50017-D2500003.pdf

MCNEESE STATE UNIVERSITY

LAKE CHARLES, LOUISIANA 70609

REQUEST FOR BID

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

DATE BID NUMBER

06/26/24 D2500003

PURCHASING CONTACT

Debet Hebert

FAX: (337) 475-5082

PHONE

337-475-5083

SEE STANDARD TERMS i CONDITIONS TO BIDDERS.

REQUEST NO . DEPARTMENT

R2500014 Maintenance

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR I.D. NO.

000010313

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE �/17/24 Bid due @ 2·00 � No. Quantity Description

Request for Sealed Bid (SB)

THIS BID MUST BE RETURNED IN A SEALED ENVELOPE/

PACKAGE. PLEASE WRITE THE BID NUMBER

ON THE ENVELOPE/PACKAGE. RETURN TO ONE OF THE

ADDRESSES LISTED BELOW.

Your sealed bid may be mailed or delivered by hand or courier service.

NOTE: FAX, EMAIL OR ANY OTHER ELECTRONIC

SUBMISSIONS ARE NOT ACCEPTABLE.

*The address for mailing (U.S. Postal Service):

McNeese State University, Purchasing Department Box 92415, Lake Charles, LA 70609

**The address for hand or courier service:

McNeese State University, Purchasing Department 150 Lawton Drive, Smith Hall Room 120 Lake Charles, LA 70609

Unit Unit Price

Bid must be signed below. I hereby certify that the above bid prices will remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery days ARO/TERMS Phone ( -)--

All bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCHASE ORDER

Signature

I TOTAL

Extension

20 pages total

REQUEST FOR BID

PURCHASING CONTACT

Debet Hebert

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 4 7 5-5087

FAX: (337) 475-5082

PHONE

337-475-5083

SEE STANDARD TERMS & CONDITIONS TO BIDDERS,

DATE BID NUMBER

06/26/24 D2500003

REQUEST NO. DEPARTMENT VENDOR I. D . NO.

R2500014 Maintenance 000010313

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR:

Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity Description Unit Unit Price Extension

Request for Sealed Bid (SB)

(Continued ... ) *Bidder is hereby advised that the U.S. Postal Service (USPS) does not make deliveries to the McNeese Purchasing Departments physical location. If delivering by USPS to the Box listed above, please allow sufficient time for the mail to then be transmitted to the McNeese Purchasing Department. The McNeese Purchasing Department must receive the sealed bid at its physical location by the date and time specified in this bid. Failure to meet the bid opening date and time shall result in rejection of the bid.

**Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to the McNeese Purchasing Departments physical location. The McNeese Purchasing Department is not responsible for any delays caused by the Bidders chosen means means of delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to

Bi<1 must De signe<1 be.I.ow. I ner&Dy certi:ty tnat the aoove bid prices will remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery days ARO/TERMS Phone ( -)-- ----- All bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCHASE ORDER

Signature

I TOTAL CON·.1: �• '"

REQUEST FOR BID

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

DATE BID NUMBER

06/26/24 D2500003

PURCHASING CONTACT

Debet Hebert

FAX: (337) 4 75-5082

PHONE

337-475-5083

SEE STANDARD TERMS & CONDITIONS TO BIDDERS,

REQUEST NO. DEPARTMENT

R2500014 Maintenance

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR I.D. NO.

000010313

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity Description l l

Request for Sealed Bid (SB)

(Continued ... ) meet the bid opening date and time shall result in rejection of the bid.

McNEESE STATE UNIVERSITY IS TAX EXEMPT.

SUCCESSFUL BIDDER MUST ACCEPT PURCHASE

ORDERS.

� ;OTE: DEADLINE FOR INQUIRIES IS AT THE END OF

��THE DAY JULY 10, 2024.

ENTER PRICING FOR SEMI-ANNUAL INSPECTION AND

PREVENTATIVE MAINTENANCE ON THE FOLLOWING

LINE ITEMS:

2 Generac - Natural Gas - lOOKW.

MODEL #QT10068GNSNA; SERIAL #4926655

Located at the Facilities Complex, 4406 Common St.

Lake Charles, LA.

2 Caterpillar - Diesel - 75KW.

Model D75P3.

Serial#: OLYOOOOOKNPF03062.

Unit

EA

EA

Unit Price

Bid must be signed below. I hereby certify that the above bid prices wil remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery ___ days ARO/TERMS ----- Phone ( ) All bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCHASE ORDER

Signature

I TOTAL

Extension

COL"I.L0

.LN '"'

REQUEST FOR BID

PURCHASING CONTACT

Debet Hebert

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

FAX: (337) 475-5082

PHONE

337-475-5083

SEE STANDARD TERMS i CONDITIONS TO BIDDERS.

DATE

06/26/24

REQUEST NO . DEPARTMENT

R2500014 Maintenance

BID NUMBER

D2500003

VENDOR I.D. NO.

000010313

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity Description Unit Unit Price Extension

Request for Sealed Bid (SB)

(Continued ... ) Located at University Police location #1 4314 Ryan Street Lake Charles, LA

2 Generac - Natural Gas - 80KW Model QT08054KNSNA; Serial #4925398 Located at University Police location #2 4497 Phillip Williams Dr.

Lake Charles, LA.

2 Caterpillar - Diesel - 300KW.

Model #S9L00883 Serial #C9-CAT.

Located at Holbrook Cafeteria 455 Joe Dumars Dr.

Lake Charles, LA.

2 MTU - Diesel - 900KW. Model

900PXC6DT

Serial#: 306245-1-1-0309

EA

EA

EA

Bid must be signed below. I hereby certify that tne ilDOVe .bid prices wil.. remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery days ARO/TERMS Phone ( -)--

All bids include prepaid delivery, F.0.8. to McNeese State University

THIS IS NOT A PURCHASE ORDER

I TOTAL

REQUEST FOR BID

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 4 75-5087

DATE

06/26/24

BID NUMBER

D2500003

PURCHASING CONTACT

Debet Hebert

FAX: (337) 475-5082

PHONE

337-475-5083

SEE STANDARD TERMS & CONDITIONS TO BIDDERS.

REQUEST NO. DEPARTMENT

R2500014 Maintenance

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR I.0. NO.

000010313

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity

Description

Request for Sealed Bid (SB)

(Continued ... ) Located at the Rec Complex 4150 Vernon Drive Lake Charles, LA

2 Generac - Natural Gas - 60KW Model 5538530100; Serial #2084371.

Located at Computer Lab/PBX 4350 Jefferson Davis Dr.

Lake Charles, LA

2 Generac - Natural Gas - 80KW Model SG0080JG189; Serial #8896203.

Located at KBYS Radio Station 4120 Ryan Street Lake Charles, LA

2 Generac - Natural Gas - 150KW.

Model OT15068GNSNA; Serial #4926659 Located at Smith Hall, 150 Lawton Dr. , Unit Unit Price

EA

EA

EA

Bid must be signed below. I hereJ:>y certify that the aoove bi<i prices wil remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery days ARO/TERMS ----- Phone ( -, All bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCHASE ORDER I TOTAL

Signature Date�--------rnlll'l'TNUED

REQUEST FOR BID

PURCHASING CONTACT

Debet Hebert

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

FAX: (337) 475-5082

PRONE

337-475-5083

SEE STANDARD TERMS & CONDITIONS TO BIDDERS.

DATE

06/26/24

REQUEST NO. DEPARTMENT

R2500014 Maintenance

BID NUMBER

D2500003

VENDOR I.D. NO.

000010313

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity Description Unit Unit Price Extension

Request for Sealed Bid (SB)

(Continued " . )

Lake Charles, LA

2 Generac - Natural Gas - 70KW Model QT07068GNSNA; Serial #5660547 Located at Credit Union/Property Control 4390 Ryan Street Lake Charles, LA

2 Generac - Natural Gas - 40KW Model 14883550110; Serial #2118121 Located at the Parking Garage Vernon Drive Lake Charles, LA

2 Generac - Diesel - 400KW Model SD400KG221250D; Serial #3000619070 Located at Chozen Hall 4435 Ryan Street Lake Charles, LA

EA

EA

EA

Bid must De signed below. I hereby certify tnat the aJ:>ove bid prices will remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery ___ days ARO/TERMS ----- Phone ( ) All bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCHASE ORDER

I TOTAL CON -·

REQUEST FOR BID

AN EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

DATE

06/26/24

BID NUMBER

D2500003

PURCHASING CONTAC'l'

Debet Hebert

FAX: (337) 475-5082

PHONE

337-475-5083

SEE STANDARD TERMS & CONDITIONS TO BIDDERS.

REQUEST NO. DEPARTMENT

R2500014 Maintenance

VENDOR MUST SIGN AND RETURN BID FORM TITLED "STANDARD TERMS & CONDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

VENDOR I.D. NO.

000010313

VENDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120, Lake Charles, LA 70605 or MSU Box 92415, Lake Charles LA 70609

RESPONSE DUE 07/17/24 Bid due@ 2:00 PM

No. Quantity

Description

Request for Sealed Bid (SB)

2 Caterpillar - Deisel - 480KW Model Gen Mod 400; Serial #CATOOC13J3200245 Located at Legacy Center 700 E. McNeese Street Lake Charles, LA

Unit Unit Price

EA

Bid must be signed below. I hereJ:>y certify that the above bid prices wil remain in effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid is dependent on the following information:

Delivery days ARO/TERMS ----- Phone ( -)-- All bids incl-u�d -e _ p_r_e_p_a _i�d-de- l�i�v-e_r _y_, F.O.B. to McNease State University

THIS IS NOT A PURCHASE ORDER

Signature

I TOTAL

STANDARD TERMS & CONDITIONS TO BIDDERS

FAX #337-475-5082

PROPOSALS: The proposal must be received by the Purchasing Department, McNeese State University, befor! the time set for receiving bids. Bids received after t.he time set will not be considered. Bidder shall assume full responsibility for timely delivery at location designated for receipt of bids. Prices must be clear and be written in ink or typewritten, and the 1TB AND Terms & Conditions must be signed in ink. Be sure bid number and due date are clearly shown on outside of package or envelope. Please see return address on the face of the bid forn1.

STANDARDS OF QUALITY AND ANY AL TERNA TE: Any product or service bid shall corform to all applicable Federal ans State Laws and Regulations and the specifications contained in the solicitation . Unless otherwise specified in the solicitation, any m anufacturer's name, trade name, brand name, or catalog number used in the specification is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition.

Bidder must specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the solicitation.

When a Pre-Bid Conference is scheduled, no alternative will be considered unless the above conditions are complied with and the "Request for Approval of Alternate" form is completed and returned. This forn1 will be attached when applicable. Q!!!Y alternates which are approved and acknowledged by addendum following the Pre-Bid Conference will be considered for award at the bid opening. DO NOT SUBMIT BIDS ON UNAPPROVED AL TERNA TES.

The burden of proof of the merit of the proposed substitute is upon the proposer. The Purchasing Director's decision of approval or rejection of a proposed substitute shall be final.

SAMPLES/DESCRIPTIVE LITERATURE: The envelope/package containing samples and/or descriptive literature submitted by mail for consideration at the Pre-Bid Conference must be labeled in accordance with the instructions given on the "Request for Approval of Alternate" form.

When requested, samples submitted will be returned at bidder's risk and expense provided they have not been made useless through tests.

PRICES: Unless otherwise specified by McNeese in the solicitation, bid prices must be complete, including transportation prepaid by bidder to destination and firm for acceptance for a minimum of30 days. If accepted, prices must be firm for the contractual period. Bids other than F.O.B. destination may be rejected. Prices should be quoted in the unit (each, box, case, etc.) as specified in the solicitation.

BID OPENING: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after bid opening. Information pertaining to completed files may be secured by visiting McNeesc during normal working hours. Written bid tabulations will not be furnished.

AW ARD OF BIDS: McNeese State University reserves the right to award items separately, grouped, or on an all-or-none basis, and to reject any or all bids and waive any informalities incident thereto.

DELIVERY FAILURE: If the vendor fails to make delivery within the time specified on bid documents or within a reasonable time ifno delivery time is specified McNcese reserves the right to cancel the item and to purchase it elsewhere. Any increase in price and/or cost of handling will be charged to the vendor making the original unsatisfactory delivery. Consistent unsatisfactory deliveries will be considered just cause for deleting a vendor from bid lists.

TERMINATION OF THIS AGREEMENT FOR CAUSE/CONVENIENCE: McNeese may terminate this agreement for cause based upon the failure of Contractor to comply with the terms and/or conditions of the Agreement, or failure to fulfill its performance obligations pursuant to this agreement, provided that McNeese shall give the Contractor written notice specifying the Contractor's failure. If within thirty (30) days after receipt of such notice, the Contractor shall not have corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such correction, then McNeese may, at its option, place the Contractor in default and the Agreement shall terminate on the date specified in such notice.

The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure ofMcNeese to comply with the terms and conditions of this agreement, provided the Contractor shall give McNeese written notice specifying McNeese's failure and a reasonable opportunity for McNeese to cure the defect.

McNeese may terminate the Contract at any time by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an effective date.

SOLICITATIONS FOR (MOST) GOODS, NOT SERVICES, INCLUDE THE LOUISIANA PRODUCT PREFERENCE AS STATED BELOW:

IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39: 1604, A PREFERENCE MAY BE ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF EQUAL QUALITY.

PREFERENCES SHALL NOT APPLY TO SERVICE CONTRACTS.

Do you claim this Preference? YES ___ _

Specify Line Number(s):

NO __ _

Specify location within Louisiana where this product is manufactured, produced, grown or assembled:

---:--,---------------------------------N.QIE)· Tfmare space is required include an se.parate sheet.)

Do you have a Louisiana business workforce? YES ___ _ NO __ _

Ifso, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana residents? YES ____ NO ___ _

IN ACCORDANCE WITH L.R.S. 39:1594 (ACT 121), THE PERSON SIGNING THE BID MUST BE:

1. A current corporate officer, partnership member or other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or

2. An individual authorized to bind the vendor as reflected by a corporate resolution. certificate or affidavit; or

3. Other documents indicating authority which are acceptable to the public entity.

By signing and returning this document (along with bid), you are certifying compliance with all Terms and Conditions set forth.

Signature & Company Name Date

McNEESE STATE UNIVERSITY

PREVENTATIVE MAINTENANCE OF

EMERGENCY GENERATOR POWER SYSTEMS

SPECIFICATIONS FOR BID D2500003

DUE DATE: JULY 17, 2024

DEADLINE FOR INQUIRIES: JULY 10, 2024

Request for Bid for annual contract to provide scheduled preventative maintenance for all diesel and natural gas powered Emergency Generator Power Systems and associated equipment on the McNeese State University campus in Lake Charles, Louisiana for a twelve (12) month period beginning upon award of bid in July 2024.

At the option of McNeese State University and acceptance by the contractor, this contract may be extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions. Contract not to exceed thirty-six (36) months.

The continuation of this contract is contingent upon the appropriation of funds by the Legislature to fulfill the requirements of the contract. If the Legislature fails to appropriate sufficient monies to provide for continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the appropriation Act or Title 39 of the Louisiana revised statutes of 1950 to prevent the total appropriation for the year from exceeding revenue for that year, or for any other lawful purpose, and the effort of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds have not been appropriated.

Please print all attachments to ensure all documents related to the "Request For Bid" are reviewed prior to bidding.

NOTE: Refer to Special Instructions, Instructions to Bidders, and Standard Terms and Conditions herein for additional instructions .

PAYMENT: Payment will be made net-30 days with a University check upon receipt of an invoice. Invoices must be received by McNeese Accounts Payable in the contract year the work was done. Invoices are to be mailed to Box 92935, Lake Charles, LA 70609 or emailed to accountspayable@mcneese.edu in a timely manner .

SPECIAL INSTRUCTIONS:

Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond two digits will be rounded off to the nearest second digit.

Bid in correct unit of measure shown to be considered for award. Quote submitted in any other unit of measure may not be considered.

In the event the University acquires or removes a generator, the right is reserved by McNeese State University to increase or decrease the amount of services at the same price per unit as indicated on the contract.

Prior to exercising the University's option to extend the contract, the University will determine if an extension is in the best interest of the University, taking into consideration current market trends, cost factors, price comparison with similar service in other States and various other factors as determined by the McNeese's Procurement Director.

INSURANCE: Insurance shall be carried by the contractor and a certificate of insurance shall be furnished within ten (10) days after notification. The limits of such insurance shall follow the attached requirements and shall be from a company licensed to do business in the State of Louisiana (see attached insurance requirements).

LICENSING: Contractor shall be licensed to perform the specified services in the City of Lake Charles, the Parish of Calcasieu and the State of Louisiana. A copy of each license may be required prior to award.

Please provide Contractor's License No.--------------

SUPPLEMENTAL SERVICES: Contractor, during regular working hours, will perform all scheduled services included in this bid. Additional service upon request and proper authorization by McNeese State University Facilities Maintenance Manager will be invoiced by the Contractor at the Contractor's prevailing billing rate as listed below. Billing rate must remain in effect for the life of the contract. Billing rates WILL NOT be considered as part of the evaluation for award. All travel related expenses must be included.

Straight Time------------ per hour (normal working hours)

Time & One-Half ___________ per hour (over-time hours)

NOTE: The working hour rate is defined as the number of hours on site needed to complete the requested task. Working hours should not be confused with man-hours. McNeese will not be responsible for fuel surcharges or travel time to and from the job site.

Access to campus shall be coordinated with McNeese State University Facilities Office and/or University Police Department .

SCOPE OF WORK

Contractor is to perform all scheduled services for the Emergency Generator Power Systems installed throughout McNeese State University located in Lake Charles, Louisiana. Services shall include, for each generator noted on the "REQUEST FOR BID", semi-annual inspection and preventative maintenance services according to manufacturer's guidelines per generator.

Emergency services are to be available and provided, as needed by McNeese, on a twenty-four

(24) hours, seven (7) days a week basis.

MAINTENANCE SCHEDULE

All semi-annual inspections and preventative maintenance shall be performed twice each year as scheduled by McNeese State University Maintenance Manager or their designee. There shall not be an interruption to electrical supply to buildings associated with each generator unit. All costs associated with preventative maintenance shall be included in this contract.

Semi-annual inspections, maintenance, and preventative maintenance shall be scheduled by McNeese's Maintenance Manager and must be performed during regular business hours, Monday through Thursday, 7:30 AM- 5:00 PM and Friday, 7:30 AM- 11 :30 AM.

Contractor shall contact McNeese's Maintenance Manager at (337)475-5885 or (337)309-2811 or (337)475-5891 at least twenty-four (24) hours in advance of arrival. Upon arrival, the Contractor and/or service technician(s) shall report to the Facilities and Maintenance office at 4406 Common Street, Lake Charles, Louisiana, to notify McNeese of their arrival. Service cannot begin until the Contractor has notified Building Maintenance of arrival, which generator(s) will be serviced during the call, and obtain authorization. Upon completion of the day, the Contractor and/or the technician(s) are to return to the Facilities and Maintenance location and submit the report summarizing the work completed that day. The Contractor and/or technician must sign in and out on each day of service.

SEMI-ANNUAL INSPECTIONS

REQUIREMENTS

I. Batteries

a. Check

AND

1. Cable and connections

PREVENTATIVE

11. Specific gravity and electrolyte levels

111. Battery voltage 1v. For proper operation

v. Replace if needed with new equivalent batteries.

II. Fuel System

MAINTENANCE

a. Inspect and adjust entire fuel system with filter changes as needed. All fuel filters and sediment bowls are to be cleaned or replaced as needed. Cost of fuel filters are to be covered under this contract. Check for leaks and the proper operation of the day tank and transfer pumps, repair as needed.

b. Drain water and sediment from the day tank if needed

c. Check the condition of the flex fuel lines, replace as needed.

III. Cooling System

a. Clean the radiator core for proper air flow and repair as needed

b. Check and replace as needed:

1. Coolant inhibitor strength

11. Coolant level

111. Radiator cap and seal

c. Check for corrosion and leaks or degradation of coolant, repair and/or add coolant as needed by flushing coolant and replace with proper coolant mixture with inhibitors, per manufacturer guidelines. Cost to be included in this contract.

d. After coolant is replaced, warm-up system and check for proper coolant inhibitor strength and proper antifreeze protection

e. Check the condition of all coolant hoses and clamps, replace as needed IV. Transfer Switches and Generator Bearings

a. Check all transfer switches with an infrared light for heat expansion of terminals

b. Lubricate all transfer switches and generator bearings if needed.

V. Terminal Strip Connections

a. Tighten and/or repair all

VI. Control Panel Relays and Connections

a. Tighten and/or repair all

VII. Governor Linkage

a. Check for proper operation

b. Adjust and/or tighten as needed

VIII. Doors and Cabinet Latches

a. Oil and check for proper operation

IX. Check the following and repair as needed

a. Lube oil level, add fluid as necessary

b. Fan belt(s), adjust tension and/or replace

c. Exhaust system, including flex couplings and rain flashing

d. Air cleaner elements including cleaner seals and indicators

e. Water jacket heater and heater control circuit

f. Generator air gap and the generator leads insulation

g. Collector rings and brushes

h. Nus and bolts for excess noise and vibration, tighten as necessary

1. Crank termination time, cranking voltage drop, and engine instruments

J. Remote fan motors and pumps

k. Louver operation

1. Safety shut-down voltage drop across the automatic transfer switch contacts

X. Tests and Reports:

a. Contract to collect samples of the following and send to an independent testing lab for analysis per the manufacturer's requirements.

1. Crankcase oil

11. Fuel

111. Radiator coolant

b. Report of the analysis should be submitted to the Facility Maintenance Manager within seven (7) days of sampling. Contractor must contact the Facility Maintenance Manager if additional time is needed for the report to be processed.

c. Load Bank Test to be conducted once a year . Test to be performed at full capacity without interruptions to normal building service.

d. Load bank test to be scheduled by Facilities Maintenance Manager in July of every year and must be performed during inspection and preventative maintenance.

1. Load bank test performed for a total of 120 minutes in the following manner

2. Bring to 25% of rated load and hold for 15 minutes.

3. Bring to 50% of rated load and hold for 15 minutes.

4. Bring to 75% or rated load and hold for 15 minutes.

5. Bring to 100% rated load and hold for 15 minutes.

6. Reverse procedure to end test.

7. Provide complete documentation of load test to Facilities Maintenance Office

e. Provide University with electronically generated report of results of entire inspection process. Include recommendation for any additional parts and/or repairs which may be required and is beyond the scope of this maintenance contract.

f. All generator technicians must be trained and experienced to work on all brands of generators present on campus. Contractor must have all equipment necessary to

EMERGENCY SERVICES

Emergency services shall be provided by the Contractor on an as needed basis, twenty-four (24) hours a day, seven (7) days a week for parts and labor for all generators noted herein. Emergency callout response times shall not exceed twenty-four (24) hours unless approved by McNeese Facility Maintenance Manager or their designee. If approval is given, the Contractor must respond at the date and time provided by the McNeese approver.

A contact number shall be provided to McNeese Facilities Maintenance Manager for after hours and weekend emergency callouts.

In the event of an emergency callout, the Contractor shall supply McNeese Building Maintenance with a report that states the date and time of arrival and departure from the premises, the technicians name, the name of the McNeese representative that made the request, the generator that was worked on, the symptoms that caused the callout, what actions were taken to remedy the situation.

REPAIR PARTS AND MATERIALS

Contractor shall furnish all materials, parts and labor necessary to replace and/or repair the generators noted within this specification. All parts shall be original equipment manufacturer (OEM) parts whenever possible; aftermarket products/parts will be accepted only if OEM is not available. Contractor is responsible for the proper disposal of all used materials and/or parts, including but not limited to fluids, oils, etc.

Contractor shall have access to major repair parts within twenty-four (24) hours. If additional time is needed, excess time should not exceed thirty-six (36) hours. McNeese Building Maintenance Manage must be notified of any delays in repairs due to the inability to locate supplies.

INSTRUCTIONS TO BIDDERS

READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

1. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK ANY CORRECTIONS, ERASURES OR

OTHER FORMS OF AL TERA TION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

2. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS

OTHERWISE PROVIDED. BIDS CONTAINING "PAYMENT IN ADVANCE" OR "C.0.D"

REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS

AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS

LATER.

3. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE ST A TE OF

LOUISIANA INCLUDING BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING

RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND

CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN

THIS SOLICITATION.

4. IMPORTANT: BY SIGNING THE BID THE BIDDER CERTIFIES COMPLIANCE WITH ALL

INSTRUCTIONS TO BIDDERS, STANDARD TERMS AND CONDITIONS AND SPECIFICATIONS,

AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS

BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE VENDOR.

ALL BID INFORMATION SHALL BE IN INK OR TYPEWRITTEN.

5. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT debet@mcneese.edu.

DEADLINE FOR INQUIRIES IS AT THE END OF THE DAY JULY 1 O, 2024.

6. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION, IF

APPLICABLE.

7. BID FORMS:

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN

ACCORDANCE WITH, THE FORMS PROVIDED AND PROPERLY SIGNED. BIDS SUBMITTED IN

THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID NOT SUBMITTED ON McNEESE'S STANDARD FORMS.

BIDS MUST BE RECEIVED AT THE ADDRESS AS SPECIFIED IN THE SOLICITATION, PRIOR TO

TIME AND DATE INDICATED IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT

INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED

PROVIDED THE BID FORM AND FAXED AL TERA TION HA VE BEEN RECEIVED AND TIME-

ST AMPED BEFORE THE BID OPENING. ENTIRE BID SHOULD BE SUBMITTED.

8. DESCRIPTIVE INFORMATION

BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID

INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA)

SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE QUALITY, SUITABILITY, AND

COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAIL URE TO SUBMIT

DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A

MANUFACTURER'S PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE

VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT FULLY COMPLY WITH

SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD ST A TE

IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM

WILL NOT RELIEVE THE SUCCESFUL BIDDER(S) FROM SUPPL YING THE ACTUAL PRODUCTS

REQUESTED.

9. RECEIPT OF BIDS

NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT A WARD WILL BE

GIVEN DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE

WITH LA R.S. 44.1. INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY

VISITING McNEESE STATE UNIVERSITY DURING NORMAL BUSINESS HOURS.

10. PRICES

UNLESS OTHERWISE SPECIFIED BY McNEESE IN THE SOLICITATION, BID PRICES MUST BE

COMPLETE, INCLUDING TRAVEL RELATED EXPENSES, SHIPPING, TRANSPORTATION PREPAID

BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. IF

ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN

F.O.B. DESTINATION MAY BE REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH,

BOX, CASE, ETC.) AS SPECIFIED IN THE SOLICITATION.

11. DELIVERIES

BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT

SPECIFIED IN THE SOLICITATION.

12. TAXES

VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE.

STATE AGENCIES ARE EXEMPT FROM ALL STATE AND LOCAL SALES AND USE

TAXES.

13. NEW PRODUCTS

UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE

MUST BE NEW, NEVER PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING.

NO REMANUFACTURED, DEMONSTRATOR, USED OR IRREGULAR PRODUCT WILL BE

CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE

MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN

THE SOLICITATION.

14. CONTRACT RENEWALS

UPON AGREEMENT OF McNEESE AND THE CONTRACTOR, A TERM CONTRACT MAY BE

EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND

CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS.

15. CONTRACT CANCELLATION

McNEESE HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE

FOLLOWING REASONS:

(A) MISREPRESENTATION BY THE CONTRACTOR;

(B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL MEANS OF

OBTAINING ANY CONTRACT WITH McNEESE STATE UNIVERSITY;

(C) CONFLICT OF CONTRACT PROVISIONS WITH CONSTITUTIONAL OR STATUTORY

PROVISIONS OF ST ATE OR FEDERAL LAW;

(D) ABUSIVE OR BELLIGERENT CONDUCT BY CONTRACTOR TOWARDS AN EMPLOYEE OR

AGENT OF McNEESE;

(E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE PROCUREMENT CODE (LA R.S.

39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS;

(F) ANY LISTED REASON FOR DEBARMENT UNDER LA R.S. 39: 1672.

McNEESE MAY TERMINATE THE CONTRACT FOR CONVENIENCE AT ANY TIME (1) BY GIVING

THIRTY (30) DAYS WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION: OR (2)

BY NEGOTIATING WITH THE CONTRACTOR AN EFFECTIVE DATE. McNEESE SHALL PAY

CONTRACTOR FOR, IF APPLICABLE:

(A) DELIVERABLES IN PROGRESS;

(B) THE PERCENT AGE THAT HAS BEEN COMPLETED SA TISF ACTORIL Y;

(C) FOR TRANSACTION-BASED SERVICES UP TO THE DATE OF TERMINATION, TO THE

EXTENT WORK HAS BEEN PERFORMED SA TISF ACTORIL Y.

McNEESE HAS THE RIGHT TO TERMINATE THE CONTRACT FOR CAUSE BY GIVING THIRTY

(30) DAYS WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION FOR ANY OF THE

FOLLOWING NON-EXCLUSIVE REASONS:

(A) FAIL URE TO DELIVER WITHIN THE TIME SPECIFIED IN THE CONTRACT;

(B) FAILURE OF THE PRODUCT OR SERVICE TO MEET SPECIFICATIONS, CONFORM TO

SAMPLE QUALITY OR TO BE DELIVERED IN GOOD CONDITION;

(C) ANY OTHER BREACH OF CONTRACT.

16. DEFAULT OF CONTRACTOR

FAILURE TO DELIVER WITHIN THE TIME SPECIFIED OR TO PROVIDE THE SERVICES AS

SPECIFIED IN THE BID WILL CONSTITUTE A DEFAULT AND MAY CAUSE CANCELLATION OF

THE CONTRACT. WHERE McNEESE HAS DETERMINED THE CONTRACTOR TO BE IN DEFAULT, McNEESE RESERVES THE RIGHT TO PURCHASE ANY OR ALL PRODUCTS OR SERVICES

COVERED BY THE CONTRACT ON THE OPEN MARKET AND TO CHARGE THE CONTRACTOR

WITH COST IN EXCESS OF THE CONTRACT PRICE. UNTIL SUCH ASSESSED CHARGES HA VE

BEEN PAID, NO SUBSEQUENT BID FROM THE DEF AUL TING CONTRACTOR WILL BE

CONSIDERED.

17. ORDER OF PRIORITY

IN THE EVENT THERE IS A CONFLICT BETWEEN THE INSTRUCTIONS TO

BIDDERS OR STANDARD TERMS AND CONDITIONS, OR THE SPECIAL TERMS

AND CONDITIONS, THE SPECIAL TERMS AND CONDITIONS SHALL GOVERN.

18. APPLICABLE LAW

ALL CONTRACTS SHALL BE CONSTRUED IN ACCORDANCE WITH

AND GOVERNED BY THE LAWS OF THE STATE OF LOUISIANA.

19. COMPLIANCE WITH CIVIL RIGHTS LAWS

BY SUBMITTING AND SIGNING THIS BID, BIDDER AGREES TO ABIDE BY THE REQUIREMENTS

OF THE FOLLOWING AS APPLICABLE:

TITLE VI AND VII OF THE CIVIL RIGHTS ACT OF 1964, AS AMENDED BY THE EQUAL

EMPLOYMENT OPPORTUNITY ACT OF 1972, FEDERAL EXECUTIVE ORDER 11246, FEDERAL

REHABILITATION ACT OF 1973, AS AMENDED, THE VIETNAM ERA VETERAN'S READJUSMENT

ASSISTANCE ACT OF 1974, TITLE IX OF THE EDUCATION AMENDMENTS OF 1972, THE AGE

DISCRIMINATION ACT OF 1975, AND BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF

THE AMERICANS WITH DISABILITIES ACT OF 1990. BIDDER AGREES NOT TO DISCRIMINATE

IN ITS EMPLOYMENT PRACTICES, AND WILL RENDER SERVICES UNDER ANY CONTRACT

ENTERED INTO AS A RESULT OF THIS SOLICITATION WITHOUT REGARD TO RACE, COLOR,

RELIGION, SEX, SEXUAL ORIENTATION, NATIONAL ORIGIN, VETERAN STATUS, POLITICAL

AFFILIATION, DISABILITY, OR AGE IN ANY MATTER RELATING TO EMPLOYMENT.

ANY ACT OF DISCRIMINATION COMMITTED BY BIDDER, OR F AILURE TO COMPLY WITH

THESE STATUTORY OBLIGATIONS WHEN APPLICABLE, SHALL BE GROUNDS FOR

TERMINATION OF ANY CONTRACT ENTERED INTO AS A RESULT OF THIS SOLICITATION.

20. ADA ACCESSIBILITY REQUIREMENTS

IF APPLICABLE, THE CONTRACTOR WARRANTS IT WILL COMPLY WITH FEDERAL AND ST ATE

DISABILITIES LAWS AND REGULATIONS AND ALSO WARRANTS THAT THE PRODUCTS AND

SERVICES PROVIDED CONFORM TO THE APPLICABLE ACCESSIBILITY REQUIREMENTS OF

WCAG 2.1 LEVEL AA OR THE MOST CURRENT VERSION (THE "ACCESSIBIL TY ST AND ARDS"),

SECTION 508 OF THE REHABILITATION ACT OF 1973, AND THE AMERICANS WITH

DISABILITIES ACT. THE CONTRACTOR AGREES TO PROMPTLY RESPOND TO AND RESOLVE

ANY COMPLAINT REGARDING ACCESSIBILITY OF ITS PRODUCTS AND SERVICES. IF AT ANY

TIME, PRODUCTS AND SERVICES PROVIDED UNDER THIS CONTRACT DO NOT FULLY

CONFORM TO THE ACCESSIBILITY ST AND ARDS, CONTRACTOR SHALL IMMEDIATELY DVISE

THE STA TE OF LOUISIANA OFFICE OF STA TE PROCUREMENT (THE "STA TE") IN WRITING OF

THE NONCONFORMANCE AND SHALL PROVIDE THE STATE A PLAN TO ACHIEVE

CONFORMANCE TO THE ACCESSIBILITY STANDARDS, INCLUDING BUT NOT LIMITED TO, AN

INTENDED TIMELINE FOR CONFORMANCE. CONTRACTOR FURTHER AGREES TO INDEMNIFY

AND HOLD HARMLESS THE STA TE FROM ANY CLAIMS OR DAMAGES ARISING OUT OF ITS

FAIL URE TO COMPLY WITH THE REQUIREMENTS OF THIS PARA GRAPH. FAIL URE TO

COMPLY WITH THESE REQUIREMENTS SHALL CONSTITUTE A MATERIAL BREACH OF THIS

CONTRACT AND MAY BE GROUNDS FOR TERMINATION OF THIS CONTRACT BY McNEESE

ST A TE UNIVERSITY.

21. INDEMNITY

CONTRACTOR AGREES, UPON RECEIPT OF WRITTEN NOTICE OF A CLAIM OR ACTION, TO

DEFEND THE CLAIM OR ACTION, OR TAKE OTHER APPROPRIATE MEASURE, TO INDEMNIFY,

AND HOLD HARMLESS, THE STATE, ITS OFFICERS, ITS AGENTS AND ITS EMPLOYEES FROM

AND AGAINST ALL CLAIMS AND ACTIONS FOR BODILY INJURY, DEA TH OR PROPERTY

DAMAGES CAUSED BY THE FAULT OF THE CONTRACTOR, ITS OFFICERS, ITS AGENTS, OR ITS

EMPLOYEES. CONTRACTOR IS OBLIGATED TO INDEMNIFY ONLY TO THE EXTENT OF THE

FAULT OF THE CONTRACTOR, ITS OFFICERS, ITS AGENTS, OR ITS EMPLOYEES. HOWEVER,

THE CONTRACTOR SHALL HAVE NO OBLIGATION AS SET FORTH ABOVE WITH RESPECT TO

ANY CLAIM OR ACTION FROM BODILY INJURY, DEATH OR PROPERTY DAMAGES ARISING

OUT OF THE FAULT OF THE STATE, ITS OFFICERS, ITS AGENTS OR ITS EMPLOYEES.

22. IN ACCORDANCE WITH THE PROVISIONS OF R.S. 39: 2192, IN AWARDING CONTRACTS

AFTER AUGUST 15, 2010, ANY PUBLIC ENTITY IS AUTHORIZED TO REJECT A PROPOSAL OR

BID FROM, OR NOT AW ARD THE CONTRACT TO, A BUSINESS IN WHICH ANY INDIVIDUAL

WITH AN OWNERSHIP INTEREST OF FIVE PERCENT OR MORE, HAS BEEN CONVICTED OF, OR

HAS ENTERED A PLEA OF GUILTY OR NOLO CONTENDERE TO ANY STATE FELONY OR

EQUIVALENT FEDERAL FELONY CRIME COMMITTED IN THE SOLICITATION OR EXECUTION

OF A CONTRACT OR BID AW ARD ED UNDER THE LAWS GOVERNING PUBLIC CONTRACTS

UNDER THE PROVISIONS OF CHAPTER 10 OF TITLE 38 OF THE LOUISIANA REVISED STATUTES

OF 1950, OR THE LOUISIANA PROCUREMENT CODE UNDER THE PROVISIONS OF CHAPTER 17

OF TITLE 39.

23. FEDERAL CLAUSES, IF APPLICABLE

ANTI-KICKBACK CLAUSE

THE CONTRACTOR HEREBY AGREES TO ADHERE TO THE MANDA TE DICTATED BY THE

COPELAND "ANTI-KICKBACK" ACT WHICH PROVIDES THAT EACH CONTRACTOR OR

SUBGRANTEE SHALL BE PROHIBITED FROM INDUCING, BY ANY MEANS, ANY PERSON

EMPLOYED IN THE COMPLETION OF WORK, TO GIVE UP ANY PART OF THE COMPENSATION

TO WHICH HE IS OTHERWISE ENTITLED.

CLEAN AIR ACT

THE CONTRACTOR HEREBY AGREES TO ADHERE TO THE PROVISIONS WHICH REQUIRE

COMPLIANCE WITH ALL APPLICABLE STANDARDS, ORDERS OR REQUIREMENTS ISSUED

UNDER SECTION 306 OF THE CLEAN AIR ACT WHICH PROHIBITS THE USE UNDER NON

EXEMPT CONTRACTS, GRANTS OR LOANS OF FACILITIES INCLUDED ON THE EPA LIST OF

VIOLATING FACILITIES.

ENERGY POLICY AND CONSERVATION ACT

THE CONTRACTOR HEREBY RECOGNIZES THE MANDATORY STANDARDS AND POLICIES

RELATING TO ENERGY EFFICIENCY WHICH ARE CONTAINED IN THE STATE ENERGY

CONSERVATION PLAN ISSUED IN COMPLIANCE WITH THE ENERGY POLICY AND

CONSERVATION ACT (P.L. 94-163).

CLEAN WATER ACT

THE CONTRACTOR HEREBY AGREES TO ADHERE TO THE PROVISIONS WHICH REQUIRE

COMPLIANCE WITH ALL APPLICABLE STANDARDS, ORDERS OR REQUIREMENTS ISSUED

UNDER SECTION 508 OF THE CLEAN WATER ACT WHICH PROHIBITS THE USE UNDER NON

EXEMPT FEDERAL CONTRACTS, GRANTS OR LOANS OF FACILITIES INCLUDED ON THE EPA

LIST OF VIOLA TING FACILITIES.

ANTI-LOBBYING AND DEBARMENT ACT

THE CONTRACTOR WILL BE EXPECTED TO COMPLY WITH FEDERAL STATUTES IN THE ANTI

LOBBYING ACT AND THE DEBARMENT ACT.

24. SECRETARY OF STATE REGISTRATION

IN ACCORDANCE WITH LOUISIANA LAW, ALL CORPORATIONS (SEE, LA R.S. 12:262.1) AND

LIMITED LIABILITY COMPANIES (SEE, LA R.S. 12:1308.2) MUST BE IN GOOD STANDING WITH

THE LOUISIANA SECRETARY OF STATE IN ORDER TO HOLD A PURCHASE ORDER AND/OR

CONTRACT OVER $25,000.

25. ALL BID AMOUNTS SHALL BE SUBMITTED IN UNITED STATES DOLLARS.

26. INDEPENDENT PRICE DETERMINATION

BY SIGNING AND SUBMITTING A BID, THE BIDDER CERTIFIES THAT THE PRICE SUBMITTED

WAS INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION.

27. E-VERIFY

THE CONTRACTOR SHALL COMPLY WITH THE PROVISIONS OF LA R.S. 23:995 AND FEDERAL

LAW PERTAINING TO E-VERIFY IN THE PERFORMANCE OF SERVICES UNDER THE CONTRACT.

Attachment

INSURANCE REQUIREMENTS

A CERTIFICATE OF LIABILITY INSURANCE IS REQUIRED PRIOR TO WORKING ON

CAMPUS AS FOLLOWS:

1. COMMERCIAL GENERAL LIABILITY: $1,000,000 COMBINED SINGLE LIMIT

PER OCCURRENCE FOR BODILY INJURY, PERSONAL INJURY AND

PROPERTY DAMAGE AND A MINIMUM GENERAL AGGREGATE OF $2,000,000.

2. AUTOMIBILE LIABILITY: $1,000,000 COMBINED SINGLE LIMIT PER

ACCIDENT FOR BODILY INJURY AND PROPERTY DAMAGE.

3. WORKMAN'S COMPENSATION AND EMPLOYERS LIABILITY WORKERS'

COMPENSATION LIMITS AS REQUIRED BY THE LABOR CODE OF THE STATE

OF LOUISIANA AND EMPLOYERS LIABILITY COVERAGE.

***WORKERS COMPENSATION INDEMNITY***

IN THE EVENT THE CONTRACTOR IS NOT REQUIRED TO PROVIDE OR ELECTS NOT

TO PROVIDE WORKERS COMPENSATION COVERAGE, THE PARTIES HEREBY

AGREE THAT THE CONTRACTOR, ITS OWNERS, AGENTS AND EMPLOYEES WILL

HAVE NO CAUSE OF ACTION AGAINST, AND WILL NOT ASSERT A CLAIM

AGAINST, THE STATE OF LOUISIANA, ITS DEPARTMENTS, AGENCIES, AGENTS

AND EMPLOYEES AS AN EMPLOYER, WHETHER PURSUANT TO THE LOUISIANA

WORKERS COMPENSATION ACT OR OTHERWISE, UNDER ANY CIRCUMSTANCE.

THE PARTIES ALSO HEREBY AGREE THAT THE STATE OF LOUISIANA, ITS

DEPARTMENTS, AGENCIES, AGENTS AND EMPLOYEES SHALL IN NO

CIRCUMSTANCE BE, OR CONDSIDERED AS, THE EMPLOYER OR STATUTORY

EMPLOYER OF CONTRACTOR, ITS OWNERS, AGENTS AND EMPLOYEES. THE

PARTIES FURTHER AGREE THAT CONTRACTOR IS A WHOLLY INDEPENDENT

CONTRACTOR AND IS EXCLUSIVELY RESPONSIBLE FOR ITS EMPLOYEES,

OWNERS, AND AGENTS. CONTRACTOR HEREBY AGREES TO PROTECT, DEFEND,

INDEMNIFY AND HOLD THE STATE OF LOUISIANA, ITS DEPARTMENTS, AGENCIES

AND EMPLOYEES HARMLESS FROM ANY SUCH ASSERTION OR CLAIM THAT MAY

ARISE FROM THE PERFORMANCE OF THIS CONTRACT.

THE CERTIFICATE PROVIDED MUST INCLUDE MCNEESE STATE UNIVERSITY, BOX

92415, LAKE CHARLES, LA 70609, AS AN ADDITIONAL INSURED AND THE

CERTIFICATE HOLDER.