50016-10363.pdf

This is a Charter Bus Services specification document for Southern University's Marching Band, outlining transportation and insurance requirements for potential vendors. The procurement seeks charter bus services to transport the university's marching band to various school and competitive events throughout the contract term. The document establishes detailed requirements for vehicle specifications, driver qualifications, and operational standards that bidders must meet. Key requirements include buses with a minimum seating capacity appropriate for band members and equipment, air conditioning, wheelchair accessibility, and professional uniformed drivers. Bidders must submit proposals in accordance with the specified submission deadline, with contract award anticipated following evaluation of all responsive bids. The contract term extends for one year from the award date, with renewal options available at the discretion of Southern University.

Pricing shall be submitted on a per-trip basis with rates clearly itemized for transportation services. Comprehensive insurance coverage is mandatory, including general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, as well as workers' compensation insurance in compliance with Louisiana state requirements. Bidders must provide certificates of insurance prior to contract execution and maintain coverage throughout the contract period. The procurement is open to qualified vendors meeting all specified operational and insurance standards. No set-asides or incumbent protections are referenced in the requirements. Southern University will fund the contract through institutional budget allocations dedicated to student organization activities and transportation services.