RFQ 512989.pdf

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: 512989 Offers Due By: 11/13/2026 @ 5:00pm Offer Validity Period: 120 days NAICS Code: 333515 – Cutting Tool and Machine Tool Accessory

Manufacturing– 500 employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: HAIMER HSK-A100 Shrink Fit and Power Shrink Tool Holders with

Coolant Delivery Features (Cool Flash/Cool Jet) for Precision CNC Machining Application

Anticipated Subcontract Period of Performance: N/A ORNL Procurement Representative: Brooke Ellis (elliseb@ornl.gov)

Summary of Work/Description of Items:

See Attachment C-Bill of Materials

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 09/30/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09/ 30/2026)

Attachment C Bill of Materials RFQ512989- Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026) mailto:(elliseb@ornl.gov

Special Provisions:.

FAR 52.211-6 Brand Name or Equal shall apply

Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.

Final Acceptance Final acceptance of the system shall be based on testing of the product to the technical requirements of the specification after completion of installation at the Company’s site.

Important Dates:

Questions: Questions are due on 11/10/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00

PM EST on 11/13/2026.

Thank you, Brooke Ellis Procurement Officer Commercial Support, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: elliseb@ornl.gov mailto:elliseb@ornl.gov