50015-250710.pdf

STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

A Member of the University of Louisiana System

INVITATION TO BID

TO

FURNISH AND DELIVER ALUMINUM BOAT AND TRAILER

FOR THE

BIOLOGY DEPARTMENT

ISSUING AGENCY: Southeastern Louisiana University Purchasing Department

SLU 10800

Hammond, LA 70402-0800

DIRECTOR OF PURCHASING: Richard Himber

PROCUREMENT SPECIALIST: Misty Betz Telephone: (985) 549-5414

REQUISITIONED BY: Frank Camp and Tyler Coleman Telephone: (985) 549-5414

RELEASE DATE: June 19, 2025

DEADLINE FOR FAX INQUIRIES: June 26, 2025 Fax To: 985-549-3810 Attn: Misty Betz

BID OPENING DATE: July 10, 2025

BID OPENING TIME: 4:00 p.m., Central Time

BID OPENING LOCATION: Southeastern Louisiana University Purchasing Department Property Control & Supply Building 2400 North Oak Street Hammond, Louisiana

This ITB is available in electronic form at https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=4 2It is available in PDF format or in printed form by submitting a written request to the Procurement Specialist listed above. It is the Bidder’s responsibility to check the Office of State Purchasing LaPAC website frequently for any possible addenda that maybe issued.

Southeastern is not responsible for a bidder’s failure to download any addenda documents required to complete an Invitation to Bid.

STATE OF LOUISIANA

HAMMOND, LOUISIANA

The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed bids until 4:00 P.M. on the bid opening date specified in the solicitation document. No bid responses will be considered by the SLU Purchasing Department after 4:00 P.M. Beginning at that time, bids shall be publicly opened and read aloud to those present in the SLU Purchasing Department.

Mail address: Southeastern LA University Delivery: Southeastern LA University Purchasing Department Purchasing Department SLU 10800 Property Control & Supply Bldg Hammond, LA 70402 2400 North Oak St Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations; Executive Orders; General Conditions; any Special Conditions; and Specifications listed in the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of Southeastern Louisiana University. The contents of this solicitation and the Bidder/ Vendor/ Contractor's bid response shall become contractual obligations if a contract (purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed in ink or electronic signature by an authorized representative of the bidding entity. Bids submitted in the following manner will not be accepted: (1) Bid contains no signature indicating intent to be bound; (2) Bid filled out in pencil; (3) Bid sent by facsimile equipment or email. Price alterations to bid responses received before bid opening time will be considered provided the written price alteration has been received and timestamped before bid opening time. Any other alterations of the bid response form or foreign conditions attached thereto may cause rejection of the bid response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable Federal and

State laws and regulations and specifications contained in the solicitation document. Unless otherwise specified in the solicitation document, any manufacturer's name, trade name, brand name, or catalog number used in the specifications is for the purpose of describing the quality level and characteristic required. Bidder should specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should submit with the bid response information (such as illustrations, descriptive literature, and technical data) sufficient for the University to evaluate quality, suitability, and compliance with the specifications of the solicitation document. Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer's published specification submitted for a product shall be verifiable by the manufacturer. If item(s) bid does not comply with specifications (including brand and/or product number), bidder should state in what respect the item(s) deviate. Failure to note exceptions on the response form will not relieve the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process.

Bids may be examined 72 hours after request is made. Information pertaining to completed files may be secured by visiting the SLU Purchasing Department during normal working hours.

Written bid tabulations will not be furnished.

5) Louisiana Preference: Preference is hereby given to products produced, manufactured, harvested, grown or assembled in Louisiana which are equal in quality to products produced, manufactured, harvested, grown or assembled outside of Louisiana. The bidder shall state his right to claim the ten percent (10%) preference in his bid response and the bidder should state the respective Louisiana location where each qualifying item is produced, manufactured, harvested, grown or assembled.

6) Notice of Special Programs Available for Small Business: https://www.opportunitylouisiana.com/small-business/special-programs-https://www.opportunitylouisiana.com/small-business/special-programs-for-small-business for-small-business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the person signing the bid must be: (1) A current corporate officer, partnership member or other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or (2) An individual authorized to bind the vendor as reflected by an accompanying or as provided upon request a corporate resolution or affidavit. By signing the bid, the bidder certifies compliance with the above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be complete, including transportation and handling prepaid by the bidder to destination - SLU, Hammond, LA. Bids other than FOB destination may be rejected. Bid prices should be quoted in the unit of measure stated. Bid prices shall be firm for a minimum of thirty (30) calendar days, unless otherwise specified by SLU in the solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not be considered in determining awards. Bids containing "payment in advance" or "COD" requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer than that specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid price. The University is currently exempt from Louisiana State Sales and Use Taxes, and local parish and city taxes.

An exemption certificate for state sales and use tax can be provided upon request.

5) New Products: Unless specifically called for in the solicitation document, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the solicitation document. The manufacturer's standard warranty will apply unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the solicitation document will constitute a default and may cause cancellation of the contract. Where the University has determined the contractor to be in default, the state reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any contract, in accordance with Purchasing Rules and Regulations, for cause, including but not limited to, the following: (1) failure of the vendor to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality, or to be delivered in good condition; (3) misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the state; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract.

8) Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he will not discriminate in the rendering of services to and/or employment of individuals because of race, color, religion, sex, age, national origin, handicap, disability, veteran status, or any other non-merit factor.

10) By submitting a response to this solicitation, the bidder or proposer certifies and agrees that the following information is correct: In preparing its response, the bidder or proposer has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity that is engaging in commercial transactions in Israel or Israeli-controlled territories, with the specific intent to accomplish a boycott or divestment of Israel. The bidder also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. The state reserves the https://www.opportunitylouisiana.com/small-business/special-programs-for-small-business right to reject the response of the bidder or proposer if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response.

11) Louisiana Revised Statute 39:1753.1 requirements shall apply to any equipment component which enables any form of connectivity.

12) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms and conditions if agreed upon by awarded vendor.

BID RESPONSE FORM

BIDDER'S NAME:

TELEPHONE NO.: FAX NUMBER:

ADDRESS:

MAILING CITY STATE ZIP

SCOPE: To Furnish and Deliver Aluminum Boat and Trailer for the Biology Department

I/we do hereby acknowledge receipt of the following addenda (if any):

No. Dated No. Dated

OTHER REQUIREMENTS:

Bidder shall include the cost of transportation and handling in the unit price of item offered -- F.O.B. University, Hammond, LA.

If bidding other than the specified make and model, then the bidder should attach illustrations and descriptive literature of the item(s) offered to the bid response form for evaluation purposes.

The attached Instructions To Bidders/General Conditions shall be a part hereof.

TO THE VENDOR:

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality, performance and other characteristics, the use of such specifications shall not restrict unless otherwise specified, the submission of equivalent products.

This solicitation is a sealed bid and must be returned by mail or delivered in person. Bid response forms cannot be faxed and any fax responses shall be rejected.

TERMS: Net 30 Prox., F.O.B., Hammond, Louisiana.

TAXES: Any taxes, other than state sales and use tax, shall be included within the bidder's unit price. The University is currently exempt from state sales and use tax.

Signature to the Bid Response Form shall be construed of acceptance of the Invitation to Bid in its entirety.

AUTHORIZED OFFICER:

(Signature) (Print or Type Name)

TITLE: DATE:

BID RESPONSE PAGE

Item No.

Description Qty Price Total

1. Self-Bailing Aluminum Boat 1

2. Humminbird Apex GPS 1

3. Outboard Motor 2

4. Boat Trailer 1 Total of Bid

NAME OF COMPANY: DATE:

BIDDER INITIALS:

See Next Page for Specifications

SPECIFICATIONS

Item 1: Self-Bailing Aluminum Work Boat

Item Description: The boat must be fully self-bailing and the floor must be above the natural waterline when the vessel is at rest in the water. The boat will be used in the Lake Maurepas basin (lakes, rivers, canals). Salinity ranges from brackish (salinity up to 15 ppt) to completely fresh water conditions. Water depths vary widely, from crossing Lake Maurepas (max depth ~30 feet) to as shallow as 1 foot, littered with cypress knees, trees, and stumps. Another environmental hazard or concern is the need to plow through water hyacinth mats and mud flats.

Specific Features:

I. HULL and DECK:

a. 22’ Long, 72” Wide, 26” Sides, 92” Beam, and 20” Transom

b. Bottom: Marine Grade 3/16” Aluminum 5086 alloy, 1″ x 2″ extrusion welded ribs that run the full length of the boat, then solidly braced with 2″ x 2″ square tubing and 1″ x 2″ rectangular tubing every 10″ to strengthen the bottom ribs, full floor, and side walls, 1” x 3” rectangular tubing cross length top floor structure. Willing to consider improvements, but this is the minimum acceptable.

c. A fully Self Bailing cockpit without mechanical means: a completely open floor that is welded air tight, sealed, and pressure tested; underneath this floor is a structural design; the elevated floor has two large scupper outlets in the rear that naturally evacuate all water that enters the cockpit from rain or swamping from a large wave, which is possible because the floor is above the natural waterline when the boat is at rest in the water; even when left unattended, heavy rain has no effect whatsoever

d. Flat, smooth bottom (no crimps), tapered chine (triple taper chine which starts at the boat’s bow and fades to a point right at the rake area)

e. Sides made of 3/16” to 1/8” Aluminum 5086 Alloy

f. Gunwales: 6-inch catwalks with holders for a push-pole, 2 stabilizer poles, 2 rope cleats, and 2 bow eyes that fit into a T-rail system along the gunwales

g. Front Deck: ~5 feet (4’ long enclosed front deck with hatch and an extended deck to cover gas tank position)

f. 4-foot deck rails (run along the front deck)

g. 54-inch multi-position box that can be stabilized horizontally and vertically at different positions in the boat

h. All raw edges have trim gaskets (no sharp edges)

i. Boat is lined with (deck, floor, storage surfaces, seats) Aqua Traction’s advanced marine flooring: Lime Green/Dark Grey color option preferred

j. Stabilizer (spud) kit; with two five-foot fiberglass spud poles (~3/4” diameter) with T-handles and mount storage holders under gunwale (letter g above)

k. 6-foot to 12-foot telescopic push pole with duck foot, paddle attachment (Superstick or equivalent)

l. 3-inch half pipe front bumper preferred but not required.

m. No trolling motor brackets

n. Adjustable transducer mount for GPS

o. Removable ~16” step for easy access back into the boat when in shallow water (less than 2 feet of water)

p. No bilge pump required due to the self-bailing design of the boat

II. CENTER CONSOLE:

1. Dimensions: standard center console (for dual engines)

2. Standard-fit top controls for a dual console

3. Lighted switch panel

4. Standard grab bar along (and on top of) the console

5. Rear driver’s multi-position storage seat that is interchangeable with a leaning post; the multi-position seat can be moved and stabilized right in front of the center console when the driver is using the leaning post

6. Flush-mounted GPS (see GPS Specifications) on console with adjustable transducer mount

7. Console access door and shelves (okay if minimal because of battery placement)

8. Center console cover

III. FUEL SYSTEM:

a. 31-gallon gasoline fuel tank located under the extended deck; flush fill on deck;

dual fuel pick-ups, 30-32 gallons acceptable, but 31-gallon preferred.

b. Fuel tank meets or exceeds requirements of EPA, USCG Regulations and ABYC Standards. (e.g., fittings, valves, water separators, fuel gauges, sending units)

III. ELECTRICAL:

1. Appropriate batteries for this design with standard trays and battery boxes

2. Battery switches (comparable to PERKO 8501)

3. Applicable switch/circuit fuse panel; main fuse ideally at the batteries

4. 12V receptacle and cigarette lighter accessory port and USB ports for small electronics like phone charger, etc., installed on the console

IV. NAVIGATIONAL EQUIPMENT:

1. US Coast Guard Approved Navigation Lights: “Shark Eye” LED running lights and LED all-around stern light

2. LED strip lighting below catwalks (white)

3. Removable front LED light bar (white; minimum 240 watts)

4. Rooster tail LED lights (white)

V. HULL PROTECTION/PAINT/ANODES:

1. Appropriate anodes on transom for use in brackish water conditions (comparable Magnesium Anodes appropriate for this hull)

2. Appropriate professional coating on hull

3. Paint outside hull (SLU green)

4. Super Slick/Gator Glide or similar on bottom standard for this boat size

Item 2: Humminbird Apex GPS

Item Description: Hummingbird 13-inch APEX Series with MEGA SI+ CHARTPLOTTER mounted flush with the center console and the transducer mounted on an adjustable mount for easy adjustment or removal (link:

https://humminbird.johnsonoutdoors.com/us/shop/fish-finders/apex/4114701)

I. APEX 13 Mega SI+ Chartplotter

a. 13.3 inch display

b. Size: 8.96” x 15.6” x 5.67” 8lb 4.8oz https://humminbird.johnsonoutdoors.com/us/shop/fish-finders/apex/4114701

c. CANNOT BE COMPARIBLE. This specific Model and Size is needed to ensure uniformity of GPS to enable easier training and familiarity which increases safety and allows transfer of SD Cards seamlessly.

Item 3: Outboard Motor (2 quantity)

Item Description: Dual Pro-Drive XRF50 Outboard Motors for shallow water or equivalent, mechanical controls, digital tachometers, and propellers appropriate for best performance on this boat design; need “Full Power Reverse” that rotates the lower unit 180 degrees in combination with “instant reverse” that is the conventional prop reverse like standard outboards.

I. Dual Pro-Drive XRF50 Outboard Motors or equivalent, mechanical controls, digital tachometers, and propellers appropriate for best performance on this boat design; need “Full Power Reverse” that rotates the lower unit 180 degrees in combination with “instant reverse” that is the conventional prop reverse like standard outboards

a. Includes all appropriate binnacle controls/key switches/deluxe cables, hydraulic steering, electric trim tabs, rocker switch etc. that is standard on these types of work boat vessels

b. Marine throttle cable with stainless steel hardware

c. Closed loop water cooling system, by 8” wide x ½” thick x 9’ long keel cool attached to bottom of boat

d. Dual remote steering motor

e. Tach/hour meter

f. 1” hex propeller shaft to accommodate 2-blade propeller recommended for this loaded vessel minimum

g. Gen 5 lower unit 1.5 to 1 gear reduction

h. Group 24 Marine battery and battery box

i. Tohatsu 50hp powerhead or equivalent

II. All will be tested and ran to check, test, and verify operations/propeller size

Item 4: Boat Trailer

Item Description: Boat trailer that can haul the boat being ordered.

Specific Features:

I.TRAILER:

a. 3500lb tandem axle with guide poles

b. 2x5 aluminum frame

c. 2” ball coupler

d. LED lighting (DOT approved)

e. Swivel jack with dolly wheel

f. Heavy-duty aluminum tongue

g. Premium aluminum wheels and 14” radial tires (including spare tire and tire carrier)

h. Heavy-duty bow stop with winch

i. Stainless steel boat buckle ratchet transom tie downs

j. Trailer to be designed for even weight distribution and vessel fitment

II. FEES APPLICABLE TO SALE:

1. Document fee

2. LA DEQ Tire fee

VENDOR MUST INCLUDE ALL EXPENSES, (THIS INCLUDES SHIPPING AND

DISCOUNTS) IN THE UNIT PRICE.

BID RESPONSE FORM