15 RFQ 5000198478 Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Daniel S. Rapoport

The purpose of this amendment is to change the following:

A. Provide answers to contractor questions received in response to this RFQ. Questions and answers are provided for informational purposes only. Any formal changes to the RFQ, if applicable, will be documented via a formal amendment to the solicitation. if a conflict arises between the solicitation and information provided in the questions and answers, the solicitation governs.

B. The solicitation deadline remains unchanged at 11/14/24 4PM EST. All other terms and conditions remain unchanged.

Operations Branch Southern Region 5218 Atlantic Avenue Mays Landing, NJ 08330-2003 Attn: Megan Kelly Tel: Email: megan.e.kelly@irs.gov

See Block 6

5000198478

1 2

11/13/2024

11/06/2024

5000198478 x

2025 Annual Low Income Tax Clinic Grantee Conference AV Requirement

Question RFQ Reference Answer

1 Would the setup be on that Sunday? N/A

The vendor will need to coordinate with hotel to establish timeframe for set up availability. But set up and testing with LITC staff should be no later than Monday 12/9

According to the statement of work, they do have something planned with the staff on Monday Tuesday, Wednesday, and Thursday for a general session. A.

Do we have to record any of the sessions?

B. Audio and video?

C. If yes, what format do they prefer? N/A

A. No recording necessary, just provide A/V B. Both for Tues, Wednesday, & Thursday C. N/A, as no recording is necessary

3 Do we have online presenters from zoom or whatever platform? N/A TBD, but more than likely no.

A. Will the online presenters have videos to show?

B. Who will be the host for that?

C. Will it be a two-way conversation/interaction with the audience?

D. Do they need speaker timers on stage?

E. We can run an additional monitor downstage to show them the timer, or we can implement it in the presenter view if they use the DSM (Down Stage Monitor) for notes from PowerPoint. Which leads to the question what do they want on the DSM? N/A

A. No videos to show from online presenters, we will have a video to show in room that online participants can see on screen.

B. LITC staff will host / monitor all online sessions C. No. LITC staff will monitor chat and ask questions if necessary. Online participants do not need the ability to speak.

D. It would be nice, but not necessary.

E. Presenter will have their own PowrPoint which LITC staff will provide to the vendor prior to each session to show in the room and online.

5 Can we knock off taxes? N/A No

Could you confirm that the offeror is only responsible for providing internet?

The offeror will not be required to cover the costs for power and the external A/V fee? N/A

The vendor is not responsible for the cost of internet, electric, and hotel load in / load out fee.

RFQ: 5000198478 Amendment 0002