50012-602-25-1.pdf
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- Solicitation number
- 50012-602-25
- Issued by
- Livingston Parish, Louisiana
About this file
This document is an Addendum and Pre-Bid Conference Report for the Adams Classroom Roof Replacement project issued by Tipton Associates on behalf of Louisiana Tech University. The addendum, dated April 23, 2025, extends the bid opening date to May 21, 2025, and provides critical clarifications for the roof replacement project. The pre-bid conference was held on April 15, 2025, at 11:00 a.m. in Adams Hall Classroom 162, with key discussions including project schedule, construction period (180 consecutive calendar days), and liquidated damages of $1,000 per day for delays. The project involves replacing the existing roof system, with specific notes about reflashing equipment curbs, reusing existing canopy structures, and addressing specific roofing details.
The Available Funds for Construction (A.F.C.) is approximately $338,000, and the project will follow state roofing guidelines with stringent requirements. The procurement process involves a hybrid approach where LA Tech University issues contracts processed through Facility Planning and Control (FP&C), with an anticipated payment processing turnaround of 10-14 days. Bidders are advised to carefully complete all bid forms and be aware of potential delivery challenges with the university's mail system. The project involves replacing an existing built-up roof with a spray foam covering, and contractors must be Louisiana-licensed. The bid requires a security equal to five percent of the base bid and all alternates, to be submitted as a certified check, cashier's check, or bid bond from a Louisiana-licensed company.
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ARCHITECTURE PLANNING INTERIOR DESIGN TIPTON-ASSOCIATES.COM
449 Westmoreland Drive Baton Rouge LA 70806 225.387.0101 office 225.387.0104 fax
APAC Kenneth Tipton, Jr. Bryon Hume J. Shane Higdon Erin Morgan Fabie Bennett Derbigny
ADDENDUM NUMBER ONE (1)
Issuance Date: April 23, 2025
Project Name: Adams Classroom Roof Replacement
Adams Capital Improvement Compliance
Architect’s Job No.: 1583.00
Owner Job No.: 01-107-24-05, F.01004587, Item 185
LA Tech Bid No.: 50012-602-25
Acknowledge receipt of this Addendum in the space provided in the Bid Form. Failure to do so may subject the bidder to disqualification.
General Contractors are reminded that Bids are due at 2:00 p.m. Local Time, May 21, 2025.
*NOTE: THIS IS A REVISION TO THE ORIGINAL BID DATE.
The following changes are issued for clarification purposes and shall be incorporated into the contract documents.
General:
1. Bid has been extended until May 21, 2025. Requested for questions and substitution are extended accordingly and in alignemtn with specificaitons.
2. Refer to enclosed Pre-Bid Conference Meeting Report in reference to meeting held on site
April 15, 2025 @ 11:00 a.m.. Report identifies items discussed and clarifications.
3. It is acceptable to reflash existing equipment curbs without removing equipment, if existing curbs are in stable condition and replacement work is in compliance with manufacturers roofing warranty.
4. Replacement of existing canopy at loading dock is intended to reuse existing structure.
Based upon existing documentation, this consist of structrual steel members tied back to overall building system. Original roofing at this area consisted of a copper roof system and will support new metal system design.
A R C H I T E C T U R E P L A N N I N G I N T E R I O R S T I P T O N - A S S O C I A T E S . C O M
5. The intent of Demolition Keynote 7 – “Existing 1 ½” x 3” copper spout to be removed and replaced with new roofing system” on Drawings A003 and A004, is to remove any existing exposed piping once existing foam roof is removed and seal opening. Based upon original documentation and existing conditions, it appears the exterior portion has been infilled with masonry, and the roofing side has been covered with roofing material.
6. Existing roofing structure is identified as sloped in original building documentation.
Based upon this information, the slope varies between 1/8” per foot to ¼” per foot.
7. Per Pre-bid conference, Available Funds for Construction (A.F.C.) is $338,000.
Prior Approvals:
1. NONE
Specifications:
Drawings:
End of Addendum No. ONE (1)
Attachments: Pre-Bid Conference Report
ARCHITECTURE PLANNING INTERIOR DESIGN TIPTON-ASSOCIATES.COM
449 Westmoreland Drive Baton Rouge LA 70806 225.387.0101 office 225.387.0104 fax
APAC Kenneth Tipton, Jr. Bryon Hume J. Shane Higdon Erin Morgan Fabie Bennett Derbigny
MEETING REPORT
Project Name: Adams Classroom Roof Replacement
Adams Capital Improvement Compliance
Arch. Job No.: 1583.00
Owner Job No.: 01-107-24-05, F.01004587, Item 185
LA Tech Bid No,: 50012-602-25
Prepared By: Shane Higdon
Date of Meeting: 4/15/2025
Date of Issue: 4/22/2025
Purpose: Pre-Bid Conference
Location: Adams Hall | Classroom 162 ; LA Tech University
Present: See Enclosed Attendee List
The attendees above met at project site on April 15, 2025 at 11:00 a.m. for pre-bid conference.
Items disucssed are as foillows:
1. Introduction
a. Owner – LA Tech University
b. Architect- Tipton Associates | Shane Higdon
c. Project is begin funded throught Facility Planning and Control Deferred
Maintenance. This will be a hybrid process where LA Tech University issues contracts that are processed through FP&C.
2. Shane Higdon gave a summary of work.
3. Project Schedule:
a. Bid Date
i. Tuesday April 29, 2025 @ 2:00 p.m.
b. Construction period
i. 180 Consecutive Calendar Days from date of “Notice to Proceed”
ii. $1,000 / Day Liquidated damages
c. Prior Approvals / Substitutions
i. Fourteen working days prior to Bid Opening
ii. Tuesday April 8, 2025 @ 2:00 p.m.
iii. Time has passed. Specification allow for all State Approved roofing manufacturers, so this should not be an issue as no request have been received.
d. Interpertations and Clarifications
i. Written request seven days prior to opening of bids
ii. April 22, 2025 @ 2:00 p.m.
e. Addenda
i. Three Days prior to bid (72 hours)
ii. Thursday April 24, 2025 @ 2:00 p.m.
4. Follow State Roofing Guidelines and conferences
a. It is noted for all bidder to read through roofing sections if not famailar with
State Roofing requirements. These are stringent and must be followed.
5. Coordination of schedules:
a. Adjacent portions of facility will remain in use.
6. Parking and staging to be coordinated with University during pre-construction.
7. Other items
a. A.F.C. +/- $338,000
b. Base bid vs. alternate overview was provided, noting the alternate roofing scope is replacing an existing built-up roof with a spray foam covering. This is defined in documents, it is just being restating for clarification.
c. It was note that the processing of payments and paper work will be issued to LA
Tech and then forwarded to LA State FP&C for concurance, and then issued by
LA Tech University back to contractor. It was indicated the current turn around from FP&C is 10-14 days, so the processing of invoices may be extended based upon this process.
d. It was noted the mail system to the University creates delivery issues across all platforms. If a bidder is mailing in a bid, please be aware to send early and call purchasing to confirm receipt, as there have been isses in the past with items reaching intented locations. This applies to Fed Ex, UPS, USPS, and other delivery systems.
e. It was noted for all bidders to properly fill out all information required for instructions to bidders and on bid forms. If information is incorrect, bids may be rejected.
f. Designer to provide link to additional roofing images.
g. If anyone would like to return, please coordinate with designer and university to coordinate roof access.
h. Meeting minutes to be issued as part of Addendum
8. No additional items were discussed and the group walked the site.
9. Meeting was adjourned.
This report is assumed to be a true and accurate account of this meeting, unless written notification to the contrary is received within ten (10) working days of the date of issue of this report.
Attachments: Attendee Sign-In
Cc: Attendees
End of Report
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