50,000 lbs. Capacity Trailer Oct 2025_cjd.pdf

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 1

Purchasing Department

Invitation to Bid

ITB-25-063

ONE (1) NEW 2026 50,000 LBS.

CAPACITY DECK OVER TRAILER

for

Transmission, Distribution & Engineering

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 2

INVITATION TO BID (ITB)

#ITB-25-063 - ONE (1) NEW 2026 50,000 LBS. CAPACITY DECK OVER TRAILER

Procurement Specialist: Lottie Delgado Email Address: purchasing@pueblowater.org Telephone Number: 719-584-0201

Proposals must be received no later than:

2:30 p.m. MST, November 4, 2025

Proposals received after this date and time will not be considered for award.

II. INSTRUCTIONS TO BIDDERS:

Public Bid Openings will be conducted via conference call at the bid closing time.

To participate:

1. Dial 1-650-479-3208

2. Enter the access number: 26638412580

3. You will then be placed on the conference call joined by the Procurement Specialist who will begin reading the submitted bid proposals.

Price quoted shall include any charges for packaging, containers, freight and delivery to:

Pueblo Water’s Warehouse, 707 W. Third Street, Pueblo, CO 81003

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

If submitting the proposal via mail or drop off, they are to be submitted in a sealed package with the following on the outside of the envelope:

Company Name ITB Title Due Date and Time Purchasing Department

Package must include:

• One Original Proposal, identified as “Original.”

Deliver proposals to:

Board of Water Works of Pueblo, CO Attn: Purchasing Department 319 W. 4th Street Pueblo, Colorado 81003

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 3

Schedule of Events (subject to change) All times are given in local Colorado time ITB Issued Monday, October 20, 2025 Inquiry Deadline October 29, 2025, 2:30 p.m., MST Proposal Due Date and Time November 4, 2025, 2:30 p.m., MST

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 4

BOARD OF WATER WORKS OF PUEBLO, COLORADO (PUEBLO WATER)

SPECIFICATIONS FOR

ONE (1) NEW 2026 50,000 LBS. CAPACITY DECK OVER TRAILER

COLUMN I PUEBLO WATER’S (MINIMUM)

SPECIFICATIONS

COLUMN II

BIDDER’S PROPOSAL

SECTION I.

Equipment being bid

One (1) New 2026 50,000 lbs.

Capacity Deck Over Trailer

Mfg:______________

Make:_____________

Model:____________

A. Acceptable makes & models Felling FT-50-3 LP Eager Beaver 25 XPL

Mfg:______________

Make:_____________

Model:____________

B. Frame Type Engineered Fabricated Hi-Tensile Grade 80 Main Frame Beams with Grade 80 Jr-I Cross-Members

Mfg:______________

Make:_____________

Model:____________

C. Deck Length 26 Feet Mfg:______________

Make:_____________

Model:____________

D. Deck Type White Oak 2" Nom

Model:____________

E. Beavertail Self Cleaning 5" x 3" Angle Iron Beavertail (6 Feet)

Mfg:______________

Make:_____________

Model:____________

F. Ramps; Rear 6' x 20" Self Cleaning 5" x 3" Angle Iron Spring Assist (1 Pair)

Mfg:______________

Make:_____________

G. Appx Deck Height 33" Loaded, 35" Unloaded

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 5

H. Width 102" OD

Model:____________

I. Tie Downs D-Rings, 1" ** Straight ** (One Set Centered on BVT) (14 Each)

Mfg:______________

Make:_____________

Model:____________

J. Brakes Air, ABS 2S/1M, Meritor WABCO (Parking brakes on all axles)

K. Axles 25K Oil Bath

L. Suspension 49" Spread (Spring), 9700 Hutch

Model:____________

M. Tires & Wheels 215/75R 17.5 H, 8 Bolt [17.5 x 6.75] Hub Pilot (12 Std)

Mfg:______________

Make:_____________

Model:____________

N. Hitch Length Center of Coupler to Headboard, Appx

Model:____________

O. Hitch Type 3" Adjustable Lunette Eye/Pintle, [C] 66,000 lb Plate Mount (3/4" Bolt)

P. Jack 25K 2-Speed Drop Leg

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 6

Q. Plug 7 Pole Semi

Model:____________

R. Lights LED Lights (Peterson), Sealed Wiring Harness (Sealco)

Model:____________

S. Trailer Color Black, Yellow or White Mfg:______________

Make:_____________

Model:____________

T. Stripe Color Mfg:______________

Make:_____________

Model:____________

U. Standard Document Holder Toolbox, with Lockable Cover (1 Std)

Mfg:______________

Make:_____________

Model:____________

V. Steps 2 Steps, 1 on the Standard Hitch and 1 in front of Axles on Roadside (2 Std)

Mfg:______________

Make:_____________

W. Safety Chains 5/8" Safety Chains, Grade 80

X. GVWR 60,700 lbs

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 7

SECTION III. Bidder shall complete every space in the COLUMN II, BIDDER’S PROPOSAL column with either a check mark (√ ) to indicate the item being bid is exactly as specified or a description to indicate any deviation of item being bid from specifications.

Bidder must list total additional cost of each option listed in Bidder’s Proposal Column for cab & chassis. If option listed is no additional cost, bidder to note “No Additional Charge”. If option is not available, bidder must indicate by stating “Not Available” in the Bidder’s Proposal Column. If bidder can add the option after delivery, bidder to note cost of add-on after delivery. Pueblo Water reserves the right to accept any or all of the options in lieu of standard equipment. The options selected by the Pueblo Water will be totaled and added to the total cost listed in Column II, Bidder’s Proposal, Item TTT., to determine the low bidder.

SECTION IV. Bidder shall indicate type and model of equipment which they propose to furnish and provide literature which describes equipment. This information must include exact engine and transmission to be furnished and all items of warranty.

SECTION V. Note: 2026

SECTION VI. Each bidder shall submit as a part of this bid package the name of at least one service agency within the city of Pueblo, Colorado where the equipment being presented for consideration can receive maintenance, warranty work, service and parts. This service agency must maintain a parts facility and be staffed by qualified and trained employees.

SECTION VII. The Pueblo Water of Water Works reserves the right to accept the bid for one (1) .

SECTION VIII. Any questions regarding this bid should be directed to Danny Golob 719-584- 0246.

Sealed bids will be received at the Purchasing Office, 319 W. 4th Street, PO Box 400, Pueblo, CO 81002-0400 until 2:30 p.m. on Tuesday November 4, 2025 at which time they will be opened and read via the provided conference call instructions.

Checklist for Bid Submittal Requirements o Company Information filled out and legible o Bid Form o Anticipated delivery date filled in where applicable

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 8

INSTRUCTIONS TO BIDDERS

1. Proposals shall be typewritten or written in ink on the form prepared by Pueblo Water.

Officials of Corporations shall designate their official title; partners or sole owners shall state. The person signing the bid shall initial all corrections or erasures.

2. Bidder shall not stipulate in the proposal any conditions not contained in the specifications unless specifically required by special instructions. Any proposal which fails to comply with the literal letter of these instructions and the specifications may be rejected.

3. When approximate quantities are stated, Pueblo Water reserves the right to increase or decrease the quantity as best fits its needs.

4. Whenever requested, samples or descriptive material shall be filed with the bid/proposal.

5. When the Bidder intends to furnish an alternate item, it is considered equal to the one named on the bid specifications, the Bidder must submit any data and technical literature required by Pueblo Water to evaluate the item. Pueblo Water reserves the right to determine whether any substitute or alternate item is equal to the one named in the bid specifications.

6. In the case of goods or services, the award will be made to the quote deemed to be the most advantageous to Pueblo Water at Pueblo Water’s sole discretion. Pueblo Water reserves sole right to determine suitability of product offered. In determining the lowest responsible bid, Pueblo Water will consider all acceptable bids on the basis of the net price to be paid after deduction of any discount specified by the bid. Discounts will be figured from the date of receipt of invoice, after delivery, or in the case of incorrect invoice, from the date of receipt of corrective invoice.

7. Method of Bid Submittal - The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off.

Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

8. In submitting the proposal, vendor agrees that acceptance of any or all bids by the

Procurement Specialist within a reasonable period constitutes a contract. No delivery shall become due or be accepted unless a purchase order has been issued by the Purchasing Department.

9. All goods shall remain the property of the seller until delivered to and accepted by

Pueblo Water.

10. When a date is set for delivery, the material will be delivered on or before the specified date(s) or Pueblo Water will have the right to cancel the contract for purchase of the material and proceed with purchase of equivalent material at market prices for

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 9 immediate delivery and hold the bidder liable for any increase in price over and above the prices offered herein.

11. Seller agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of seller, its agents or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered herein.

12. The successful bidder shall indemnify and save harmless Pueblo Water against all claims for damage and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

13. Pueblo Water certifies that the material covered by this invitation to bid is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

14. Any explanations or corrections shall be made as Addenda to the documents and shall be forwarded via email for all Bidders. Bidders shall acknowledge receipt of all Addenda in the appropriate spaces provided in the Bid Submittal Documents. Oral explanations and interpretations made prior to the Bid Opening will not be binding.

15. Prospective bidders may make written inquiries by emailing the Procurement Specialist before the inquiry deadline concerning the ITB to obtain clarification of requirements.

Lottie Delgado, Procurement Specialist, purchasing@pueblowater.org.

16. It is the policy of Pueblo Water to afford the opportunity for any and every business, vendor, or contractor to participate in business dealings with Pueblo Water. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability.

17. Bids will be rejected if there is reason for believing that collusion exists among the Bidders.

18. Any actual or prospective bidder who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Pueblo Water Purchasing Specialist.

The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto. Regarding requirements or specifications set forth in this Bid, it is important for bidders to note that a challenge should be made within three calendar days of when the item being protested is known.

19. All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the Bid Documents will be available for public scrutiny unless the Bidder specifically requests confidential

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 10 treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute.

20. These instructions, proposal forms and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory for all concerned. Your cooperation is invited.

21. Procedure for Price Adjustments: In the event of a price increase due to tariffs, supply chain disruptions, or other unforeseen market conditions, the vendor must provide supporting documentation, including references to relevant indices such as the Consumer Price Index (CPI) or Producer Price Index (PPI), to justify the adjustment including but not limited to delivery, materials, transportation, labor, unforeseen statutory or regulatory mandates, or other impacts. Pueblo Water will require a comprehensive breakdown detailing the price increase and impact to the finished product as well as official importer receipts or customs documentation showing proof of payment and transaction date. Pueblo Water, at its sole discretion, shall have the right to approve or deny the request based on the demonstration of the direct impact of the increase for the specific goods or components being purchased under this contract and shall have the right to renegotiate pricing or seek alternative suppliers. Pueblo Water has the right to require additional documentation and evidence from the vendor pertaining to the requested increase, and the vendor must comply with Pueblo Water’s request. Failure to provide the requested documentation, denial of the request, or failure to renegotiate pricing shall deem the contract noncompliant and subject to Section U. Termination for Default. Increases solely to increase profit margins shall not be considered. If an increase is requested, no additional increases shall be accepted for a period of 6 months. Otherwise, all required documentation shall be provided within 30 days of request.

The vendor must clearly identify any components within their bid proposal that are subject to tariffs or potential price increases. For transparency, the vendor must provide the associated cost values as of a date no later than five (5) business days after the bid opening.

Supporting documentation demonstrating the basis for these cost values must also be included. Any subsequent price adjustments must be justified with verifiable evidence and, where applicable, aligned with recognized economic indices.

If market conditions result in a price decrease, the vendor must adhere to the revised pricing and pass the reduction along to the purchaser within 30 days for all orders on the effective date of the decrease and thereafter. Periodically throughout the term of the contract, Pueblo Water shall have the right to conduct market research, review pricing indexes, and use other resources to review and verify contract pricing, vendor requested increases, and vendor provided information.

Pueblo Water will only consider price adjustments to contracts that are stated as a 6 month or longer contract. Contracts awarded as a “supply of” contract will not be considered for price adjustments as the vendor should stipulate required timeframes for orders to hold

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 11 prices on these types of bids. Pueblo Water will consider all price adjustments to be a pass-through cost from the vendor, with no added profit or markup to the vendor for additional costs stemming from tariffs, supply chain disruptions, or other unforeseen market conditions.

Bids will be accepted until 2:30 p.m. on Tuesday, November 4, 2025, via email Attention to:

Lottie Delgado, Procurement Specialist @ purchasing@pueblowater.org or at Pueblo Water’s Purchasing Office, 319 W. 4th Street, 81003 at which time all responses received will be opened and read via the conference call instructions. Any response received after the time and date specified will not be considered.

Checklist for Bid Submittal Requirements o Company Information filled out and legible o Bid Form o Anticipated delivery date filled in where applicable

Response Format

The following items are to be included in your proposal, in the order listed. Deviation from this may render your proposal non-responsive.

A. Proposal Acknowledgement

B. Bid Form (Attachment A.)

C. Addendums, if applicable

D. Samples or Product Literature

E. Material Safety Data Sheets, if applicable If this product requires Material Safety Data Sheet literature, the current MSDS, product literature, and any NSF/ANSI 60 or 61 material information must be included with your bid.

mailto:purchasing@pueblowater.org

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 12

PLEASE STATE THE FOLLOWING:

Manufacturer:

Make/Model:

FOB Destination:

Pueblo Water’s Warehouse, 707 W. 3rd St.

Pueblo, CO 81003

Delivery time required:

Terms of Sale (check all that apply):

Net 15, Net 30, Net 60

Due on Receipt

P-Card

Check/ACH

Are the prices based on a minimum order quantity:

No (check here)

Yes (min.order is):

Exceptions:

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 13

ATTACHMENT B

PROPOSAL ACKNOWLEDGEMENT

The undersigned Bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

Falsifying this information is cause to deem your proposal nonresponsive and therefore ineligible for consideration. In addition, falsification of this information is cause to cancel a contract awarded based on one or both of the above preferences.

Bidder hereby acknowledges receipt of Addendum No. _________________________

IN WITNESS WHEREOF, this offer is made this ___________ day of ____________, 2025.

Name of Firm

By:

Signature of Authorized Agent Print or type name of authorized agent

Title of Authorized Agent

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone Number Fax Number

Email Address

ITB-25-063 – One (1) New, 2026, 50,000 lb. Capacity Deck Over Trailer 14

SAMPLE – ATTACHMENT C.

ACCEPTANCE

The BOARD OF WATER WORKS OF PUEBLO, COLORADO, (PUEBLO WATER), hereby accepts the offer submitted by:

Name of Firm Mailing Address

For:

Name of Material or Service Contract and Term

As submitted at the public bid opening held on:

Day, Month, Date, Year

The Contractor listed above hereby expressly agrees to furnish:

required by Pueblo Water as listed on the Proposal, for the duration of the contract period in accordance with the specifications prepared by Pueblo Water.

Dated at Pueblo, Colorado this day of __________, 20__.

BOARD OF WATER WORKS OF PUEBLO, CO

By __________________________________ Lottie Delgado, PPA Procurement Specialist