50-U6300-25-CP132_Sole Source Hexagon.pdf.PDF

2021 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the General Services Department. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency: Northern New Mexico College

Agency Chief Procurement Officer: Josephine Velasquez

Telephone Number:505-747-2162 Agency Contact for this request: Ashis Nandy Telephone Number & Email Address 505-747-2249, ashis@nnmc.edu

II. Name of prospective Contractor: Hexagon Manufacturing Intelligence

SHARE Vendor Number (must be active):

Address of prospective Contractor:250 Circuit Drive North Kingstown, RI 02852

Contact Name, Telephone Number, and Email Address: Joel Velazquez, 208-593-0623, joel.velazquez@hexagon.com Amount of prospective contract before tax: $60000.00 Estimated tax amount (tax is subject to change): $60000.00

Term of prospective contract: One time purchase

Note: For terms longer than one year, Request for Policy Exemption from DFA MUST be included.

III. Agency is required to state the purpose/need of purchase and thoroughly list the services

(scope of work), construction, or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include the current contract number issued by SPD):

Hexagon Absolute Arm V3P, 8320, 7-Axis PN H00045538 AS1 Kit V2P, Installed PN H00030938 CP-C Installed PN H00015423-01 Certified Length Standard-711mm (28 Inch) PN 32378 Hexagon Dust Cover size 2.0m PN H00006816-01 Hexagon Portable Base Station w/2 drawers and foam-1220x910mm PN GB0005-2025 Laptop Support Tray and Monitor Mount for Portable Base Station PN GB0005-0045

Ratchet Jackable Castors PN GB0005-0026 Inspire Educational PN SA2-INS-EDU Classroom Training Premium Laptop W Camera, Bluetooth and WiFi PN 62144-16 Freight My Care Premium 1st year

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The Northern New Mexico College (NNMC) established specific criteria to ensure that the selected measuring system would meet the needs of the contract efficiently and effectively. These criteria were developed based on the necessary functions required for accurate and reliable measurements in NNMC operations.

1. High Precision and Accuracy – The measuring system needed to provide extremely precise results to ensure compliance with quality standards and regulatory requirements. The ability to measure complex shapes and surfaces with a high level of detail was essential.

2. Portability and Ease of Use – The system had to be portable and easy to set up in different locations, allowing staff to conduct measurements efficiently without requiring extensive reconfiguration. A system that could be transported easily would minimize downtime and improve workflow.

3. Flexibility in Measurement Capabilities – The device needed to measure a variety of components and materials, including irregular and curved surfaces. This flexibility would ensure it could be used across multiple applications within the agency.

4. Reliability and Durability – NNMC required a system that could withstand regular use in different working environments without frequent breakdowns or calibration issues. This would reduce maintenance costs and ensure consistent performance over time.

5. Compatibility with Existing Systems – The selected solution needed to integrate with the agency’s current software and digital tools, allowing seamless data transfer and analysis. This would enhance productivity and reduce the need for additional training or modifications.

6. Support and Training Availability – The vendor had to offer strong customer support, including training for agency staff and ongoing technical assistance.

Ensuring that employees could use the system effectively would maximize its value and performance.

7. Cost-Effectiveness – While performance and reliability were top priorities, the agency also considered cost-effectiveness. The selected system needed to provide the best long-term value, balancing initial investment, maintenance, and operational costs.

The Hexagon Absolute Arm was chosen because it met all these criteria, ensuring that NNMC could perform precise and efficient measurements while maintaining flexibility, reliability, and cost-efficiency.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

Hexagon is the sole manufacturer of the Absolute Arm, along with the optional software modules in the United States. Products are solely manufactured and duly authorized to be services by Hexagon Manufacturing Intelligence.

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The Hexagon Absolute Arm is a state-of-the-art, high-precision portable coordinate measuring machine (CMM) designed for advanced metrology applications. It stands out due to its unique combination of accuracy, portability, and innovative technology, making it an essential tool for precision measurement tasks across industries such as aerospace, automotive, and manufacturing.

The Hexagon Absolute Arm’s unique features directly contribute to the objectives of the contract, which may involve precise dimensional inspection, quality assurance, or reverse engineering. The unmatched accuracy and flexibility of the Absolute Arm ensure that critical components meet required tolerances, improving product reliability and compliance with international industry standards (e.g., ISO 10360-12, ISO 10360-8 Annex D). Its portability and real-time scanning capabilities further streamline workflows, reducing operational costs and enhancing productivity. Given these factors, no other measurement system provides the same combination of performance, efficiency, and adaptability, making the Hexagon Absolute Arm the optimal choice for this contract.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

The Hexagon Absolute Arm is a specialized metrology device designed for high-precision 3D measurement and inspection. Other similar professional services, equipment, or construction solutions cannot meet the intended purpose of the contract due to the following reasons:

1. Unmatched Precision and Accuracy – The Hexagon Absolute Arm offers industry-leading precision and repeatability, which is critical for quality control and reverse engineering applications. Alternative solutions may lack the required measurement accuracy.

2. Integrated Absolute Encoders – Unlike other measurement arms, the Hexagon Absolute Arm has built-in absolute encoders that eliminate the need for referencing before use, improving efficiency and reducing setup time.

3. Compatibility with Advanced Probing and Scanning Technologies – The Absolute Arm is designed to work seamlessly with laser scanners and tactile probes, providing a hybrid solution that is not easily replicated by other products.

4. Industry-Specific Certifications and Standards Compliance – The Hexagon Absolute Arm adheres to industry-specific standards, such as ISO 10360-12 for articulated arm coordinate measuring machines, ensuring compliance with stringent quality requirements.

5. Proprietary Software Integration – The Absolute Arm integrates with Hexagon's proprietary metrology software, offering enhanced data analysis, reporting, and automation capabilities that may not be compatible with alternative solutions.

6. Proven Reliability and Support – Hexagon is a leader in metrology and provides extensive customer support, training, and service, which may not be matched by other manufacturers.

Because of these unique advantages, no other professional services, equipment, or construction solutions can fully meet the intended purpose of the contract as effectively as the Hexagon Absolute Arm.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

Northern New Mexico College sought other competitive quotes and found that Hexagon was the manufacturer of the equipment.

Certified by: Date:____________________

Agency Chief Procurement Officer

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

03/31/2025

I. Name of Agency: Northern New Mexico College