: Describe the firm’s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm’s capacity to accomplish multiple projects simultaneously.

Criterion 6 - Past Performance – Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1.

Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 2 Attn: Idalia Algarin via email at Idalia.Algarin@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Criterion 7 – Location: Location within a 450-mile radius to the design site (Canandaigua, NY) and knowledge of the location (Canandaigua, NY); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract.

Submission requirements: Indicate firms/teams’ location, including main offices, branch offices and any subconsultants’ offices and demonstrate how this will be advantageous to the Government.

Criterion 8 – Claim: Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.

Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services.

Criterion 9 – Veteran Owned: The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors

Evaluation Scoring

Evaluation factors 1, 2, 3, 4, 5, 7, 8 and 9 will be evaluated using the following adjectival ratings as follows:

Outstanding: Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good: Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable: Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Marginal: Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable: Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable. The firm’s proposal demonstrates a misunderstanding of the requirement, and the approach fails to meet performance standards. The firm’s proposal has major omissions and inadequate details to assure evaluators that the offeror has an understanding of requirement.

The ratings identified below were used in the evaluation of Past Performance (Criterion 6):

Substantial Confidence: Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort. No doubt exists based on the offeror’s past performance that they can satisfy the requirements of the contract.

Satisfactory Confidence: Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort. Little doubt exists based on the offeror’s past performance that they could satisfy the requirements of the contract.

Unknown Confidence (Neutral): No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Limited Confidence: Based on the offeror’s recent/relevant performance record, the Government has little expectation that the offeror will be able to successfully perform the required effort. Some doubt exists based on past performance that they could satisfy the terms and conditions of the contract.

No Confidence: Based on the offeror’s recent/relevant performance record, the Government has little expectations that the offeror will be able to successfully perform the required effort. Significant doubt exists based on the offeror’s past performance that they can satisfy the requirements of the contract.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL nine (9) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

LIMITATIONS

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Small Business Pages database, (SBA’s Small Business Search);

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns.

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns.

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if –

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

SUBMISSION REQUIREMENTS:

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award due to noncompliance with the submission requirements.

EMAIL SUBMISSION REQUIREMENTS Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) to idalia,algarin@va.gov no later than 12PM, Eastern Standard Time (EST) on April 10, 2026. Submittals received after the date and time identified will not be considered. The submittal will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. All SF 330 submissions shall be clearly indicated in subject line, displaying the solicitation number and project number and title (abbreviated and shortened is okay). Submission is to be no more than a total of fifty (50) pages; size of emails is not to exceed 10 megabytes (MB). If more than one email is sent, please number emails in subject lines as 1 of 2, 2 of 2 etc.

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

1. Cover Page with Solicitation Number, Project Number and Title

2. Table of Contents

3. Copy of valid state registration for each lead designer

4. Copy of current https://veterans.certify.sba.gov/ SDVOSB/VOSB certification

5. DUNS Number

6. Cage Code

7. Tax ID number

8. Email address and Phone number (including the area code) of the Primary Point of Contact.

See attached document: 528A5-24-509 SOW – A/E DESIGN REPLACE PRIMARY GENERATOR - CAN.

See attached document: 528A5-24-509-Replace Primary Generator SOW.

See attached document: SOW Attachement 3-One line Diagram.

See attached document: SOW Attachement 2-CAN-VAMC-Current_Construction_SITE_PLAN.

See attached document: SOW Attachement 1-PG-18-15_AE Submittal Requirements.

Sources Sought Notice image1.emf

528A5-24-509-Replace Primary Generator SOW.pdf

SCOPE OF WORK

Project No. 528A5-24-509

Replace Primary Generator

Canandaigua, VA Medical Center, 400 Fort Hill Avenue

Canandaigua, NY 14424

General Intent:

The scope of this project is to develop design documents for replacing the existing 500 kVA, 4160V generator in Building 12. The design will include removal of the existing generator and its associated systems, and installation of a new generator along with all required support systems, including switchgear and controls that comply with current standards. The design will evaluate alternative installation locations to reduce cost and complexity. If relocation is not feasible, the design shall include provisions for temporary power during construction. A new remote annunciator panel will also be installed to provide start-up alerts for the Electric Shop, Police Department, and Fire Department—functionality that is not currently available.

As part of the design effort, the existing conditions shall be tested and verified, including evaluation of the power cables connecting the buildings, to confirm compliance with applicable codes

Existing Conditions:

The existing 500 kVA, 4160V Kato generator installed in the 1970s, has reached the end of its service life and no longer meets reliability or safety standards. Associated systems including switchgear, and controls are outdated, and the generator room contains fireproofing material requiring abatement.

The generator currently feeds buildings 4, 5, 6, 7, 8, 10, 11, 36, 37, 80, 118. Building 16 will be connected prior to this project going into construction.

A/E Scope of Services:

The design services include but not limited to:

1. Providing a full load analysis shall be conducted with discussions of site power master planning by the VA and all tasks necessary to replace the existing generator and systems with an appropriately sized unit and to meet all regulations.

2. Evaluate, document, and prepare proposal design at potential locations for the new generator. The following are proposed locations and required documentation by the VA. Alternative sites may be proposed by the AE:

a. Spaces within Building 12 or adjacent Building 13.

b. Structural feasibility, electrical integration, code compliance, and practicality.

c. Design for a temporary generator if needed to maintain power during replacement.

3. Assess the current fuel tank for adequacy; if replacement is needed, ensure proper design for relocation during the generator removal.

4. Installation of a new remote annunciator system to provide start-up alerts to:

a. Electric Shop (Building 118)

b. Police Department (Building 36)

c. Fire Department (Building 16)

5. Integrate the SCADA monitoring system with coordinate points and crossover locations in the new boiler plant.

6. Develop a detailed phasing plan.

7. Conduct asbestos and lead surveys; abate fireproofing materials per NYSCR56.

8. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to replace the existing generator. Services will include all Site/Civil, Electrical, Mechanical or other

Engineering work associated with this project. Provide for necessary additions and relocations of all utilities to support the project and operations outside the construction area. All aspects of the design must adhere to the design manuals posted on the VA technical information library (see below).

9. Provide contract specifications utilizing as a template the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Canandaigua VAMC electronically by email or on ACC. All edited specifications shall be edited to be project specific and have all impertinent specs and information removed. The designer shall provide to the

VAMC a comprehensive electronic spreadsheet listing, by specification, all required submittals for the project for use as a submittal log.

10. Although all applicable VA Design Manuals must be adhered to, the VA Design Manuals that have significant importance to this design effort include:

▪ HVAC Design Manual

▪ Plumbing Design Manual

▪ Electrical Design Manual

▪ Physical Security and Resiliency Design Manual

▪ Site Design Manual

11. The A/E shall review and include any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes

12. The A/E will make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. A/E shall field verify every aspect that relates to the project.

13. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and http://www.cfm.va.gov/TIL/ the AE shall conduct all searches of these files for any required reference materials to support design efforts.

14. A/E shall include comprehensive design to and shall itself take all measures for safety & infection control necessary for protecting existing equipment and property in affected areas of survey and work against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered.

15. The invoices and payments will be based on the percentage of the project's actual design progress only upon acceptance of the deliverables.

16. Meeting/Conference all formal meetings and conferences held with the VA, including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. The VA will provide the meeting minutes form.

17. The A/E Submittal requirements: Design submittals shall follow the requirements of Program

Guide, PG 18-15, Volume C-A/E Submission Instructions for Minor and NRM Construction

Program. The VA will not start the design review process until both paper and electronic copies of the submissions are delivered to the VA PM/ COR.

All designs will follow, but not be limited to, VA Space Planning Specifications, in conjunction with the

VA Master specifications as outlined in VA Handbook 7610. The design will be completed in a manner that the estimated construction cost is within the VA budget of $2.25 Million.

A/E Design Deliverables:

1. 1The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15 Attachment

1; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The Asbestos Abatement requirements in PG-18-15 and compliance with NYSCR56 are applicable at VA Finger Lakes Health Care System (FLHCS) - Canandaigua Campus.

The following submittals will be required for this project:

• Conceptual Design 10%

❖ Initial sites visit to become familiar with VA Facilities personnel, the site and site conditions.

❖ The load Survey calculations.

❖ Location evaluation.

a. Replace it at the same location.

b. Building 13.

c. Building 12.

d. Potential space will be determined by the investigation

❖ Quality Control (QA/QC) Plan.

❖ Cost analysis.

• Schematic Design (SD)- 30%

• Design Development One (DD) – 60%

• Construction Documents (CD)- 90%

• Unstamped Final Document– 100%

• Bid Documents (BD)-100%

2. The A/E will provide (1) full-size drawing copies, (1) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage Provide an electronic set and

(1) set of drawings stamped and signed by a Professional Engineer specifications word and PDF, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2020 formats.

3. Design Review and Completion Schedule:

Deliver each identified submittal to the COR on or before the date specified below:

a. Deliver Conceptual plan [10% complete] 45 days after the contract is awarded.

b. VA review for [10% complete] 15 days…60 days after the contract awarded.

c. Deliver Schematic design [30% complete] 35 days...95 days after the contract awarded.

d. VA [30% complete] 15 days ...110 days after the contract awarded.

e. Deliver Design Development [60% complete] 60 days...170 days after the contract awarded.

f. VA /3rd Part [60% complete] 20 days …190 days after the contract awarded.

g. Deliver construction documents [90% complete] 25 days ... 215 days after the contract awarded.

h. VA [90% complete]/ 15days …230 days after the contract awarded.

i. Deliver Unstamped final documents (100%) 10 days….240 days after the contract awarded.

j. VA [100% complete]/ 5 days …245 days after the contract awarded.

k. Deliver Bid documents (100%) 5 days….250 Days to complete.

Design attachments:

Attachment 1 PG-18-15

Attachment 2 Campus Map

Attachment 3 One line Diagram http://www.cfm.va.gov/CFM/TIL/spec.asp

Construction Period Services (CPS)

During Bidding:

a. Provide bidding assistance and evaluation.

b. Provide expeditious written clarifications to questions (RFI) about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA Contracting Officer and COR and not to the bidder/offeror.

c. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary

Requests for Information (RFI):

Requests for Information shall be submitted within three (3) calendar days of submittal to the

A/E.

Submittal Reviews:

Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

Site Visit Reports:

Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests:

Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E.

This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The

A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

Punch List:

Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection.

All documents in any of the electronic formats listed above.

Record Drawings:

Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. Autodesk Revit Project (rvt) format and AutoCAD (dwg) format.

AUTODESK BUILD CONSTRUCTION MANAGMENT PLATFORM.

The contractor is responsible for completing and completing the following Requirements:

a. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that

VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility

Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

b. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA

COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub- contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

o Full Name o Company Name.

o Mail Address.

o Email Address.

o Role/Position on the project (i.e., Project manager, site super).

4. Upon granting access, staff shall complete required ACC training through the

Productivity NOW platform within 12 Calendar days.

c. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

d. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

e. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

f. The contractor must inform the COR of any staff changes NLT 2 business days from the change.

Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact on the contractor’s ability to maintain the required utilization of the platform.

g. Contractor submission requirements cannot be accepted for work to begin without meeting all

ACC Platform requirements outlined herein, including completing required ACC platform training.