52.212-1 Instructions to Offerors - Commercial Items - Addendum.pdf

52.212-1 INSTRUCTION TO OFFERORS (ITO) - ADDENDUM

Tier 2 Parts Racks & Horizontal Stabilator Dollies

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with (IAW) the Federal Acquisition Regulation (FAR) 13.5. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including all stated terms, conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Offeror shall submit all exceptions within 14 days of the release of the solicitation. The response shall consist of three (3) separate volumes; Volume I - Price, Volume II - Technical, and Volume III

- Contract Documentation.

1.3. To understand the anticipated scope of the workload, refer to the attached Statement of

Work (SOW).

2. GENERAL INSTRUCTIONS

2.1. The Government intends to award one contract for this requirement. The Government intends and reserves the right to award a contract without discussions therefore, it is imperative that offerors submit its best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

2.2. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted IAW these instructions. Any offeror who submits an incomplete package may be considered non-responsive and eliminated from the competition. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) and Solicitation.

2.3. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall NOT simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

2.4. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

2.5. Point of Contact – The Contracting Officer (CO) and the contract negotiator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and contract negotiator. Written requests for clarification may be sent to the CO and contract negotiator at the address below:

AFSC/OL:H/PZIMA AFSC/OL:H/PZIMA

Attn: Jason Neering, Contracting Officer Attn: Angela Poll, Contract Negotiator 6038 Aspen Ave, Bldg. 1289 Upstairs Hill AFB, UT 84056 Office (801) 586-8885 jason.neering@us.af.mil

6038 Aspen Ave, Bldg. 1289 Upstairs Hill AFB, UT 84056 Office (801)777-9225 angela.poll@us.af.mil

2.5.1. Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO and the contract negotiator in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.5.2. Electronic Reference Documents – All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.5.3. Submission, Modification, Revision, and Withdrawal of Proposals – Proposals and modifications to proposals shall be submitted in electronic media to the Point of Contacts (POCs) in Paragraph 2.5 of this document via email.

2.5.4. The title page of the proposal must show the following:

2.5.5. Solicitation Number

2.5.6. Name, address, telephone and e-mail address of the offeror.

2.5.7. The offeror shall prepare the proposal as set forth in the Table 1 – Proposal Organization. The titles, contents and page limits of the volumes shall be as defined in the table. The contents of each proposal volume are described in FAR 52.212-1 ITO – Addendum paragraph noted in the table below.

Table 1 - Proposal Organization

VOLUME

52.212-1 ITO –

Addendum Paragraph Number

VOLUME TITLE PAGE LIMIT

I 4.0 Price 2 II 5.0 Technical 20 III 6.0 Contract

Documentation Unlimited

2.5.8. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be shredded. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposal Organization Table as unlimited.

2.5.9. Pricing Information – All pricing information shall be addressed ONLY in the Price Volume.

2.5.10. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

EVALUATION CRITERIA

3. VOLUME I – FACTOR ONE - PRICE

3.1.1. General Instructions - The pricing criteria will be: (1) Completeness, (2) Reasonableness, (3) Balance, and (4) Total Evaluated Price (TEP) as defined in FAR 52.212-2 – Evaluation -- Commercial Item Evaluation Factors for Award which will be assessed from the information provided in this volume. Offerors shall review FAR 52.212-2 – Evaluation -- Commercial Item Evaluation Factors for Award criteria to ensure the minimum requirements are met.

3.1.2. Total Evaluated Price – TEP

3.1.3. Offerors shall input into the Pricing Worksheet, attached to the solicitation, Firm fixed pricing for each Rack and Dolly. Proposed pricing shall include any anticipated shipping and packaging costs. A no bid or omitted pricing may result in an incomplete price submission.

3.1.3.1. Submit a copy of the completed pricing worksheet in the Price Volume (Volume I) in Microsoft Excel (non PDF format).

3.2. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost and pricing data may be required. Cost or Pricing Information Requirements – IAW FAR Subparts 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the offeror shall be required to submit additional information other than cost or pricing data.

3.2.1. Rounding - All dollar amounts provided shall not extend beyond two decimal places.

4. VOLUME II – FACTOR TWO – TECHNICAL

4.1.1. General – Volume II - Technical shall be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Sub-factors defined IAW FAR 52.212-2 – Evaluation -- Commercial Item Evaluation Factors for Award. Offerors shall review FAR 52.212-2 – Evaluation -- Commercial Items criteria to ensure the minimum requirements are met. Provide as specifically as possible the actual methodology the offeror would use for accomplishing and satisfying each sub-factor. There will be no reference to rates or price in this volume. Offerors shall assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the company will perform ALL the requirements specified in the solicitation (including SOW); it is not necessary to tell us so in the proposal.

4.1.2. Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the sub-factor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation. Evidence which clearly demonstrates and supports the offeror’s claims is essential. The absence of such evidence may result in a technically Unacceptable proposal.

4.1.3. Sub-Factor One: Experience

4.1.3.1 The contractor must provide their own assessment of competence and ability to deliver the requested fixtures. The contractor’s assessment shall include an explanation of prior experience creating and/or modifying similar fixtures. In addition, the contractor must prove their manufacturing competence by demonstrating an ability to deliver projects on time and within budget. The contractor must also prove that they are compliant with the quality stipulations of ANSI/ISO/ASQ Q9001-2015.

4.1.4. Sub-Factor Two: Task Accomplishment Report

4.1.4.1. The Contractor shall provide a concise report documenting how the contractor shall meet each design requirement listed within sections 3 and 4 of Appendix A of the SOW.

4.1.5. Sub-factor Three: Expected Timeline for completion of work and delivery risk

4.1.5.1. The Contractor shall provide an expected timeline for completion and delivery that fits within the expected delivery timeline outlined in the SOW section 6.2. If awarded the contract, this timeline will be attached to the award.

4.1.5.2. Describe any potential delivery risk in association with the timeline.

5. VOLUME III – CONTRACT DOCUMENTATION

5.1.1. Contract Documentation – The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Solicitation and completed Sections A through K as described below.

5.1.2. Section A – Solicitation: Complete blocks 17a (include Contractor Name, Address, and cage code), 30a, 30b, and 30c. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

5.1.3. Section B – Services and Prices. Supplies or Services and Costs or Prices: Do not input pricing information in Section B of the Model Contract and Solicitation. All required prices shall be proposed in the TEP Worksheet.

5.1.4. Section I – Contract Clauses. Review

5.1.5. Section K - Representations, Certifications, and other Statements of Offerors - Complete representations, certifications, acknowledgments and statements.

Offeror must have filled out an online FAR provision 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Dec 2022), Online Reps and Certs at http://www.sam.gov. FAR provision 52.212-3 is also listed within the solicitation and may be filled out on the solicitation. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS) 336413. Offeror shall have Accomplished a NIST assessment in accordance with DFARS 252.204- 7020 NIST SP 800-171 DoD Assessment Requirements.

5.1.6. Ability to obtain resources – Offerors shall submit acceptable evidence its company possesses adequate financial resources to perform the contract. This information will be used as part of the CO’s determination of responsibility IAW FAR Subpart 9.104.

3.2.1. Rounding - All dollar amounts provided shall not extend beyond two decimal places.