52.212-1 Instructions to Offeror Addendum- Bulk Grocery Items Delivered Fort Chaffee AR 15-25Jun2023.pdf

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services - Addendum

SOLICITATION W912L6-23-R-7229

FOOD ITEM DELIVERY

to FORT CHAFFEE, AR

INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMITTAL

1. GENERAL INSTRUCTIONS:

a. This section provides general guidance for preparing proposals. Throughout this section, the term “Offeror” means the price contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with (IAW) these instructions. Proposal will be reviewed for responsiveness prior to being technically evaluated. An Offeror who submits an incomplete proposal packet will be considered “Non-Responsive”. The Offeror will be notified immediately and will not be reviewed for technical acceptability. The proposal shall be compliant with the requirement as stated in the Request for Proposal (RFP).

b. A proposal that is sufficiently documented to support price and technical requirements in a complete, orderly, and detailed manner will enable the Government to perform a thorough and fair evaluation. A proposal that is NOT sufficiently documented to support price and technical requirements may result in an unfavorable proposal evaluation.

c. Offeror’s must clearly identify any exception(s) to the solicitation’s terms and conditions. A complete rational along with any assumptions must be accompanied in with the proposal.

d. The Government intends to award without discussion.

e. The Government will not reimburse any costs incurred in relation to the proposal preparation.

f. The Offeror shall submit an unclassified proposal, which demonstrates its ability to perform and meet the requirements in the Performance Work Statement (PWS).

g. Proposal shall conform to all the requirements of this RFP and PWS IAW FAR Part 15.101-2.

2. PROPOSALS WILL CONSIST OF THE FOLLOWING:

• Address the capability to deliver all items per each day of delivery.

• Pricing page.

Upon receipt of the Offerors proposal, the SAM database will be searched for the Offeror’s active registration and not in a “Pending” status. If the Offeror’s registration is in an “Inactive” or “Pending” status, the proposal will not be considered for a technical evaluation nor award.

3. EVALUATION FACTORS FOR AWARD:

a. Solicitation Requirements.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, in addition to those identified as factors and sub-factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror ineligible for award. Offerors must clearly identify any exceptions to the solicitation’s terms and conditions and must provide complete supporting documentation for the rationale. The Government reserves the right to determine any such exceptions as unacceptable. Provisions/Clauses 52.209-11, 52.209-2, 52.204-26, 52.204-24, 52.204-20, 52.204-17, and 52.212-3 will be retrieved from SAM at the time the Offeror submit their proposals; therefore, these provisions/clauses shall be completed prior to the submission of proposals.

b. Evaluation Process.

The Lowest Price Technically Acceptable (LPTA) source selection process will be used. The Offeror’s technical proposal will be evaluated on an “Acceptable” or “Unacceptable” basis. By submission of a proposal, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in the proposal being “Non-Responsive” and thereby excluded from further consideration.

c. Evaluation Criteria:

• Address the capability to deliver all items per each day of delivery.

• Pricing Sheet

Proposals are to be submitted in “Volumes”. Volume 1 shall consist of the capability statement and Volume II shall consist of the Pricing Sheet, ONLY.

d. Basis for Award.

As stated in Paragraph 3b above, a contract will be awarded to the Offeror whose proposal is rated to be LPTA whose proposal conforms to the solicitation requirements (to include all stated terms and conditions, representations and certifications, and all other information required by the solicitation) and is rated based on the evaluation factors and sub-factors, to represent the LPTA.

4. It is the responsibility of the Offeror to ensure the complete proposal packet has been received by the contracting office, sent to Harvetta Taylor at harvetta.r.taylor.civ@army.mil . The Offeror will not be allowed to submit items of the proposal after the close of the solicitation submission date and time.

mailto:harvetta.r.taylor.civ@army.mil