51LPUZ3002 IFB.pdf

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

M A R Y L A N D D E P A R T M E N T O F T R A N S P O R T A T I O N

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT:

On-Call Roadside Litter Pickup for Zoning 3 –

US 50/I 595, MD 468, and MD 2 – MDOT SHA

Annapolis Maintenance Shop

CONTRACT NO. 51LPUZ3002

ADVERTISEMENT DATE: Wednesday, May 08, 2024

QUESTIONS DUE:

Tuesday, May 14, 2024 @ 11:00 A.M. Eastern

Standard Time

BID DUE DATE / TIME:

Tuesday, May 21, 2024 @ 02:00 P.M. Eastern

Standard Time

BID LOCATION: Maryland State Highway Administration

Annapolis Maintenance Facility

138 Defense Highway

Annapolis, Maryland 21401

I. SUMMARY STATEMENT

The Maryland Department of Transportation State Highway Administration (MDOT SHA) is soliciting bids for a Contractor to provide open-ended, on-call litter pick up on US 50/I 595

(from Prince Georges County line to Bay Bridge including ramps/interchanges), MD 468

(from MD 214 to MD 255), and MD 2 (from MD 214 to Roundabout) roadways under the purview of the Annapolis Maintenance Shop. Work activities include removal of trash, litter, and debris including recap, organic debris, bottles, cans, cardboard, paper, etc.

This Contract is not subject to the Living Wage Law Rates.

This is a non-exclusive Contract. It does not include all work expected to be performed in the designated areas. Therefore, at times, other Contractors may be performing similar work that is not associated with this Contract.

II. ISSUING OFFICE AND PROCUREMENT OFFICER

Maryland Department of Transportation

State Highway Administration

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

138 Defense Highway

Annapolis, Maryland 21401

The sole point of contact for purposes of this IFB is the Procurement Officer, Royston Cain.

The Procurement Officer may be contacted at telephone number 410-841-1009 between 08:00

A.M. and 04:00 P.M. Monday – Friday or by FAX 410-841-5597.

NOTE: The contractor is solely responsible for ensuring any information sent to the

Procurement Officer by FAX has been received by the Procurement Officer.

III. BID DUE DATE

The Bid must be received by the Procurement Officer, Royston Cain, or his designee, LaKisha

Brown, at the District-5 Annapolis Maintenance Shop located at 138 Defense Highway

Annapolis, MD 21401 no later than 02:00 P.M. local time, on Tuesday, May 21, 2024.

Contractors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax, telegraphic, mailgram, electronic, or E-mail bids will not be accepted.

Bids shall be opened publicly at the time, date and location designated above.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

IV. PRE-BID CONFERENCE AND QUESTIONS

No pre-bid meeting will be held for this advertisement.

All questions must be submitted to the Procurement Officer no later than Tuesday, May 14, 2024 at 11:00 A.M. local time. Any information regarding the requirements or the interpretation of any provision of the Contract Documents shall be requested, in writing, and delivered no later than this date and time. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda sent to all prospective bidders via eMaryland Market Place Advantage (eMMA). The MDOT SHA will not respond to telephone requests for information concerning this IFB that would materially affect the bid.

Requests for information or questions shall be submitted in writing. They must be emailed to

RCain@mdot.maryland.gov; if attached to the email please provide in Microsoft Word or PDF format. Each request for information or questions shall include the Contract number and the name and address of the originator.

V. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request contractor to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

VI. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement

Regulations.

VII. TERMS AND CONDITIONS

A. Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this

Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

C. Disputes. Disputes arising under this Contract shall be governed by State Finance and

Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by

COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement

Officer.

D. Changes. This contract may be amended only with the written consent of both parties.

Amendments may not change significantly the scope of the Contract (including the

Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the

State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract.

However, the Contractor may not be reimbursed for any anticipatory profits which have

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

VIII. SCOPE OF CONTRACTOR SERVICES

This specification describes the minimum requirements for providing open-ended, on-call litter pick up on US 50/I 595 (from Prince Georges County line to Bay Bridge including ramps/interchanges), MD 468 (from MD 214 to MD 255), and MD 2 (from MD 214 to

Roundabout) roadways under the purview of the Annapolis Maintenance Shop.

A. BIDDER QUALIFICATIONS

1. The Contractor shall have no less than two (2) years of experience in providing the services as detailed in this IFB. By submitting a bid, the Contractor certifies to the

Administration that they possess all necessary equipment, facilities, personnel, and work experience to fulfill the terms of the Contract at the time of bid submission, or that they shall have the necessary equipment and personnel and be ready to proceed on the date of “Notice to Proceed”.

2. The Contractor shall submit with the bid a Contractor Reference Form

(Attachment II). References may be checked prior to the award of the Contract.

Any negative responses received may result in disqualification of the bid.

3. The Contractor must be fully qualified to legally provide the services detailed in this Contract within the State of Maryland. All applicable Federal and State laws and regulations must be followed by all parties when performing work related to this Contract.

4. Bidder shall employ personnel who are capable of comprehending and answering screening questions required for building entry, including but not limited to, questions about recent exposure to pathogens. Any personnel unable to comprehend and accurately answer screening questions will not be granted access to the building and may be precluded from working under the contract.

B. CONTRACT MANAGER

The MDOT SHA Contract Managers for this contract shall be:

Mr. Charles “CJ” Hynson Resident Maintenance Engineer Annapolis Maintenance Shop 138 Defense Highway Annapolis, MD 21401 410-841-1009

The Contract Managers may appoint other Authorized Representatives to act on their behalf.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

C. SERVICE REQUIREMENTS

1. The Contractor shall provide a Five (5) Man Litter Pickup Crew to facilitate on-call litter pickup services on US 50/I 595 (from Prince Georges County line to Bay Bridge including ramps/interchanges), MD 468 (from MD 214 to MD 255), and MD 2 (from MD 214 to Roundabout) roadways under the purview of the Annapolis Maintenance Shop. Work activities include removal of trash, littler, and debris including recap, organic debris, bottles, cans, cardboard, paper, etc. This also includes, but is not limited to, the removal and clearing of debris from inlet grates along the road shoulders and clearing of debris from concrete curbs and sidewalks.

2. The Contractor shall provide a Protection Vehicle as needed, and where identified by the Contract Manager, or their Authorized Representative.

3. The work on this project shall conform to the Maryland Department of

Transportation, State Highway Administration's Specifications entitled, "Standard Specifications for Construction and Materials Book" revisions thereof, or additions thereto, (see the “Notice to Contractor – Request for Information” for the version applicable to this Contract); and the provisions included in this Invitation for Bids. In the case of discrepancy between the Standard Specifications and all other provisions contained in the Contract, the Contract Manager will be the sole authority as to the proper procedure to follow. The 2018 Standard Specifications for Construction and Materials Book is only available on the Administration’s Internet Site at www.roads.maryland.gov. The 2018 Specification Book can be located by clicking on Business, under Business Center click on Business Standards and Specifications;

and Standard and Supplemental Specifications for Construction and Materials which is available for MediaWiki format.

4. The Contractor shall assign to the Contract, as an agent, competent supervision capable of communicating in English, and capable of reading and thoroughly understanding the Contract documents.

5. Prior to the start of any work under the Contract, the Contractor shall furnish the Contract Manager with the name, address, and phone number, and email address of an individual in his/her firm who can be contacted by the Contract

Manager at any time for requesting of services and/or to advise of revisions to established work schedules.

6. At the request of either party to this Contract, and prior to the initiation of work, a conference may be held for the purpose of identifying and clarifying the specific methods and materials to be employed.

7. All items and quantities in this IFB are provided for use when and as directed by the Contract Manager. The quantities for these items are established for the purpose of obtaining a bid price. The quantities for these items may be increased, decreased, or deleted entirely from the Contract by the Contract Manager.

D. WORK SCHEDULING, PROCEDURES, AND LIQUIDATED DAMAGES

1. Work Scheduling

a. No work shall be initiated under this agreement until a specific contract has been executed. No minimum number of hours shall be paid under this contract.

http://www.roads.maryland.gov/

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

The MDOT SHA will pay only for work performed.

b. Generally, work shall not be performed on National or State Holidays unless directed by the Contract Manager. MDOT SHA shall furnish a list of applicable holiday dates to the awarded contractor.

c. Normal working hours shall be 07:30 A.M. to 04:00 P.M. Monday through Friday excluding State of Maryland holidays. Work will not be permitted on Saturdays, Sundays, or State of Maryland holidays without the written permission of the

Contract Manager. The State of Maryland recognized holidays are New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Juneteenth Day, Independence

Day, Labor Day, Columbus Day, Election Day, Veterans’ Day, Thanksgiving Day, and

Christmas Day. The Contractor shall receive daily orders from the Contract

Manager, or their Authorized Representative. Daily working hours may be increased if mutually agreed upon by the Contractor and Contract Manager. High volume roadways restrict the Contractor to only be on the shoulder between 09:00

A.M. and 03:00 P.M. Between the hours of 07:30 A.M. to 09:00 A.M. and 03:00

P.M. to 04:00 P.M. the Contract Manager, or their Authorized Representative, may direct the Contractor to pick up litter on Administration facilities, such as the

Maintenance Shop, salt domes, park and rides, etc. The Litter Pickup Crew should report to the Maintenance Shop promptly at 07:30 A.M., unless otherwise directed by the Contract Manager, or Authorized Representative.

d. The Contractor shall sign-in and sign-out at the assigned location, on an

MDOT SHA supplied daily log, when reporting for work and when leaving.

This document will become part of the MDOT SHA’s records and will be used when verifying payment. The Contractor will not be paid if there is no written record of sign-in and sign-out times.

2. Procedures

a. The Contractor shall furnish all labor, supervision, materials, daily examination, transportation, insurance, and incidentals necessary to ensure completion of the work outlined in the IFB to the satisfaction of the MDOT SHA.

b. The Contractor shall make available all necessary manpower, equipment, and supplies to perform litter pickup activities. This shall include, but is not limited to, at minimum:

1. Full Size Pickup Truck with 8 Foot Bed – Capable of transporting all equipment and personnel to job site and hauling litter. This pickup shall be equipped with an arrow panel meeting the Administration’s standards. The arrow panel shall be mounted to the truck in accordance with the Administration’s standards. The truck that is responsible for collecting the litter and is the primary work truck shall be equipped with safety warning light.

2. Protection Vehicle.

3. Safety equipment required by M.O.S.H.A. for litter pick-up, including safety vests and gloves.

4. Trash bags appropriate for roadside litter pick-up.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

5. Two (2) Shovels and two (2) Brooms.

6. Cell phones with active wireless plan and spare battery or mechanism for charging.

c. A pay item has been identified for the Five (5) Man Litter Pickup Crew in the bid page. This pay item shall include full compensation for all labor, equipment, supplies, and incidentals necessary to complete the litter pickup work specified in this IFB. The Five (5) Man Litter Pickup Crew shall be comprised of one (1) foreman and four (4) crewmen. Work shall be continuous until all work items assigned by the Contract Manager, or Authorized Representative, are completed. The item Five (5) Man Litter Pickup Crew will be paid for at the contract unit price per eight (8) hour working day. This eight

(8) hour working day shall consist of the following activities:

1. Travel time from site to site.

2. Time spent picking up litter.

3. Time spent placing litter in roll-off dumpster provided by the Administration.

4. Time spent making minor equipment adjustments.

Not included in this eight (8) hour working day are the following activities:

1. Time spent making major repairs (any repair requiring 1 hour or more), nor time spent on routine equipment maintenance.

2. Times when crew cannot work due to inclement weather, i.e., rain, high winds, etc.

3. Half (1/2) hour lunch break for crew.

d. If the Contractor begins scheduled work and the Contract Manager cancels work due to weather conditions or other emergency, the Contractor will be paid a minimum of three (3) hours for the Five (5) Man Litter Pickup Crew and

Protection Vehicle, if applicable. Time spent making major repairs, performing routine equipment maintenance, and half (1/2) hour lunch breaks shall not be included in the eight (8) hours billed to the Administration. The hourly rate for payment of minimum hours or any necessary invoice reductions due to equipment repairs or lunch break charges will be determined by the formula

“Bid Rate / 8 Hour Work Day = Hourly Rate”. If the Contract Manager cancels work, due to weather conditions or other emergency, before the work begins, no

“show up” time will be paid. There will not be a guarantee of eight (8) hours work per day.

e. The Contractor shall provide Maintenance of Traffic (MOT) services under the

Contract. MOT will include all engineering and work related to the development and application of the Traffic Control Plan(s), as well as all related items of work including furnishing, placement, maintenance, removal, and relocation of devices, and the necessary labor, tools, equipment, and incidentals including, but not limited to, lights, STOP/SLOW paddles, flags, vests, etc., for which a specific bid item has not been established, to ensure the desired result of safe and efficient work. There will not be a separate pay item for MOT, as this will be incidental to the Five (5) Man Litter Pickup Crew item. The Contractor shall follow the

Maryland Department of Transportation State Highway Administration

Standard 104.02-17 – Maintenance of Traffic setup for a Mobile Operation.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

f. A bid item has been established for a Protection Vehicle. This item may not be used on a continuous basis. The Contractor shall supply all equipment and protection vehicle(s) as needed to conform to the manual on Uniform Traffic

Control Devices (MUTCD) current edition, revisions thereof, or additions thereto, NCHRP Report 350, and where applicable, the Administration’s

Qualified Products List. All vehicles shall be equipped as specified and, at a minimum, should have double flash amber warning light(s) mounted on the vehicle to ensure 360-degree visibility.

g. The Contractor shall provide a wireless communication device, with active wireless service, to their crew for purposes of communication between the

Contract Manager, or Authorized Representative, and the crew Foreman. The

Contractor shall supply the phone number for this wireless device to the

Contract Manager at the time of Notice to Proceed or before the first day of work under the Contract. The costs for the wireless communication device and service will not be a separate pay item but will be incidental to the Five (5)

Man Litter Pickup Crew pay item.

h. The Contractor shall ensure all work completed under the Contract is performed according to the specifications of this IFB and industry standards. All safety equipment required by M.O.S.H.A for litter pickup shall be used at all times while performing work under the Contract.

i. The MDOT SHA is committed to a drug-free environment; therefore, the

Contractor shall provide certified test results from an approved laboratory that the employees who function as laborers are substance free. All Contractor employees supplied under this Contract shall be approved by the

Administration prior to beginning work and shall be initially tested to determine they are substance free. The Contractor shall perform unannounced random inspections of employees for substance abuse at the work site no less than every four (4) weeks. The Contractor shall maintain a journal of all inspections, which shall be made available for review by the Administration. The Administration will conduct its own random inspections to insure a safe and substance free work environment. Contractor employees suspected of substance abuse will not be permitted to continue their work shift and shall be required to submit to immediate drug testing; testing must occur within twenty-four (24) hours of the

Contractor receiving notice of the employee’s suspected substance abuse.

Consistent with the Governor’s Executive Order 01.01.1991.16, any Contractor employee who fails a drug test or who otherwise violates the provisions of this policy shall not be permitted to perform work under this or any other state contract. In addition, a violation of this policy by the Contractor is a breach of this agreement and may be grounds for a default termination of this Contract.

The Contract Manager, or their Authorized Representative, will personally interview the proposed employee. The interview will be conducted to determine that the proposed employee is capable of performing the required duties of this position. Substance abuse testing and random inspection will not be measured for payment, but the cost of these items shall be included in the contract unit bid price on the pay item established in the Invitation for Bids.

j. All personnel performing under the contract must adhere to current MDOT

SHA building safety protocols, including, but not limited to, participating in

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop entry questionnaires, and utilizing proper personal protective equipment (PPE).

Failure or refusal to adhere may result in denial of initial access to, or removal from, the MDOT SHA facility. Repeated failures to adhere may result in personnel being precluded from working under the contract.

k. The Contractor shall ensure that all workers report to work in proper clothing commensurate to roadway litter pickup assignments (i.e. durable trousers & steel toed boots). The wearing of shorts, cut-offs, sweatpants, etc., is prohibited and will result in the dismissal of the worker for the day. Repeated failures to adhere may result in personnel being precluded from working under the contract.

l. The Contractor shall be responsible for proper personal conduct of all their personnel while on MDOT SHA premises or MDOT SHA assigned job sites.

The Contractor shall not employ any person or persons, in or about the premises, who shall use improper language or act in a loud and/or boisterous manner. MDOT SHA may require dismissal of those employees whom MDOT

SHA deems incompetent, careless, or otherwise objectionable to the public interest. If in the opinion of the Contract Manager, or their Authorized

Representative, any of the Contractor’s personnel appears unable to work, or does not perform their work safely and satisfactorily, that individual shall be removed from the work site by the Contractor immediately following notice from the Contract Manager or Authorized Representative.

m. The Contractor shall be responsible for any damages to Administration equipment, facilities, surfaces, fixtures (including, but not limited to guardrails and signage), furnishings, or other facility contents, and to private property, caused by the Contractor’s personnel operating under the Contract. Any such damage will be repaired by the Contractor at the company’s expense and to the satisfaction of the MDOT SHA. The Contractor shall notify the Contract

Manager within twenty-four (24) hours of any damages to private or State property. The Contractor shall have, at a minimum, insurance coverage in the amounts specified in Section IX of this IFB. The Administration reserves the right to deduct from monies due to the Contractor any cost incurred for the repair and/or replacement of Administration property damaged by the

Contractor.

n. The MDOT SHA reserves the right to limit the number of persons performing the work as required. The MDOT SHA may, at its discretion, limit any personnel from performing service, require temporary or permanent removal of the employee from work being performed, or required additional training of personnel at no cost to the MDOT SHA.

o. If the Contractor does not provide all equipment and labor required for the scheduled work each day, the Contract Manager, at their discretion, may cancel work that day without payment to the Contractor.

p. Throughout the term of this Contract, the Contractor will be rated by the

Contract Manager, or their Authorized Representative, for his/her reliability and the quality of work provided in accordance to the worksheet in Attachment III –

Contractor Reliability and Quality Rating. The Contractor will be rated monthly after he/she submits a bill for each invoice period’s work, or at the discretion of

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop the Contract Manager when work is not continuous. The Contractor will be rated by the Contract Manager for Reliability, Quality of work, Equipment

Performance, and Cooperation of Personnel. If the Contractor receives a rating of C or less for two (2) consecutive ratings, the Administration reserves the right to terminate the Contract. The Contract Manager shall be the sole judge as to whether the litter pickup performed under the contract is satisfactory.

q. Failure of the Contractor to fulfill any requirement included in this IFB may result in a finding of deficiency and shall automatically constitute sufficient justification to allow the MDOT SHA to obtain comparable services on the open market. Any increased cost over the Contract price will be charged to the Contractor.

Unsatisfactory performance, or violation of any portion of the Contract will result in the issuance of a “Notice of Unsatisfactory Performance” (Attachment IV).

Non-safety related deficiencies must be corrected within forty-eight (48) working hours after notification by MDOT SHA. Safety related violations must be corrected prior to the next assigned working day, or no more than twenty-four

(24) hours after notification by MDOT SHA, whichever is less. Any accumulation of three (3) or more “Notice of Unsatisfactory Performance” within a six (6) month period may result in termination of the Contract.

3. Liquidated Damages

a. The Contractor shall begin operations within three (3) working days after notification by the Contract Manager, or their Authorized Representative, and shall continue operations until completion of all designated work. If the

Contractor fails to begin work within three (3) working days of notification, the sum of $500.00 per working day for each working day beyond the three (3) day notification will be deducted from any money due to the Contractor, not as a penalty, but as liquidated damages. The Contract Manager, or their

Authorized Representative, may, at their discretion, extend these three (3) working days due to weather or other conditions.

E. PAYMENT

1. Payments will be issued based on the unit prices established in the bid page, which shall be full compensation for furnishing labor, materials, insurance, daily examinations, and all incidentals necessary to provide the requirements in this IFB.

2. Subject to the performance of the work, and its acceptance by the MDOT SHA, the Contractor shall submit monthly invoices, for all services performed, no later than the tenth (10th) day of the month following the month in which services were completed (e.g., invoices for services performed from March 1 – 31 shall be submitted no later than April 10). Invoices for work performed prior to June 30 shall be submitted no later than July 5 to comply with the MDOT SHA's Fiscal

Year End requirements.

3. Invoices must contain the complete company name as it appears on the W9, remit to address, telephone number, contact person, F.E.I.N. (Federal Employment

Identification Number), MDOT SHA provided contract number, a unique invoice number, and invoice date. The invoice shall clearly describe details of services and

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop include the location/address of services and dates of services. Each weekly invoice shall be labeled as “Progress” and the final invoice shall be labeled as “Final.”

Failure to do so may result in delay of payment. The invoice shall also include copies of all sign in and sign out sheets and certified payroll records. Invoices that do not have attached sign in and sign out sheets or certified payroll records may be rejected back to the Contractor for corrections. Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees or interest accrual.

4. MDOT SHA is exempt from Maryland Sales and Use Taxes by Exemption

Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption

Number 52-73-0358K. Do not include tax.

5. All invoices shall be sent by email to D5AnnapolisInv@mdot.maryland.gov or by mail to:

State Highway Administration

138 Defense Highway

Attention: Maintenance Accounts Payable

IX. INSURANCE AND TAXES:

The Contractor must be covered by a Commercial General Liability insurance policy with a limit of liability no less than $1,000,000 per occurrence, and no less than $2,000,000 aggregate.

The Contractor shall maintain Workers’ Compensation Insurance, at minimums required by

Maryland law, for all employees in their company who perform services for the MDOT SHA.

Exclusions for the required Workers’ Compensation Insurance will be allowed only for owners or officers that submit the required exemption documentation. The Contractor shall provide this

Administration with proof of insurance coverage before the Contract is awarded. This insurance policy will be the primary point of coverage for costs associated with any injuries sustained by employees working under this contract. Costs not covered by this policy are considered incidental to the established pay items and will not be reimbursed by MDOT SHA.

Property damage, liability, and workers’ compensation insurance premiums, unemployment insurance, fringe benefits, social security and other payroll taxes, and other costs for which no pay item has been provided herein shall be included in the Contract unit prices established on the bid page.

X. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I cannot to be altered in any way and is to contain only the price or prices stipulated on the form. Attachment No. II Contractor Reference Form must be submitted with the bid. All Attachments must be completed in entirety. Failure to submit, or complete in entirety, an Attachment may result in rejection of the Contractor’s bid.

Bid submissions must be:

mailto:D5AnnapolisInv@mdot.maryland.gov

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

• Submitted in a sealed envelope.

• Addressed to:

State Highway Administration

District-5 Annapolis Maintenance Shop

138 Defense Highway

Attn: Royston Cain

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope (i.e., "Bid Submission –

Contract No. 51LPUZ3002)

XI. OPENING OF BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section III of this IFB.

XII. BASIS OF AWARD

The award shall be made in accordance with the provisions in COMAR 21.05.02.13.

The unit prices quoted are required for establishing a unit cost for each service and providing a grand total for the purpose of evaluating bids. The award will be based upon the lowest Total

Bid Amount and be awarded to the lowest responsive and responsible bidder for the services required in the amount not to exceed $50,000.00.

In the event of tie bids, the provisions of COMAR 21.05.02.14 shall determine the successful bidder.

XIII. DURATION OF THE CONTRACT

The duration of the initial contract is one (1) year, or until all contract funds have been exhausted. An additional one (1) year option may be executed at the discretion of the

Administration.

XIV. ATTACHMENTS

Contract Bid Form – Attachment No. I

Contractor Reference Form – Attachment No. II

Contractor Reliability Rating – Attachment No. III

Notice of Unsatisfactory Performance – Attachment No, IV

Requirements for Truck-Mounted Attenuator TMA – Attachment No. V

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I

C O N T R A C T B I D F O R M

5 1 L P U Z 3 0 0 2

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

State Highway Administrat ion IFB No . : 51LPUZ3002

Company Name: ______________________________________ -

Bid Due Date: Tuesday, May 21 , 2024 @ 02:00 PM EST

Column A Column B Column

C

Column

D

Item/Description Qty Unit of

Measure Unit Price

Total Cost

(Column B x C)

Five (5) Man Litter Pickup Crew 45 Daily

Protection Vehicle for Crew 45 Daily

TOTAL BID AMOUNT (Sum of Column D)

NOTE:

a) MDOT SHA is exempt from Maryland Sales and Use Taxes by Exemption Certificate

Number 3000256-3 and from Federal Excise Taxes by Exemption Number 52 -73-0358K.

Do not include tax in bid prices .

b) Quantities are estimated and used for bid evaluation only. They may not represent the actual quantities experienced once the contract is awarded.

c) If the “Total Bid Amount” results in a total that exceeds $50,000, the contract with the low bidder will be written as “not to exceeds $50,000” using the unit process established in Column C.

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51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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For the Contractor:

Company Name

Federal Tax ID No or Social Security No.

Address

City

State Zip Code

Phone

Fax

Email

Representing the above Company

Signature

Print Name & Title

Date

My Signature above indicates that I fully understand this IFB and can perform the scope of work as defined for submitted bid price.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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C O N T R A C T O R R E F E R E N C E F O R M

Company Name: __________________________________________________________

Reference 1

Reference 2

Reference 3

Name:

Address:

Telephone Number:

Email Address

Contact Person Name:

Type of Services Provided:

Duration/Dates of Services Provided:

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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C O N T R A C T O R R E L I A B I L I T Y R A T I N G

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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N O T I C E O F U N S A T I S F A C T O R Y P E R F O R M A N C E

To:

(Company)

(Address)

In accordance with the requirements of Contract 51LPUZ3002 we are hereby giving you a Notice of Unsatisfactory

Performance.

The notice is due to the following reason(s):

Failure to begin operations within three (3) calendar days after notification by MDOT SHA (see *liquidated damages).

Failure to continue operations until completion of all designated work.

Failure to submit “not to exceed” estimate in time required by Contract.

Failure to sign-in and sign-out at the assigned location.

Failure to adhere/conform to the MDOT SHA Standard Specifications for Construction and Materials Book.

Failure to adhere to the drug-free environment policy, including, but not limited to, drug testing timelines.

Failure to adhere to MDOT SHA safety protocols.

Failure to adhere to proper personal conduct protocols while on MDOT SHA premises or MDOT SHA assigned job sites.

Engaging in actions that could endanger the public, MDOT SHA or hired equipment, and/or personnel.

Damages to equipment or facilities surfaces, fixtures, furnishings, or contents due to negligence of workers.

Failure to maintain adequate communication with MDOT SHA representatives.

Failure to maintain minimum required insurance coverages.

Failure to turn in all invoices for payment per the requirements outlined in the Contract documents.

Failure to make corrective action for noted deficiencies within required timeframe.

Other:

This Contract is not terminated at this time. The Contractor is notified to correct the noted deficiency within forty-eight

(48) working hours, except in the case of safety related violations, which must be corrected prior to the next assigned working day or twenty-four (24) hours, whichever is less. Any accumulation of three (3) notices of unsatisfactory performance in a six (6) month period may result in contract termination.

SIGNED: SIGNED:

MDOT SHA Representative Date Company Representative Date

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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A T T E N U A T O R T M A

2022 Standard Specifications for Construction and Materials

SECTION 104.23 - PROTECTION VEHICLE (PV)

104.23 DESCRIPTION

Furnish a PV as required.

The PV shall consist of a work vehicle with approved flashing lights as required by the standard TCP's and either:

(a) A truck-mounted attenuator (TMA) with support structure designed for mounting the system to the work vehicle, or

(b) A trailer truck-mounted attenuator (TTMA) designed for attaching the system to the work vehicle by a pintle hook.

Provide an arrow panel (arrow mode for multilane roadways and caution mode on two-lane, two way roadways) in accordance with 104.07.03. The arrow panel shall be integral to either the work vehicle or the TMA/TTMA.

No part of the TMA/TTMA shall be designed to intrude under the support vehicle during impact or require a safety clearance under the support vehicle that extends forward of the rear axle.

General. The ballast of the work vehicle shall meet the manufacturer's specification for the TMA/TTMA and be firmly secured to prevent movement during an impact.

All exposed steel on the attenuator shall be primed and painted yellow. The undercarriage and support frame may be primed and painted black. All welding shall be performed by or under the direct supervision of a certified welder.

The rear facing surface of the TMA/TTMA shall have an inverted "V" chevron pattern formed by alternating 4 in. wide black and yellow stripes as shown in

Standard No. MD 104.0l-19C. The sides of the TMA/TTMA shall have a border of

4 in. red and white reflective tape as shown on Slandard No. MD I 04.0 l- I8A.

The TMA/TTMA shall have a standard lighting system including brake lights, tail lights, turn signals, and ICC bar lights. All wiring shall be protected and adequately supported. The TTMA trailer shall conform to Maryland Motor Vehicle Law governing trailers.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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Impact Performance. TMA/TTMAs manufactured prior to January 1, 2005, shall have passed NCHRP Report 350 Tests 50 and 51 Level 3. TMA/TTMAs manufactured after

January 1, 2005, shall have passed NCHRP Report 350 Tests 50, 51, 52, and 53 Level 3.

Dimensions.

(a) Road clearance for the TMA/TTMA shall be 12 ± 1 in. or as specified by the manufacturer.

(b) Total weight of the TMA, exclusive of the work vehicle, shall not exceed 2100 lb unless it is trailer-mounted.

Durability. The manufacturer shall ensure that travel vibration, in either a vertical

(for TMA) or horizontal position, will not affect the performance of the work vehicle or the TMA/TTMA.

Certifications. Provide certification that the TMA/TTMA is in good working order, has not been damaged, conforms to the requirements of the manufacturer's specifications

(model number, roll ahead distance, truck weight, etc.), and includes the date of manufacture.

The manufacturer shall certify that moisture penetration will not impede the energy impact absorption properties or add significantly to the weight of the TMA/TTMA.

Tilting. An electrically powered tilt system shall be incorporated to facilitate the tilting of the TMA cartridge to a 90 degree position from horizontal. The unit shall have a locking device to secure the TMA system in the vertical position. The completed tilt system shall be factory assembled.

104.23.02 MATERIALS

The size of the work vehicle and the method of attachment shall be as specified in the

TMA/TTMA manufacturer's specifications, and as tested according to NCHRP Report

350 and/or MASH 2016 at Test Level 3. The gross vehicle weight rating (GVWR) of the work vehicle shall be a minimum of 14 000 lb, and any fuel tank or container of hazardous materials shall be at least 10 1/2 ft from the rear of the work vehicle.

104.23.03 CONSTRUCTION

Not applicable.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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104.23.04 MEASUREMENT AND PAYMENT

Protection Vehicle will be measured and paid for at the Contract price per unit day. A unit day will consist of any approved usage within a work shift, regardless of start time or whether the shift runs into another calendar day. Each protection vehicle will be paid for only once per unit day, regardless of how many times it may be relocated. When a protection vehicle is used for part of a day, it will be measured and paid for as a unit day.

When operations require continuous 24-hour use of a protection vehicle, the unit day will be measured as 24 hour periods from start to finish.

The payment will be full compensation for the complete protection vehicle, including the truck mounted attenuator/trailer truck mounted attenuator and arrow panel, licensed work vehicle operator, unless a separate pay item has been established for the Operator, relocating the protection vehicle, and for all material, labor, equipment, tools, and incidentals necessary to complete the work.

51LPUZ3002 - On-Call Roadside Litter Pickup US 50/I 595, MD 468, and MD 2 – MDOT SHA Annapolis Maintenance Shop

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MUST BE GREATER THAN 10'-6"

TO USE THE MPS 350

.Figure C. Fuel tanks should not be within·10'#6" Of rear of vehicle.

Note: The support vehicle must be ballasted to its desired weight (per local spec) prior to attaching the MPS 360. Failure to do so may result in the system being mounted too low to function properly.

See Figure D for all dimensions related to Step 3.

Extend to Rear or Vehicle

Vehicle Frame

36”

45 Mounting Channels Provided

Notes:

1. All field welds should conform to AWS D1.1.

2. Ballast truck to desired weight prior to mounting system to ensure that final height is correct.

Fuel Tank