52-RFP-2331660005-SJD - Transitional Housing - Forsyth - Guilford - Mecklenburg Counties.pdf

STATE OF NORTH CAROLINA

Department of Adult Correction

Request for Proposal #: 52-RFP-2331660005-SJD

Transitional Housing – Forsyth, Guilford, and Mecklenburg Counties

Date of Issue: August 14, 2026

Proposal Opening Date: September 18, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Juliane Steffens

Procurement Specialist III

Email: Juliane.steffens@dac.nc.gov

Ver: 11/2025

STATE OF NORTH CAROLINA

Request for Proposal #

52-RFP-2331660005-SJD

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

Vendor Name

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn https://evp.nc.gov/SignIn

Proposal Number: 52-RFP-2331660005-SJD Vendor: __________________________________________

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Refer ALL Inquiries regarding this RFP to:

Juliane Steffens, the Procurement Lead, through the Message Board in the Sourcing Tool. See section 2.5 for details.

Request for Proposal #: 52-RFP-2331660005-SJD Proposals will be publicly opened: September 18, at 2:00 PM ET

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Using Agency: Division of Rehabilitation and Reentry

Commodity No. and Description: 921017 – Jail and Prison System – Halfway Housing

Requisition No.: RQ296509

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

this proposal is submitted competitively and without collusion (G.S. 143-54), none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the

General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

STATE OF NORTH CAROLINA

Department of Adult Correction https://teams.microsoft.com/meet/225019994456756?p=t2hX4HKv96hpmDJuTm https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDgwMzc1OGItNzFhMi00MDkyLThiYzItMzAzMTFjMzNmN2Nm%40thread.v2/0?context=%7b%22Tid%22%3a%227a7681dc-b9d0-449a-85c3-ecc26cd7ed19%22%2c%22Oid%22%3a%228145dea7-112e-4021-a1b1-8d51cf440b83%22%7d tel:+19842041487,,554847979 https://dialin.teams.cloud.microsoft/c102d528-0544-4660-b869-294e85047e28?id=554847979 https://www.webex.com/msteams?confid=1151520817&tenantkey=ncgov&domain=m.webex.com

Ver: 11/2025 2 contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*: DATE: EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least one hundred twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Department of Adult Correction)

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Contents

1.0 PURPOSE AND BACKGROUND

1.1 CONTRACT TERM

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

2.2 E-PROCUREMENT FEE

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

2.4 RFP SCHEDULE

2.5 PROPOSAL QUESTIONS

2.6 PROPOSAL SUBMITTAL

2.7 PROPOSAL CONTENTS

2.8 ALTERNATE PROPOSALS

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF AWARD

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

3.3 PROPOSAL EVALUATION PROCESS

3.4 EVALUATION CRITERIA

3.5 PERFORMANCE OUTSIDE THE UNITED STATES

3.6 INTERPRETATION OF TERMS AND PHRASES

4.0 REQUIREMENTS

4.1 PRICING

4.2 FINANCIAL STABILITY

4.3 VENDOR EXPERIENCE

4.4 REFERENCES

4.5 BACKGROUND CHECKS

4.6 PERSONNEL

4.7 VENDOR’S REPRESENTATIONS

4.8 SECRETARY OF STATE REGISTRATION

5.0 SPECIFICATIONS AND SCOPE OF WORK

5.1 GENERAL

5.2 TASKS/DELIVERABLES

5.3 PROJECT ORGANIZATION

5.4 TECHNICAL APPROACH

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6.0 CONTRACT ADMINISTRATION

6.1 CONTRACT MANAGEMENT

6.2 INVOICES

6.3 POST AWARD PROJECT REVIEW MEETINGS

6.4 CONTINUOUS IMPROVEMENT

6.5 PERIODIC MONTHLY STATUS REPORTS

6.6 ACCEPTANCE OF WORK

6.7 TRANSITION ASSISTANCE

6.8 DISPUTE RESOLUTION

6.9 CONTRACT CHANGES

6.10 ALCOHOL/DRUG FREE WORKPLACE POLICY

6.11 PREA

6.12 ATTACHMENTS

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1.0 PURPOSE AND BACKGROUND

The purpose of this Request for Proposal (RFP) is to solicit proposals and select qualified Vendors to provide transitional housing and services that help offenders make a successful transition back into the community. The offenders may be on probation, parole, or post-release supervision, or they may be completing an active sentence in the community under extended limits of confinement

(ELC).

The Department intends to award multiple contracts in multiple locations (Forsyth, Guilford, Mecklenburg counties) in an effort to provide transitional housing for both men and women in all four Community Corrections judicial divisions across the state. See Appendix A for a map of the four (4) judicial divisions for Division of Community Supervision to illustrate the regions to be considered when submitting a proposal for transitional housing.

The North Carolina Department of Adult Correction (the “Department”) is responsible for the supervision of offenders sentenced to prison or supervised probation. Each year, approximately 20,000 offenders return to their communities after being released from North Carolina state prisons. The Division of Rehabilitation and Reentry oversees a comprehensive array of reentry programs, services and resources to help them rebuild their lives and successfully reintegrate into their communities. A stable living environment that incorporates evidence-based services is an important factor in successful reentry.

The Justice Reinvestment Act of 2011 (Chapter 143B, Article 6B) supports the use of evidence-based practices to reduce recidivism and to promote coordination between the state and community-based corrections programs. To facilitate successful collaboration, the Department operates under a Memorandum of Agreement (MOA) entered by and between certain state agencies and their respective divisions, including the Division of Mental Health, Developmental Disabilities and Substance Abuse Services (DMHDDSAS) in the Department of Health and Human Services, and the North Carolina Administrative Office of the Courts (NCAOC). The MOA supports a comprehensive offender management approach that ensures public safety by addressing the criminogenic needs of offenders.

A comprehensive offender management strategy creates a seamless system built on the ideals of integrated service delivery and coordination of resources that provide effective interventions for offenders. The MOA presents a systemic approach for accessing community-based services through screening and assessment, matching to appropriate interventions and managing plans. The objectives are to:

• Develop a comprehensive and seamless system of care for the provision of services to offenders;

• Clarify roles and responsibilities in providing control and treatment;

• Reduce the rate of revocation for technical and drug violations;

• Combine efforts to guarantee the effective utilization of limited resources and prevent duplication;

• Use the principles of effective interventions, evidence-based and best practices to address criminogenic needs in case planning and interventions for offenders;

• Share information and consult with partnering agencies when planning expansions, seeking funding, changing policy, or supporting changes in legislation that might impact available resources or service provision in one or all of the other agencies;

• Share information and use information systems in a manner that ensures compliance with all state and federal laws, including but not limited to: the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and Title 42, Part 2 of the United States Code of Federal Regulations ; and

• Support cross-training opportunities for Division of Community Supervision, Alcoholism and Chemical Dependency Programs, Prisons, community-based service providers and Vendors, Treatment Accountability for Safer Communities, Drug Treatment Court and DMHDDSAS.

The Vendor(s) will become a partner with the goal of achieving these objectives. Vendors are encouraged to review resources created by the National Institute of Corrections and The Crime and Justice Institute to learn more about evidence-based practices, including Implementing Evidence-Based Practice in Community Corrections: The Principles of Effective Intervention.

The intent of this solicitation is to award an Agency Specific Term Contract.

https://s3.amazonaws.com/static.nicic.gov/Library/019342.pdf

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1.1 CONTRACT TERM

The Contract shall have an initial term of one (1) year, beginning on the first day of the month following final Contract execution (the “Effective Date”).

At the end of the Contract’s initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its intent to exercise each option no later than thirty (30) days before the end of the Contract’s then-current term. In addition to any optional renewal terms, and with the Vendor’s concurrence, the State reserves the right to extend the Contract after the last active term.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

2.2 E-PROCUREMENT FEE

ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.

General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.

What is the Ariba Network?

The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate with buyers on contract documents.

For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to the following site:

https://eprocurement.nc.gov/training/vendor-training

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this RFP.

If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance with the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contract award.

Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s proposal or otherwise. This applies to any language appearing in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’ instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall constitute a firm offer that shall be held open for the period required herein (“Validity Period” above).

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The State may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s proposal as nonresponsive.

2.4 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.

Event Responsibility Date and Time Issue RFP State August 14, 2026 Submit Written Questions

Vendor August 26, 2026, by 4:00 PM ET

Provide Response to Questions

State August 28, 2026, by 4:00 PM ET

Submit Proposals Vendor September 18, 2026, by 2:00 PM ET

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Contract Award State TBD

2.5 PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the “Submit Written Questions” date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.

Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page of this document via the Sourcing Tool's message board by the date and time specified in the RFP SCHEDULE Section of this RFP. Vendors will enter “52-RFP-2331660005-SJD – Questions” as the subject of the message. Question submittals should include a reference to the applicable RFP section. This is the only manner in which questions will be received.

Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888- 211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.

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Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the RFP and an addendum to this RFP.

2.6 PROPOSAL SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject a Vendor’s proposal(s). Solicitation responses are subject to Sealed Bidding requirements.

Vendor’s proposals for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training

Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888- 211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.

Tips for Using the Sourcing Tool

1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses, and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from the North Carolina eProcurement Help Desk.

2. Vendors may submit their responses early to make sure there are no issues and then submit a revised response any time prior to the response due date and time. The State will only review the most recent response.

3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless all required items are completed. The Sourcing Tool will provide error messages to help identify any required information that is missing when response is submitted.

4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should make sure they complete the submission process and receive a message that their response was successfully submitted.

5. Only Proposals submitted through the Content Section of the Ariba Sourcing Event will be considered. Proposals submitted through the Message Board will not be accepted or considered for award.

If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the proposal.

Such information may include trade secrets defined by N.C. Gen. Stat. § 66-152 and other information exempted from the Public Records Act pursuant to N.C. Gen. Stat. §132- 1.2. Vendor may designate information, Products, Services or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price information be designated as confidential.

If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release an unredacted version if a record request is received.

https://eprocurement.nc.gov/training/vendor-training

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2.7 PROPOSAL CONTENTS

Vendors shall provide responses to all questions and complete all attachments for this RFP that require the Vendor to provide information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to provide all required items, or Vendor’s submission of incomplete items, may result in the State rejecting Vendor’s proposal, in the State’s sole discretion.

Vendor shall include the following items and attachments in the Sourcing Tool:

a) Completed and signed versions of all EXECUTION PAGES, along with the body of the RFP.

b) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.

c) Vendor’s Proposal addressing all Requirements of this RFP.

d) Completed version of ATTACHMENT A: COST PROPOSAL

e) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

f) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

g) Completed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

h) Completed version of ATTACHMENT H: ALCOHOL/DRUG-FREE WORKPLACE POLICY

i) Completed version of ATTACHMENT I: VENDOR PROJECT MANAGER

j) Completed version of ATTACHMENT J: VENDOR EXPERIENCE

k) Completed version of ATTACHMENT K: HOUSING CHECKLIST to include associated documentation

l) Completed version of ATTACHMENT L: BUSINESS ASSOCIATE ADDENDUM (BAA)

2.8 ALTERNATE PROPOSALS

Unless provided otherwise in this RFP, Vendor may submit alternate proposals for comparable Goods, various methods or levels of Service(s), or that propose different options. Alternate proposals must specifically identify the RFP requirements and advantage(s) addressed by the alternate proposal. Any alternate proposal, in addition to the marking described above, must be clearly marked with the legend: “Alternate Proposal #52-RFP-2331660005-SJD [for ‘name of Vendor’]”. Each proposal must be for a specific set of Goods and Services and must include specific pricing. Each proposal must be complete and independent of other proposals offered. If a Vendor chooses to respond with various offerings, Vendor shall follow the specific instructions for uploading Alternate Proposals in the Sourcing Tool.

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Relevant definitions for this RFP are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found in the Sourcing Tool, which are incorporated herein by this reference.

The following definitions, acronyms, and abbreviations are also relevant to this RFP:

1. ATTACHMENTS: Required information to be provided by Vendor with the submission of the RFP.

2. CRIMINOGENIC NEED: Dynamic risk factors that, when addressed or changed, affect the Offender’s risk for recidivism.

3. DEPARTMENT or DAC: The North Carolina Department of Adult Correction.

4. DIVISION: Is the Division of Rehabilitation and Reentry.

5. EVIDENCE-BASED PRACTICES: Research that indicates certain programs and intervention strategies, when applied to a variety of Offender populations, reliably produced sustained reductions in recidivism.

6. EXIT TYPES: NCDAC approved program or service exit types defined below:

a. Positive Exits:

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i. Successful-Requirements Satisfied means the Offender exited housing with a stable transition plan.

ii. Released means the Offender exited housing due to transfer to residential treatment or in-patient hospitalization, or other housing situation where a stable transition plan will be developed by another entity.

b. Negative Exits:

i. Absconded means the Offender is no longer able to remain at Transitional Housing due to absconding supervision.

ii. Other Non-compliant means the Offender was removed from Transitional Housing for not complying with the rules and regulations.

iii. New Charges Pending /New Convictions means the Offender was no longer able to remain at Transitional Housing due to new pending charges or a new conviction.

7. FIRM FIXED COST: Total cost offered, inclusive of labor, treatment program(s) and or services, materials, transportation, general and administrative overhead and profit.

8. FY: Fiscal Year. The fiscal year for the Department of Adult Correction is the 12-month period that begins July 1st and ends on June 30th.

9. INDEFINITE QUANTITY CONTRACT: The quantity of goods or services is undetermined. An estimated quantity based on past history or other means may be used as a guide but shall not be a representation by the State of any anticipated purchase volume under any contract made pursuant to this solicitation.

10. JOB DEVELOPMENT: Providing employment opportunities to the Offender population based on skills and interests.

11. JOB READINESS: Providing foundational skills needed to be minimally qualified for a specific occupation.

12. JOB SEARCH: Providing assistance with securing employment through NCWorks and other means.

13. LIFE SKILLS TRAINING: Providing individualized training opportunities for evidence-based programs that enables the individual to effectively deal with the demands and challenges of everyday life.

14. LME: Local Management Entity.

15. MAY: Denotes that which is permissible, not mandatory.

16. MENTAL HEALTH FIRST AID: Mental Health First Aid (MHFA) is an 8-hour evidence-based education program that helps people identify, understand and respond to signs of mental illnesses and substance use disorders. Similar to traditional First Aid and CPR, MHFA is designed for the general public to learn how to assist a person developing a problem or experiencing a crisis until professional help is obtained.

17. OFFENDER: An individual adult, male or female aged eighteen years or above, non-adjudicated or convicted of a misdemeanor or felony criminal offense. Inmate.

18. OMM: Offender Management Model.

19. OPENING DATE: Responses will only be accepted up to the specified time and date listed in the bid and then publicly opened. NO responses will be accepted after that time and date.

20. OPUS NUMBER: Unique seven (7) digit identifier for Offenders in the NCDAC database system.

21. PIMS: Program Information Management System. Vendor will enter offender data into this system to generate progress reports and invoices for performance-based contracting.

22. PERMANENT HOUSING: Stable housing that the offender will transition to upon release from Transitional Housing.

23. REDACTED: edited copy of the Vendors proposal response with Proprietary and/or Confidential information excluded/removed.

24. PREA: Prison Rape Elimination Act (Public Law 108-79). The North Carolina Department of Adult Correction is committed to a standard of zero-tolerance of any undue familiarity or personal misconduct between our employees and Offenders. PREA training will be provided to all Vendors awarded the RFP.

25. RISK AND NEEDS ASSESSMENT (RNA): Validated instrument completed by the Department to determine the Offender’s risk of re-arrest and criminogenic needs.

26. RISK: The likelihood or probability the Offender will be rearrested.

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27. SELF-SUFFICIENCY: The ability to supply one’s own needs without external assistance.

28. SERVICES or SERVICE DELIVERABLES: The tasks and duties undertaken by the Vendor to Fulfill the requirements and specifications of this solicitation.

29. SHALL or MUST: Denotes that which is a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of the proposal.

30. SHOULD: Denotes that which is recommended, not mandatory.

31. SOAR: SSI/SSDI Outreach, Access and Recovery increases access to Social Security disability benefits for people experiencing or at risk of homelessness; 20-hour training available free and online.

32. STAFF: Personnel provided by Vendor to perform the required services identified in this RFP.

33. TASC: Treatment Accountability for Safer Communities provides an objective and effective bridge between two separate institutions: justice and treatment. Primary TASC services include Screening & Assessment; Treatment Matching; Referral and Placement and Care Planning and Management.

34. TECSP: Treatment for Effective Community Supervision Program is the umbrella under which various types of evidence-based and community-based programs and services are offered to offenders under community supervision. Available programs and services include Transitional Housing, Reentry, and Recidivism Reduction Services (formerly called TECS).

35. TRANSITIONAL HOUSING COORDINATOR: Staff person in the Division of Rehabilitation and Reentry who works with Vendor staff on offender placement, monthly invoicing and tracking, and is the initial point of contact regarding problems or concerns.

36. TRANSITIONAL HOUSING (TH): is community-based housing provided to offenders currently under community supervision with the North Carolina Department of Adult Correction, Division of Community Supervision and who are in need of a structured, positive and safe environment for an interim period as they gain life skills to assist them to achieve self-sufficiency and permanent housing.

37. UNREDACTED: copy of the Vendor’s proposal response unedited including all confidential and/or proprietary information.

38. VOCATIONAL TRAINING: Training for a specific vocation in industry or agriculture or trade.

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State’s best interest. All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the specific RFP Specifications and achieving the highest and best final evaluation, based on the criteria described below.

While the intent of this RFP is to award a Contract(s) to multiple Vendors, the State reserves the right to make separate awards to different Vendors for one or more line-items, to not award one or more line-items or to cancel this RFP in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

The State reserves the right to waive any minor informality or technicality in proposals received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this RFP is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions to Vendors entitled

COMMUNICATIONS BY VENDORS.

Each Vendor submitting a proposal to this RFP, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the procurement lead named above, any department secretary, agency head, members of the General Assembly and Governor’s office); or private entity, if the communication refers to the content of Vendor’s proposal or qualifications, the content of another Vendor’s proposal, another Vendor’s qualifications or ability to perform a resulting contract, and/or the

Ver: 11/2025 12 transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor’s proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this RFP or inquiries directed to the procurement lead named in this RFP regarding requirements of the RFP (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

3.3 PROPOSAL EVALUATION PROCESS

Only responsive submissions will be evaluated.

The State will conduct a One-Step evaluation of Proposals:

Proposals will be received according to the method stated in the Proposal Submittal Section above.

All proposals must be received by the issuing agency not later than the date and time specified in the RFP SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

At the date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum, the proposal from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids are authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all proposals should be complete and reflect the most favorable terms available from the Vendor.

Upon completion of the evaluation process, the State will make award(s) based on the evaluation and post the award(s) to the electronic Vendor Portal (eVP), https://evp.nc.gov, under the RFP number for this solicitation. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a Best and Final Offer (BAFO) based on discussions and negotiations with the State.

3.4 EVALUATION CRITERIA

In addition to the general criteria in G.S. 143-52 which may or may not be relevant to this RFP, all qualified proposals will be evaluated, and award made based on considering the following criteria, to result in an award most advantageous to the State:

BEST VALUE: "Best Value" procurement methods are authorized by N.C.G.S. §§143-135.9 and 143B-1350(h). The award decision is made based on multiple factors, including: total cost of ownership, meaning the cost of acquiring, operating, maintaining, and supporting a product or service over its projected lifetime; the evaluated technical merit of the Vendor's offer; the Vendor's past performance; and the evaluated probability of performing the specifications stated in the solicitation on time, with high quality, and https://evp.nc.gov/

Ver: 11/2025 13 in a manner that accomplishes the stated business objectives and maintains industry standards compliance. The intent of "Best Value" procurement is to enable Vendors to offer and the Agency to select the most appropriate solution to meet the business objectives defined in the solicitation and to keep all parties focused on the desired outcome of a procurement.

A ranking method of source selection will be utilized in this procurement using evaluation criteria listed in order of importance in the Evaluation Criteria section below to allow the State to award this RFP to the Vendor(s) providing the Best Value and recognizing that Best Value may result in award other than the lowest price or highest technically qualified offer. By using this method, the overall ranking may be adjusted up or down when considered with, or traded-off against, other non-price factors.

EVALUATION METHOD: Narrative and by consensus of the evaluating committee, explaining the strengths and weaknesses of each proposal and why the recommended awardee(s) provide the best value to the State.

All qualified proposals will be evaluated, and award made based on considering the following criteria listed in order of importance, to result in an award most advantageous to the State.

A. Vendor Experience (Section 4.3 and Attachment J): Demonstration of Vendor’s experience providing services similar in size and scope as outlined in this RFP.

B. Technical Approach (Section 5.4): Demonstration of Vendor’s ability to successfully accomplish the tasks outlined in the Scope of Work (Section 5.0).

C. Project Organization (Section 5.3): Demonstration of Vendor’s organizational and operational plan for providing housing and reentry services.

D. Pricing (Section 4.1 and Attachment A)

3.5 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this RFP, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

a) Total cost to the State

b) Level of quality provided by the Vendor

c) Process and performance capability across multiple jurisdictions

d) Protection of the State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the State’s business requirements and internal operational culture

g) Particular risk factors such as the security of the State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

3.6 INTERPRETATION OF TERMS AND PHRASES

This RFP serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and (2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether proposals should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State’s needs as described in the RFP. Except as specifically stated in the RFP, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a proposal in its entirety.

Ver: 11/2025 14

4.0 REQUIREMENTS

This Section lists the requirements related to this RFP. By submitting a proposal, the Vendor agrees to meet all stated requirements in this Section as well as any other specifications, requirements, and terms and conditions stated in this RFP. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for the State to receive a better proposal, the Vendor is urged to submit these items in the form of a question during the question-and-answer period in accordance with the Proposal Questions Section above.

4.1 PRICING

Proposal price shall constitute the total cost to the State for complete performance in accordance with the requirements and specifications herein, including all applicable charges for handling, transportation, administrative and other similar fees. Complete ATTACHMENT A: COST PROPOSAL and upload it to the Sourcing Tool. The pricing provided in ATTACHMENT A, or resulting from any negotiations, is incorporated herein and shall become part of any resulting Contract.

4.2 FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.

Each Vendor shall certify it is financially stable by completing ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION. The State is requiring this certification to minimize potential issues from contracting with a Vendor that is financially unstable. From the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification. The Contract Manager may require annual recertification of the Vendor’s financial stability.

4.3 VENDOR EXPERIENCE

In its Proposal, Vendor shall demonstrate experience with public and/or private sector clients with similar or greater size and complexity to the State of North Carolina. Vendor shall provide information as to the qualifications and experience of all executive, managerial, legal, and professional personnel to be assigned to this project, including resumes citing experience with similar projects and the responsibilities to be assigned to each person.

The Vendor shall provide at least three (3) and up to five (5) detailed descriptions that demonstrate organizational experience providing transitional housing for offenders or other at-risk populations within the last 10 years. The detailed descriptions must demonstrate a minimum of twenty-four (24) months of experience providing transitional housing specifically for offender populations.

Each transitional housing experience intended to demonstrate the required experience must involve providing housing and associated services for a minimum of four residents simultaneously for a period of at least thirty (30) consecutive days.

These detailed narrative descriptions shall include, without limitation, the following information:

Program description, including target population and referring agency for transitional housing Facility location Program capacity (number of available beds) Average length of stay for participants Services provided, including any evidence-based programs and services Dates of operation Daily rate Funding sources Community partners (service providers, nonprofit organizations, etc.)

Ver: 11/2025 15

Because the Vendor must be a business entity or 501(c)(3) organization, the descriptions must demonstrate the Vendor’s direct organizational or agency experience providing transitional housing and related services for at-risk populations. Personal experience(s) of individuals associated with the Vendor through employment or volunteer opportunities will not be considered as the type of experience required pursuant to this section. See ATTACHMENT J: VENDOR EXPERIENCE.

The Department reserves the right to contact identified community partners regarding the Vendor’s experience.

4.4 REFERENCES

Vendors shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which your company has provided Services of similar size and scope to that proposed herein. The State may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Vendor’s performance has been satisfactory. The information obtained may be considered in the evaluation of the proposal.

The references may not be current or former Department of Adult Correction employees.

4.5 BACKGROUND CHECKS

Vendor and its personnel are required to provide or undergo background checks at Vendor’s expense prior to beginning work with the State. As part of Vendor background, the following details must be provided to the State:

a) Any criminal felony conviction, or conviction of any crime involving moral turpitude, including, but not limited to fraud, misappropriation, or deception, by Vendor, its officers or directors, or any of its employees or other personnel to provide Services on this project, of which Vendor has knowledge, or provide a statement that Vendor is aware of none;

b) Any criminal investigation for any offense involving moral turpitude, including, but not limited to fraud, misappropriation, falsification, or deception pending against Vendor of which it has knowledge, or provide a statement Vendor is aware of none;

c) Any regulatory sanctions levied against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies within the past three years or a statement that there are none. As used herein, the term “regulatory sanctions” includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings;

d) Any regulatory investigations pending against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies of which Vendor has knowledge or a statement that there are none.

e) Any civil litigation, arbitration, proceeding, or judgments pending against Vendor during the three (3) years preceding submission of its proposal herein or a statement that there are none.

Vendor’s response to these requests shall be considered a continuing representation, and Vendor’s failure to notify the State within thirty…