506454 Pre-Bid NDA.docx

NON-DISCLOSURE AGREEMENT

This is an Agreement between Bidder, identified below, and the City and County of Denver, acting by and through its Board of Water Commissioners (“Board”).

1. The Board is the owner of certain confidential and/or security-sensitive information relating to its water system and components thereof (“Confidential Information”), which the Board represents is not subject to public inspection under C.R.S. § 24-72-201 et. seq., and which the Board has taken and continues to take steps to protect as confidential and restricted.

2. The parties recognize that it may be necessary for the Board to provide information, including but not limited to Confidential Information, to Bidder for the purpose of preparing a bid or proposal for 506454 (“Contract”) and potentially for Bidder to perform the work required by the Contract. Bidder acknowledges that it may receive Confidential Information from a contractor working on behalf of the Board and that this Agreement also will apply to such Confidential Information.

3. 3.Confidential Information includes any drawings, studies, photographs and other information regarding Denver Water facility addresses as it pertains to the IT Room and Equipment Cleaning Services that the Board provides to Bidder before or during the term of the Contract, as well as any of the above items developed by Bidder for the Board during the term of the Contract. Any other information provided by either party shall be labeled as or identified as confidential in order to be protected under this Agreement.

4. The Board, in its sole discretion, may provide to Bidder the Confidential Information in the form of the Board’s choosing.

5. If the Board provides or Bidder requests the Confidential Information in a format requiring particular software, it is understood that Bidder will secure at its sole cost any and all necessary software licenses, authorizations or other intellectual property rights for the transfer and use of the Confidential Information.

6. As part of this Agreement, the Board may permit Bidder to visit one or more Board facilities according to a schedule to be determined by the Board. Bidder is prohibited from taking any pictures or video or making any electronic recordings of any kind during its visit(s) to the Board’s facilities without the prior approval of the Board’s site or area supervisor. Bidder acknowledges that it may learn information about and receive documentation about the Board’s facilities during the visit(s), and Bidder agrees that such information and documentation will be considered Confidential Information under this Agreement.

7. The Bidder is prohibited from making any copies, scans, or duplicates of the Confidential Information provided by the Board, and from taking any pictures, video, or making any electronic recordings of any kind during any meetings or presentations with the Board where Confidential Information is discussed, without prior approval of the Board’s representative, confirmed in writing. The Bidder is prohibited from sharing any Confidential Information with third parties, except as provided in this Agreement, without prior approval of the Board, confirmed in writing.

8. Bidder shall hold and use the Confidential Information only for the purposes of preparing a bid or proposal for the Contract, if Bidder so chooses, and for performing the work required by the Contract if selected as the successful bidder. Bidder shall limit disclosure of the Confidential Information to only its employees and subcontractors who have a need to know the Confidential Information. Bidder will not use or derive any direct or indirect benefit from any information provided by the Board, or from any part thereof, without the prior written consent of the Board; this prohibition will survive the termination of this Agreement. Bidder shall take reasonable steps to ensure that anyone to whom it provides the Confidential Information complies with the terms of this Agreement.

9. Each employee or subcontractor of Bidder identified as having a need to know the Confidential Information shall be required to execute an original of this Agreement and will be bound to uphold them to the extent applicable to the particular employee or subcontractor. Each employee or subcontractor executing this Agreement agrees not to use or derive any direct or indirect benefit from any information provided by the Board, or from any part thereof, without the prior written consent of the Board; this prohibition will survive the termination of this Agreement. Prior to the Meeting, Presentation, or distribution of the Confidential Information, the Bidder shall provide to the Board copies of all Agreement executed by Bidder’s employees and subcontractors, as well as a master list of the subcontractors, their respective functions, the reason for their need to know the Confidential Information, and a summary list of the Confidential Information to be provided to them.

10. Bidder is prohibited from making any copies, scans, or duplicates of the Confidential Information provided by the Board, and from taking any pictures, video, or making any electronic recordings of any kind during any meetings or presentations with the Board where Confidential Information is discussed without prior written consent of the Board. Bidder shall not disclose Confidential Information, except as provided in Section 17 of this Agreement, without prior written consent of the Board.

11. Bidder shall not be liable to the Board for disclosure of any information, including but not limited to Confidential Information, if the information:

a. Was in the public domain at the time it was disclosed, or

b. Becomes part of the public domain without breach of this Agreement, or

c. Is obtained by Bidder from a third party that is lawfully in possession of such information and is not in violation of any contractual or legal obligation to the Board or other third party with respect to such information, or

d. Is disclosed with the prior written approval of the Board, or

e. Was independently developed by Bidder, or

f. Is disclosed pursuant to the provisions of a court order or subpoena, provided that the Board has had an opportunity to object or intervene in the matter.

12. The provisions of this Agreement shall supersede the provisions of any inconsistent language that may be affixed to any information provided by the Board, and the inconsistent provisions of any such language shall be without any force or effect during the term of this Agreement.

13. Confidential Information and any other information or materials provided by the Board to Bidder shall be returned to the Board, or to the Board’s contractor that supplied the information, (1) at such time as it is no longer required for the purposes described in this Agreement or (2) upon request of the Board at any time. A form of the certification of deletion is attached as Appendix I.

14. If Bidder loses or makes unauthorized disclosure of any of the Board’s information protected by this Agreement, it shall notify the Board immediately and take all steps reasonable and necessary to retrieve the lost or improperly disclosed information.

15. The standard of care for protecting Board information provided to Bidder will be at least that degree of care Bidder uses to prevent disclosure, publication or dissemination of its own proprietary information, provided that degree of care is at least reasonable.

16. Bidder shall not be liable to the Board for the inadvertent or accidental disclosure of any of the Board’s information protected by this Agreement if such disclosure occurs despite the exercise of at least the same degree of care as Bidder normally takes to protect its own proprietary information, provided that degree of care is at least reasonable.

17. If Bidder receives a request by a third party, under the Colorado Open Records Act (C.R.S. § 24-72-201 et. seq.) or otherwise, to provide any information it has received pursuant to this Agreement, it shall treat all such information as confidential or otherwise protected from disclosure, unless it is permitted to be disclosed under this Agreement. In the event of such a request, Bidder shall notify the Board in writing as soon as reasonably possible.

18. In providing any information under this Agreement, the Board makes no warranty or representations, either express or implied, as to the information’s adequacy, sufficiency, or freedom from defect of any kind, including freedom from any patent infringement that may result from the use of such information, nor shall the Board incur any liability or obligation whatsoever by reason of providing such information.

19. This Agreement contains the entire agreement relative to the protection of information to be provided by the Board for the purposes described in this Agreement and supersedes all inconsistent prior or contemporaneous oral or written understandings and agreements regarding this issue. This Agreement shall not be modified or amended, except by an amendment executed by the Board and Bidder.

20. Nothing contained in this Agreement, by express grant, implication, estoppel or otherwise, shall create in Bidder any ownership, right, title, interest, or license in or to the documents, information, inventions, patents, technical data, computer software, or software documentation of the Board.

21. Notwithstanding that the Board may provide information for the purposes described in this Agreement, the Board does not waive any claim that the information it provides is privileged, proprietary, and/or confidential.

22. Nothing contained in this Agreement shall grant to Bidder the right to make commitments of any kind for or on behalf of the Board without the prior written consent of the Board.

23. Nothing contained in this Agreement shall be construed as restricting the Board’s right to restrain use or dissemination of the Board’s information in accordance with applicable federal, state, or local law or regulation, or at common law.

24. Nothing contained in this Agreement shall require Bidder to submit a bid or proposal to the Board for the Contract.

25. In the event the Board selects Bidder for the Contract, this Agreement shall remain in effect for the term of the Contract at a minimum and, additionally, for as long as the Bidder is in possession of the Board’s information that is protected by this Agreement. In the event the Board does not select Bidder for the Contract, this Agreement shall remain in effect for as long as the Bidder is in possession of the Board’s information that is protected by this Agreement.

26. This Agreement shall be governed and construed in accordance with the laws of the State of Colorado with venue for any legal action in the District Court for the City and County of Denver.

To be completed by Bidder:

Name of Bidder: __________________________________________ (Print name legibly)

By execution below, signer certifies that s/he is authorized to accept and bind Bidder to the terms of this Agreement.

By: ____________________________________ Date: _____________________

Title: ___________________________________

Each employee and/or subcontractor of Bidder identified as having a need to receive the Confidential Information shall execute an original of this Agreement. Bidder shall provide the executed originals to the Board.

To be completed by an employee of Bidder:

I, ___________________, an employee of Bidder, agree to the terms of (Print name legibly) this Agreement.

Signature: ________________________________ Date: ________________

To be completed by a subcontractor of Bidder:

I, ___________________, a subcontractor of Bidder, agree to the terms of (Print name legibly) this Agreement.

Signature: ________________________________ Date: ________________ By execution, signer certifies that s/he is authorized to accept and bind the subcontractor of Bidder to the terms of this Agreement.

Appendix I Form of Certification of Deletion

To be completed by an authorized representative of Bidder:

(Either (1) at such time as it is no longer required for the purposes of this Agreement or (2) upon request of the Board.)

I, [EMPLOYEE NAME], an employee of Bidder authorized to make such statements, hereby certify that on [DATE] [BIDDER] deleted all copies or extracts of Confidential Information, in whole or in part, currently in its possession in any electronic format.

Signature: ________________________________ Date: ________________ By execution, signer certifies that s/he is authorized to make such certification on behalf of Bidder.

Subscribed and sworn to before me this day of ___________, 20__.

Notary Public

Revised by OGC 4/21/2023 Page 1 of 4