50-C0009-24-EM112_Emergency Procurement Request - Trojan Technologies.pdf.PDF
PDF 1 MB Posted
- Solicitation number
- 50-M0036-24-EM110
- Issued by
- Rio Arriba County, New Mexico
About this file
The document is an Emergency Procurement Request from the Camino Real Regional Utility Authority (CRRUA) to the Dona Ana County Purchasing Department for the immediate procurement of a Trojan Tech UV Screen (PLC, HMI X2 EXTREME 7" HP SC) for the Sunland Park Wastewater Treatment Facility. The UV Screen is a critical component of the facility's UV system, which ensures the removal of harmful bacteria and proper sanitation of effluent discharged into the Rio Grande River. The existing UV Screen has malfunctioned, requiring an emergency procurement as Trojan Technologies is the sole manufacturer of this part. The request cites the urgency to avoid operational disruptions and potential regulatory issues, as the UV system is currently being manually operated which poses risks of system failure.
The supporting documents include a quotation from Trojan Technologies for the required UV Screen, PLC, programming services, and freight, totaling $7,318.88. CRRUA has cited the legal justification for this emergency procurement under New Mexico state law, which allows for the acquisition of goods and services needed immediately to control a serious threat to public health, safety, or the environment when the items cannot be obtained through normal procurement methods.
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| File | Type | Posted |
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| 50-M0036-24-EM110_COE Fire Station_Emergency Determination Form.pdf.PDF |
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Emergency Procurement Request
Camino Real Regional Utility Authority is requesting the Purchasing Department for an emergency procurement of PLC, HMI X2 EXTREME 7" HP SC plus programing from Trojan Technologies.
Written authorization from Executive Director:
Approved via email, August 20, 2024 at 5:40 PM MST, attached.
Written justification of the basis for the emergency:
13-1-127. Emergency procurement; required conditions; limitations; notice.
A. The state purchasing agent or a central purchasing office may only make an emergency procurement when the service, construction or item of tangible personal property procured:
(1) is needed immediately to:
(a) control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or
(b) plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and
(2) cannot be acquired through normal procurement methods
Emergency order for CRRUA Sunland Park Wastewater Treatment Facility This emergency directly impacts CRRUA staff, nearby residents of Sunland Park, NM, El Paso, TX and Ciudad Juárez, Chihuahua who live along the Rio Grande. The UV System is a critical component of the facility ensuring the removal of harmful bacteria and for the sanitation of effluent being discharged into the Rio Grande River. CRRUA is requesting an immediate purchase of the UV Lights and related seals for the Trojan System due to these lamps exceeding the 12,000 use hours (currently at 17,000 hours). Having the UV system go down would be a violation of EPA NPDES Permit # NM0031178 on CRRUA Wastewater facility which is currently under an Administrative Order by the EPA due to repairs needed for the rehabilitation of the plant.
Selection of the particular vendor:
The Camino Real Regional Utility Authority is requesting the procurement of goods provided by Trojan Technologies as an emergency procurement. This component is essential for the proper functioning of our UV System at the facility located at 1000 McNutt Rd, Sunland Park, NM 88063. CRRUA’s Certified Operator has identified that the existing Trojan Tech UV Screen has malfunctioned, rendering it inoperative. As Trojan Technologies is the sole manufacturer of this specific part, we are unable to source a replacement from any other provider. The UV Screen is critical for the treatment of effluent wastewater before it is released into the Rio Grande River.
Currently, the operational staff is manually running the UV System, which significantly increases runtime and accelerates the wear on other system components. This manual operation is not recommended and poses a risk of system failure, which could have serious environmental and operational consequences.
CRRUA searched for quotes for screen but informed DAC purchasing Trojan Technologies is the only source to provide the good and the programming.
To: Procurement File Date: 8/25/2024 From: Michael Perez, Purchasing Manager Subject: Emergency Procurement Determination
Date: 08/20/2024
To: Doña Ana County Finance Department, Mike Perez michaelpe@donaanacounty.org
CC: Filbert Aguirre CRRUA Ops Mgr. filibertoa@donaanacounty.org ; Eric Lopez – CRRUA WWTP Consultant bfacilityops@comcast.net
Mr. Mike Perez
Re: Emergency Procurement Request for OEM & Sole Source Trojan Tech UV Screen
Sunland Park Wastewater Treatment Facility, operated by CRRUA, urgently requires the procurement of an
OEM & Sole Source Trojan Tech UV Screen (PLC, HMI X2 EXTREME 7" HP SC). This component is essential for the proper functioning of our UV System at the facility located at 1000 McNutt Rd, Sunland Park, NM 88063.
Our Certified Operator has identified that the existing Trojan Tech UV Screen has malfunctioned, rendering it inoperative. As Trojan Technologies is the sole manufacturer of this specific part, we are unable to source a replacement from any other provider. The UV Screen is critical for the treatment of effluent wastewater before it is released into the Rio Grande River.
Currently, the operational staff is manually running the UV System, which significantly increases runtime and accelerates the wear on other system components. This manual operation is not recommended and poses a risk of system failure, which could have serious environmental and operational consequences.
Given the urgency of this situation, we request and emergency procurement be processed for the Trojan Tech
UV Screen. We appreciate your prompt attention to this matter to avoid further operational disruptions and potential regulatory issues.
Please let us know if you require any additional information or documentation to process this request.
Thank you assistance.
Sincerely, Juan Carlos Crosby
Executive Director
CRRUA
Regional Water & Wastewater
Service Provider
4950 McNutt Rd., P.O. Box 429
Sunland Park, NM 88063
Office: (575) 589-1075 mailto:michaelpe@donaanacounty.org mailto:filibertoa@donaanacounty.org mailto:bfacilityops@comcast.net
QUOTATION
QO0014009
TROJAN TECHNOLOGIES
3020 GORE ROAD
LONDON, ON N5V 4T7
CANADA
T. 519-457-3400 www.trojantechnologies.com
Sold to Ship to
C & E INDUSTRIAL SERVICES, INC. C & E INDUSTRIAL SERVICES, INC.
103 MAGUEY COURT 103 MAGUEY COURT
Sunland Park NM 88063-9231 Sunland Park NM 88063-9231
UNITED STATES UNITED STATES
Customer Service Contact : tuvcustomerservice@trojantechnologies.com Payment Terms : 0% / 00 / 30 net Internal Sales Rep : Taylor Riordon Delivery Terms : Customer No. : 100004232 Carrier/LSP : Reference :
Quote Date : 08-01-2024 Quote Expiry Date : 08-31-2024
Eric Lopez 575-644-8665 bfopswa@comcast.net
***SEND TO TAC FOR PROGRAMMING PRIOR TO SHIPPING***
Project Quantity Price Unit Net Price Tax Rate Line Item Discount % Net Amount Tax Amount Amount
Description
10 917706-007 1.00 5,535.00/ EA 5,535.00 8.18% 5,988.18
PLC, HMI X2 EXTREME 7" HP SC 5,535.00 453.18
20 SRV-PROGRAMMING 1.00 780.00/ EA 780.00 8.18% 843.86
SRV-PROGRAMMING 780.00 63.86
30 FREIGHT 1.00 450.00/ EA 450.00 8.18% 486.84
FREIGHT & HANDLING 450.00 36.84
Goods 5,535.00 Discount 0.00 Tax Amount Total USD Costs 1,230.00 Subtotal 6,765.00 553.88 7,318.88
Page 1 / 2
TROJAN TECHNOLOGIES
3020 GORE ROAD
LONDON, ON N5V 4T7
CANADA
T. 519-457-3400 www.trojantechnologies.com
Terms and Conditions
All purchases of Trojan products and/or services are expressly and without limitation subject to Trojan's
Terms and Conditions of Sale ("Trojan" or "SELLER"), incorporated herein by reference and published on
Trojan's website https: www.trojantechnologies.com/sales-terms-conditions/
Trojan TCS are incorporated by reference into each of Trojan's offers or quotations, order acknowledgments, and invoice and shipping documents. The first of the following acts shall constitute an acceptance of Trojan's offer and not a counteroffer and shall create a contract of sale ("Contract") in accordance with the Trojan
TCS, subject to Trojan's final credit approval: (i) Buyer's issuance of a purchase order document against
Trojan's offer or quotation; (ii) Trojan's acknowledgement of Buyer's order; or (iii) commencement of any performance by Trojan in response to Buyer's order. Provisions contained in Buyer's purchase documents that materially alter, add to or subtract from the provisions of the Trojan’s TCS shall be null and void and not considered part of the Contract.
www.trojantechnologies.com/sales-terms-conditions
Page 2 / 2
From: Juan Carlos Crosby To: Michael Perez Cc: Eric Lopez; Filiberto Aguirre; Mary DeAvila Subject: CRRUA: Emergency Procurement Memo - Sunland Park UV Panel Date: Tuesday, August 20, 2024 5:33:39 PM Attachments: SunlandC & E Industrial Services Inc Quote 14009.pdf
Sunland Park UV Panel Memo.pdf
Hello Mike, See attached Memo & Quote, please let me know if you have any questions.
Thank you, JC mailto:juancarlosc@donaanacounty.org mailto:michaelpe@donaanacounty.org mailto:BFacilityOps@comcast.net mailto:maryd@donaanacounty.org
TROJAN TECHNOLOGIES
3020 GORE ROAD
LONDON, ON N5V 4T7
CANADA
T. 519-457-3400 www.trojantechnologies.com
Sold to Ship to
C & E INDUSTRIAL SERVICES, INC. C & E INDUSTRIAL SERVICES, INC.
103 MAGUEY COURT 103 MAGUEY COURT
Sunland Park NM 88063-9231 Sunland Park NM 88063-9231
UNITED STATES UNITED STATES
Customer Service Contact : tuvcustomerservice@trojantechnologies.com Payment Terms : 0% / 00 / 30 net Internal Sales Rep : Taylor Riordon Delivery Terms : Customer No. : 100004232 Carrier/LSP : Reference :
Quote Date : 08-01-2024 Quote Expiry Date : 08-31-2024
Eric Lopez 575-644-8665 bfopswa@comcast.net
***SEND TO TAC FOR PROGRAMMING PRIOR TO SHIPPING***
Project Quantity Price Unit Net Price Tax Rate Line Item Discount % Net Amount Tax Amount Amount
Description
10 917706-007 1.00 5,535.00/ EA 5,535.00 8.18% 5,988.18
PLC, HMI X2 EXTREME 7" HP SC 5,535.00 453.18
20 SRV-PROGRAMMING 1.00 780.00/ EA 780.00 8.18% 843.86
SRV-PROGRAMMING 780.00 63.86
30 FREIGHT 1.00 450.00/ EA 450.00 8.18% 486.84
FREIGHT & HANDLING 450.00 36.84
Goods 5,535.00 Discount 0.00 Tax Amount Total USD Costs 1,230.00 Subtotal 6,765.00 553.88 7,318.88
Page 1 / 2
TROJAN TECHNOLOGIES
3020 GORE ROAD
LONDON, ON N5V 4T7
CANADA
T. 519-457-3400 www.trojantechnologies.com
Terms and Conditions
All purchases of Trojan products and/or services are expressly and without limitation subject to Trojan's
Terms and Conditions of Sale ("Trojan" or "SELLER"), incorporated herein by reference and published on
Trojan's website https: www.trojantechnologies.com/sales-terms-conditions/
Trojan TCS are incorporated by reference into each of Trojan's offers or quotations, order acknowledgments, and invoice and shipping documents. The first of the following acts shall constitute an acceptance of Trojan's offer and not a counteroffer and shall create a contract of sale ("Contract") in accordance with the Trojan
TCS, subject to Trojan's final credit approval: (i) Buyer's issuance of a purchase order document against
Trojan's offer or quotation; (ii) Trojan's acknowledgement of Buyer's order; or (iii) commencement of any performance by Trojan in response to Buyer's order. Provisions contained in Buyer's purchase documents that materially alter, add to or subtract from the provisions of the Trojan’s TCS shall be null and void and not considered part of the Contract.
www.trojantechnologies.com/sales-terms-conditions
Page 2 / 2
Date: 08/20/2024
To: Doña Ana County Finance Department, Mike Perez michaelpe@donaanacounty.org
CC: Filbert Aguirre CRRUA Ops Mgr. filibertoa@donaanacounty.org ; Eric Lopez – CRRUA WWTP Consultant bfacilityops@comcast.net
Mr. Mike Perez
Re: Emergency Procurement Request for OEM & Sole Source Trojan Tech UV Screen
Sunland Park Wastewater Treatment Facility, operated by CRRUA, urgently requires the procurement of an
OEM & Sole Source Trojan Tech UV Screen (PLC, HMI X2 EXTREME 7" HP SC). This component is essential for the proper functioning of our UV System at the facility located at 1000 McNutt Rd, Sunland Park, NM 88063.
Our Certified Operator has identified that the existing Trojan Tech UV Screen has malfunctioned, rendering it inoperative. As Trojan Technologies is the sole manufacturer of this specific part, we are unable to source a replacement from any other provider. The UV Screen is critical for the treatment of effluent wastewater before it is released into the Rio Grande River.
Currently, the operational staff is manually running the UV System, which significantly increases runtime and accelerates the wear on other system components. This manual operation is not recommended and poses a risk of system failure, which could have serious environmental and operational consequences.
Given the urgency of this situation, we request and emergency procurement be processed for the Trojan Tech
UV Screen. We appreciate your prompt attention to this matter to avoid further operational disruptions and potential regulatory issues.
Please let us know if you require any additional information or documentation to process this request.
Thank you assistance.
Sincerely, Juan Carlos Crosby
Executive Director
CRRUA
Regional Water & Wastewater
Service Provider
4950 McNutt Rd., P.O. Box 429
Sunland Park, NM 88063
Office: (575) 589-1075 mailto:michaelpe@donaanacounty.org mailto:bfacilityops@comcast.net
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