52.212-1 Addendum Instructions to Offerors.pdf
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- Solicitation number
- W912L6-25-R-A007
- Issued by
-
Department of the Army National Guard
About this file
This document is a 52.212-1 Instructions to Offerors addendum for a Fresh Raw Rations solicitation (W912L6-25-R-A007) for the Oklahoma Army National Guard's Annual Training at Camp Gruber. The procurement is a Lowest Price Technically Acceptable (LPTA) competitive solicitation for bulk food items across four separate delivery teams, with specific technical requirements for food quality, packaging, and delivery. Offerors must provide salad dressing, milk, salad, fruit, bread, and other food items with at least 7 days remaining before expiration, and be capable of breaking cases or grouped packaging to meet the customer's storage constraints.
Key submission requirements include having an active SAM.gov registration, providing a technical proposal with specific clauses (52.212-3 and its Alternate I), and meeting precise delivery schedules between May and August 2025. Questions are due by May 9th, 2025 at 8:00 am CST, and proposals must be submitted via email to MacKenzie Boyd and Ryan Moehle by May 19th, 2025 at 8:00 am CST. The solicitation is full and open with a small business preference, targeting the North American Industry Classification System (NAICS) code 311999 for food manufacturing, with a company size standard of 700 employees.
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52.212-1 INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMITTAL, ADDENDUM
1. Criteria for Award
The award criteria will be based on the “Lowest Price Technically Acceptable”. RFP’s will be rated either
“Acceptable” or “Unacceptable” in accordance with (IAW) the Technical Evaluation Criteria.
2. Proposal Documentation
The following must be included in the Offeror’s proposal when submitted by the close date and time:
a) Acknowledgement of ALL Amendments to the Request For Proposal (RFP), if applicable.
b) Technical Proposal response IAW the Technical Evaluation Criteria (see paragraph 5).
c) Price Proposal IAW the Statement of Work (SOW) and along with the list of location and bulk food items. PRICE
PROPOSAL SHALL BE SEPARATE FROM THE TECHNICAL PROPOSAL.
3. Received Proposal Review
a) If the Offeror’s proposal is received by or before the due date and time, the proposal will be considered “Responsive”.
b) If the Offeror’s proposal is received late, past the due date and time, the proposal will be considered “Non-Responsive”.
4. Responsive Proposals
The Offerors’ company will be checked in the SAM.gov database.
a) Offeror’s SAM registration with an “Active” status, no “Exclusion”, and has a favorable
“Determination of Responsibility” will be considered for a “Technical Evaluation”.
b) If the Offeror’s registration shows “Inactive” or “Pending”, has “Exclusions”, or has an unfavorable “Determination of Responsibility” the proposal will not be considered for a technical evaluation nor award.
5. TECHNICAL ACCEPTABILITY REQUIREMENTS
a) The technical proposal(s) shall be titled, “W912L6-24-R-A007 Technical Proposal”, Offeror’s Company Name, address, phone number, POC for the submitted proposal and the company’s CAGE
b) Will the company be able to provide the Salad Dressing in accordance with Paragraph 3.2.1 of the Statement of
Work (SOW)?
c) Will the company be able to provide the Milk in accordance with Paragraph 3.2.2 of the SOW? This item must have a minimum of a week, 7 days, prior to the expiration date. If this is not industry standard, provide what the standard is and ensure this item will be within the standard upon delivery.
d) Will all salad, fruit, milk, and bread be fresh? These items shall have a minimum of a week, 7 days, prior to the expiration date. If this is not industry standard, provide what the standard is and ensure these items will be within the standard upon delivery.
e) Will the company be able/capable of deliveries on the following date, not later than 3 p.m. CST?
Team 1:
DELIVERY – ENCLOSURE 1: 30 MAY 2025
DELIVERY – ENCLOSURE 2: 04 JUN 2025
DELIVERY – ENCLOSURE 3: 09 JUN 2025
Team 2:
DELIVERY – ENCLOSURE 1: 12 JUN 2025
DELIVERY – ENCLOSURE 2: 17 JUN 2025
DELIVERY – ENCLOSURE 3: 23 JUN 2025
Team 3:
DELIVERY – ENCLOSURE 1: 03 JUL 2025
DELIVERY – ENCLOSURE 2: 11 JUL 2025
DELIVERY – ENCLOSURE 3: 16 JUL 2025
Team 4:
DELIVERY – ENCLOSURE 1: 24 JUL 2025
DELIVERY – ENCLOSURE 2: 29 JUL 2025
DELIVERY – ENCLOSURE 3: 04 AUG 2025
f) Will the company be able/capable of providing exact orders by breaking cases or grouped packaging for the order?
If not, can you provide an explanation.
NOTE: The OKARNG cannot store leftover goods at the training event, and this is the reason for requesting breaking of cases/grouped packaging.
g) Provide the POC name, phone, and email along with the OKARNG account number for orders.
h) The contractor must complete the following clauses to be submitted as part of the technical proposal:
52.212-3 - Offeror Representations and Certifications-Commercial Products and Commercial Services and
52.212-3 (Alternate I) - Offeror Representations and Certifications-Commercial Products and Commercial
Services. (Alternate I).
A proposal packet that does not contain the information in Paragraph a-h above will result in an unfavorable proposal evaluation
6. Questions and Proposals Due
a) Questions shall be submitted via email no later than May 9th, 2025, by or before 08:00 a.m. CST to MacKenzie
Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil.
b) Proposals shall be submitted via email no later than May 19th, 2025, at 08:00 a.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil. It is the Offeror’s responsibility to ensure all questions and proposal documents are received prior to the close date and time. No phone calls.
mailto:ryan.moehle@us.af.mil
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