Armory Sanitation Services - FA301626Q0114 - Solicitation RFQ.pdf

502 CONS/PKBA FA301626Q0114

JBSA Lackland, TX 78236 Armory Sanitation Services

Request for Quote

FA301626Q0114

Armory Sanitation Services

JBSA Lackland, San Antonio TX (Quote shall be effective 60 days after submission)

This is a combined synopsis/solicitation Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in the Federal Acquisition Regulation Overhaul (RFO) 12.201-1, Simplified Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a separate RFQ will not be issued. The solicitation number is FA301626Q0114 and is issued as an RFQ. This RFQ incorporates provisions and clauses in effect through the Revolutionary Federal Acquisition Regulation Overhaul (RFO) and Federal Acquisition Circular (FAC) 2025-06 and Revolutionary Defense Federal Acquisition Supplement (R-DFARS) change notice 11/10/2025. This requirement is being solicited as a 100% total set-aside for HUBZone Small Business concerns. The North American Industry Classification System (NAICS) Code is 562211 – Hazardous Waste Treatment and Disposal. The PSC is S222 – Housekeeping – Waste Treatment/Storage. The SBA size standard is $47M. This requirement is to mitigate lead buildup, carbon residue, and other hazardous containment in the armory at Building 950, 900 Patrol Rd, Chapman Annex 78227 located on Joint Base San Antonio (JBSA) Lackland (San Antonio), TX. This requirement will be performed in accordance with (IAW) the Performance Work Statement (PWS), Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement (Attachment 1).

Please respond to this RFQ by emailing your response to: Andrew Ng (Primary Contact Specialist) at andrew.ng.4@us.af.mil; and Belinda Tindal (Contracting Officer) at belinda.tindal.1@us.af.mil, no later than 1:00 p.m., Central Daylight Time (CDT) on Friday, 03 July 2026 (or sooner if possible) in order to be considered timely.

Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. It is the contractor’s responsibility to ensure quote is received by the Government. Please submit any questions by 1:00 p.m.

CDT on Tuesday, 23 June 2026.

(Please provide a quote for the line item(s) listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.)

Please provide the information below:

Company Name:_________________________ CAGE/SAM Unique Entity ID #:____________________

Payment Terms:_________________________ Delivery Date (Estimated):_________________________

Point of Contact (POC):_____________________ Telephone #:_________________________

E-Mail Address:____________________________ Tax ID#:____________________________

Warranty Information:________________________

Do you have the ability to invoice electronically (invoicing through WAWF)(Yes or No)? ______

Special Notes and Instructions:

1. NOTICE: This solicitation is being solicited as 100% total set-aside for HUBZone concerns. Only offers submitted by HUBZone concerns holding NAICS Code 562211 and size standard $47M will be accepted by the Government. Please see RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services below for instruction details.

2. BASIS FOR AWARD: 502 CONS/PKBA will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments may result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP). To be eligible for award, the offeror must have current Representations and Certifications is up-to-date and current in the System for Award Management located at https://www.sam.gov instead of requiring the offeror to complete these provisions and submit with quote.

3. BEST VALUE DETERMINATION: The Offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value.

Please see RFO 52.212-2 Evaluation – Commercial Items on for additional evaluation details.

4. INTERCHANGES: The Government intends to award a contract without interchanges with respective vendors/offerors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time.

Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. MANDATORY REGISTRATIONS: To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. NOTICE TO OFFEROR: The Government reserves the right to cancel this Request for Quotes (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

7. SITE VIST: A site visit is scheduled for Tuesday, 16 June 2026 at 10:00 a.m., CDT. All prospective offerors are highly encouraged to attend a site visit to be eligible for award consideration. The site visit will provide an opportunity to inspect the building layout and clarify any questions regarding the scope of work. Attendance is highly encouraged in order to provide an adequate estimate/quote and will be documented.

• To obtain an installation access pass to enter JBSA Lackland, TX, offerors must contact the Contract Specialist, Andrew Ng, andrew.ng.4@us.af.mil and provide the following information no later than 09 June 2026 COB.

o Company Name o Name(s) of personnel (limited to 2 individuals) who will attend, if applicable.

o Driver’s License Number or ID Number for each individual/company representative o Driver’s License State of issue for each individual/company representative o Date for Birth (DOB) for each individual/company representative

After submitting the above information no later than 09 June 2026 COB, the contractor will secure the temporary base pass from the Visitor's Center located at the Luke East Gate (Highway 90 and Military Drive), 2602 Luke Blvd., JBSA Lackland (San Antonio), TX 78236.

** Offerors are strongly advised to retrieve installation access base passes as early as possible on day of scheduled site visit. **

** Requests received AFTER 09 June 2026 COB will not be reviewed or considered. **

** Meet location will be provided to offerors at time of installation access request. **

** Installation access passes shall be returned to the Government representative upon completion of the scheduled site visit. **

8. SITE VISIT LOCATION: The site visit will be conducted at 900 Patrol Rd., Building 950, San Antonio, TX 78227

9. SITE MAINTENANCE: Work areas shall be maintained in a neat, clean and safe condition. All trash, debris and garbage which the contractor generates, shall be removed from the premises upon completion of work. Please review additional Section 6 - Site Maintenance of Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement (Attachment 1).

10. COMPLETION OF WORK: The Contractor shall ensure that work for this project is performed IAW the criteria described in Section 15 - Acceptance of the PWS and that all items/products in the description shall be fully operational at the completion of work for this project in Section 8 – Clean Up of the PWS in Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement (Attachment 1).

11. DELIVERY/ASSEMBLY: Delivery and acceptance will be performed IAW the Performance Work Statement (PWS) as listed in Section 4 – Delivery, Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement (Attachment 1).

12. PERFORMANCE: Requirements will be performed in IAW with the Performance Work Statement (PWS), Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement (Attachment 1).

The period of performance will be determined at the time of award.

13. ATTACHMENTS:

• Attachment 1 - Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement

• Attachment 2 - Armory Sanitizing Service - FA301626Q0114 - Bldg. Layout

• Attachment 3 – Armory Sanitizing Service - FA301626Q0114 - Clauses and Provisions

*End of Special Notes and Instructions*

(Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of interchanges.)

Supplies or Services and Prices/Cost Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

0001 INITIAL DEEP CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

FIRST BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

0004 AIR PURIFIERS SYSTEM

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

3 Each

0005 ANNUAL HEPA CARBON FILTER

REPLACEMENT

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

3 Each

1002 FIRST BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

1003 SECOND BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

1005 ANNUAL HEPA CARBON FILTER

REPLACEMENT

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

3 Each

2002 FIRST BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

2003 SECOND BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

2005 ANNUAL HEPA CARBON FILTER

REPLACEMENT

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

3 Each

3002 FIRST BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

3003 SECOND BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

3005 ANNUAL HEPA CARBON FILTER

REPLACEMENT

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

3 Each

4002 FIRST BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

4003 SECOND BI-ANNUAL CLEANING

Product Service Code: S222

Pricing Arrangement: Firm Fixed Price

1 Each

4005 ANNUAL HEPA CARBON FILTER

REPLACEMENT

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

3 Each

Description/Specifications/Statement of Work Requirements The 37th Training Support Squadron seeks remediation cleaning services to mitigate lead buildup, carbon residue, and other hazardous contaminants in the armory at Building 950.

Inspection and Acceptance Overall Contract Inspection/Acceptance Location

For All CLINS

For All CLINS Inspection and Acceptance Location

Both Destination Instructions: See Contract Terms and Conditions for Inspection and Acceptance criteria.

DoDAAC: F2MTRD

37 TRSS DOR AF BPN NO MILSBILLS OR SHIPPING 1220

TRUEMPER ST STE 128 JBSA LACKLAND, TX 78236-5568

United States

Place of Performance Location:

900 Patrol Rd.

Building 950 San Antonio, TX 78227

Mr. Timothy Donelson Telephone: 2106712164 Email: timothy.donelson.2@us.af.mil

Deliveries or Performance

Delivery and acceptance will be at Building 950 located at Joint Base San Antonio (JBSA) Lackland, TX.

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

For All CLINS Delivery Requested By Delivery Date 30 Sep 2026

Varies based on

CLINS

Ship To DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR AF BPN NO

MILSBILLS OR SHIPPING

1220 TRUEMPER ST STE

128 JBSA LACKLAND, TX

78236-5568 United States

Mr. Timothy Donelson Telephone: 2106712164 Email:

timothy.donelson.2@us.af.mil

FoB Details Contractor Destination

Contract Administration Data

Contract Clauses

Please see Attachment 3 – Armory Sanitizing Service - FA301626Q0114 - Clauses and Provisions for all contract clauses and provisions in addition to those shown below.

Addendum to RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

Submittal of Questions: Questions may be submitted in writing to the Contracting office. Please submit all relevant and related questions to Andrew Ng at andrew.ng.4@us.af.mil. The deadline for submitting questions will be Tuesday, 23 June 2026 at 1:00 PM Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/relevant questions to the requirement and follow up with vendors with all questions and answers.

Quote Requirements: Quote should be submitted by email to Andrew Ng at andrew.ng.4@us.af.mil and Belinda Tindal (Contracting Officer) at belinda.tindal.1@us.af.mil, no later than Friday, 03 July 2026 at 1:00 PM Central Daylight Time. Quotes must include unit and extended prices. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

This solicitation is being solicited as 100% total set-aside for HUBZone concerns. Only offers submitted by HUBZone concerns holding NAICS Code 562211 and size standard $47M will be accepted by the Government. All other quotes submitted by a contractor will not be considered for award.

To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

mailto:andrew.ng.4@us.af.mil mailto:andrew.ng.4@us.af.mil

(End of Addendum to 52.212-1)

Addendum to RFO 52.212-2 Evaluation – Commercial Items:

Basis for Award: The Government intends to award one Firm Fixed Price contract for this acquisition. Award will be made to technically acceptable Offerors who are deemed responsible in accordance with RFO 9.104-1 and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, and all other information required by this quote. Unless specifically identified in your quote, by submission of its quote, the Offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quote being determined ineligible for award. This contract will be awarded as Firm Fixed Price

(FFP).

Evaluation Process: The evaluation factor and process to be used is listed below.

Evaluation Factors: In evaluating quotes, the Government will select the quote that is most advantageous to the Government. To arrive at a decision, each quote will be assessed in accordance with the following evaluation factors for the award:

1. Technical Acceptability

2. Price

Evaluation Factor: As allowed by RFO 15.103-2, the Lowest Price Technically Acceptable (LPTA) approach shall be applied when it is in the Government’s best interest to award to the offeror that submits a technically acceptable proposal with the lowest evaluated price. The Government shall make a determination of technical acceptability, based upon meeting requirements outlined as listed on the Performance Work Statement and this solicitation. The following factors shall be used to evaluate offers:

a. Technical Acceptability – Technical capability will be determined based on contractor’s technical data as outlined within the specification details. The government’s evaluation team shall evaluate the technical data on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. Only those quotations determined to be technically capable of performing the required task will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

• Submit product descriptions for each item being quoted. The offeror shall submit products that match the specifications in Attachment 1, Armory Sanitizing Service - FA301626Q0114 - Performance Work Statement.

b. Price (Total) – The total price shall include the quoted price unit and extended prices to include discounts. The total price shall include discount terms and total Firm-Fixed Price to be eligible for consideration of award. All pricing will remain valid from the date of submission for 60 days. Price will be evaluated based on LPTA. If three (3) or more quotes are received, the government will evaluate the three (3) lowest priced quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest.

Options (if applicable): The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

Notice of Award: A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Quotes will be reviewed to ensure that all items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest. Quotations should contain the offeror’s best terms on a price and technical capability standpoint.

Interchanges. The government intends to award without interchanges, however, reserves the right to conduct interchanges if deemed in its best interest.

***Only the three (3) lowest quotes deemed technically acceptable will be considered for evaluation for award***

(End of Addendum to 52.212-2)

Addendum to 52.212-4 Terms and Conditions (NOV 2023)

Reference RFO 52.212-4, Paragraph (d) is hereby tailored as follows:

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

a) The contracting office may modify the contract unilaterally under the following circumstances:

1. To make administrative changes that do not affect the price, or substantive terms

2. To issue change order or direction; or

3. To make changes authorized by clauses other than a changes clause, including but not limited to the Property clause, Options Clause, or suspension of Work clauses.

(End of Addendum to 52.212-4)

5352.201-9101 Ombudsman (Jul 2013)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, <>. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and <<1> >to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as <<2>> applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

() Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

*** End of Armory Sanitation Services RFQ***