50012-658-27-1.pdf
PDF 397 KB Posted
- Solicitation number
- 50012-658-27
- Issued by
- Livingston Parish, Louisiana
About this file
This is an Addendum #1 to a sealed bid solicitation issued by Louisiana Tech University's Office of Purchasing for post-event custodial services at three intercollegiate athletics facilities located in Ruston, Louisiana. The scope of work encompasses immediate post-event cleaning services at the Davison Athletic Complex, Thomas Assembly Center, and Joe Aillet Stadium Press Box and Suites, including trash and debris removal, wet mopping, restroom sanitation, window cleaning, and facility securing. A mandatory pre-bid conference is scheduled for July 29, 2026, at 9:00 a.m. at the Thomas Assembly Center, with attendance required for all prospective bidders who must visit each facility and sign in. Sealed bids are due August 17, 2026. Questions must be submitted by July 31, 2026, at 5:00 p.m., with answers provided by August 7, 2026, at 5:00 p.m. The contract term runs from September 1, 2026, through August 31, 2027, with options to renew for two additional one-year periods. The University reserves the right to award by individual facility or in total.
Vendors must submit separate pricing for six service categories: Thomas Assembly Center large events (over 1,500 guests) at the incumbent rate of $3,091.00 per event and small events (under 1,500 guests) at $1,641.00 per event; Davison Athletic Complex interior/exterior at $900.00 per event and interior-only at $500.00 per event; and Joe Aillet Stadium Press Box and Suites interior/exterior and interior-only services at $1,300.00 per event. All pricing must include labor, equipment, materials, supplies, insurance, and taxes with FOB destination. Currently, two vendors hold awards: Jani King services Thomas Assembly Center events, and Source One Facilities services the Davison Athletic Complex and Joe Aillet Stadium Press Box. Qualified vendors must hold Louisiana state licensure, demonstrate a minimum of five consecutive years operating a custodial services business, maintain at least three large commercial accounts (50,000+ square feet) within Louisiana or within 350 miles of Ruston, and respond to emergency calls within two hours. No subcontracting is permitted. Vendors must employ a full-time custodial supervisor, require company-identified uniforms, and prohibit tobacco products on campus. Insurance requirements include Workers' Compensation, Commercial General Liability ($1 million per occurrence / $2 million aggregate), and Automobile Liability; Professional Liability and Cyber Liability are not required. Bid prices must remain firm for a minimum of 30 days from opening.
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Text version
50012-658-27 Post-Event Custodial Services for Intercollegiate Athletics
Questions Received
1. Can you use a gas or battery operated blower to expedite trash cleanup in Thomas Assembly Center "Bleacher area"?
The Awarded Vendor is permitted to utilize battery operated blowers inside of the Thomas Assembly Center. The University will not provide these blowers to the Awarded Vendor. Gas operated blowers are not permitted for use inside of the Thomas Assembly Center. If the Awarded Vendor elects to utilize electric blowers, trash / debris is not allowed to be blown onto the court / playing surface area.
2. Windows inside and out are included 2 x's a year in bid (June / Dec) at Thomas Assembly Center or is there another time each year windows are to be scheduled?
The specifications listed in the bid for the twice per year cleaning of the windows at the Thomas Assembly Center are firm. There is not another time each year outside of the 2 times per year.
3. Windows on the 3rd floor only at DAC are to be cleaned inside and out after each home game?
Yes. Windows on the 3rd floor of the Davison Athletic Complex are to be cleaned both inside and outside after each home football game.
4. Insurance Requirements: Are Professional Liability (E&O) and Cyber Liability ($1M each) strictly required for this contract, or can these be waived? As these are non-standard for custodial work, we want to confirm if coverage is mandatory.
The University requires contractors to maintain a minimum of $1,000,000.00 in coverage for Commercial General Liability, Automobile Liability, and Workman’s Compensation coverages.
Professional Liability (Errors and Omissions) and Cyber Liability are not required to be carried / provided related to this solicitation.
5. DAC Window Cleaning Scope (3rd Floor Curtain Wall): The specifications require interior and exterior windows in seating areas to be cleaned after every event. Given the height of the 3rd-floor curtain wall at DAC, is spot-cleaning to hand height acceptable post-event, or is full lift/ladder cleaning required each time? Additionally, noting that the TAC concourse curtain walls only require full cleaning twice a year, would it make sense to adopt a similar semi-annual schedule for the full cleaning of the DAC curtain wall?
A lift or ladder is required each time. For the second part to the question, no we would like these to remain separate, not similar semi-annual schedule, due to the DAC having a large volume during football games and potential other events.
6. Trash Cart Availability/Storage (TAC): Are large utility trash carts provided/shared on-site with LA Tech, will space be allocated for us to store our own, or must they be transported to and from the facility for each service?
No, this will not be provided by the University. Vendors will need to bring each time, as this will not fit in the storage area provided to them.
7. Incumbent Information: Could you please share the name of the incumbent vendor and their current pricing structure for the six proposal rate items?
There are currently two vendors that are awarded, Jani King and Source One Facilities, under the previous bid which included five (5) items.
Jani King is awarded for the Thomas Assembly Center Large Events and Thomas Assembly Center Small Events. Source One Facilities is awarded the Davison Athletics Complex Inside/Outside, Davison Athletics Complex Large Event, Joe Aillet Stadium Press Box – Large Event.
Thomas Assembly Center – Large Event - $3,091.00 per event Thomas Assembly Center – Small Event - $1,641.00 per event Davison Athletics Complex – Inside/Outside - $900.00 per event Davison Athletics Complex – Large Event - $500.00 per event Joe Aillet Stadium Press Box – Large Event - $1,300.00 per event
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