50-C0004-25-CP246_SS-26-07 Jail Management System.pdf.PDF
PDF 153 KB Posted
- Attached to
- MAINTENANCE AND SUPPORT
- Solicitation number
- 50-C0004-25-CP246
- Issued by
- Catron County, Rowe CDP, New Mexico
About this file
This document is a Declaration of Intent to Procure via Sole Source for Chaves County, located in Roswell, New Mexico, concerning a Jail Management System (JMS) software support contract. The county intends to procure ongoing software support, maintenance, and upgrades from Beacon Software Solutions Inc. for their Detention Center's current system, with the contract posting date of May 30, 2025, and a protest period ending on June 14, 2025. The contract will provide 24/7 support, two annual on-site support visits, training, and system maintenance to meet the Chaves County Detention Center's (CCDC) operational needs.
The sole source procurement is valued at approximately $42,000 annually, with Beacon Software Solutions being the exclusive vendor capable of supporting the existing Jail Management Software System. The justification for the sole source procurement is based on the vendor's unique ability to provide comprehensive support for the current software platform. The contract will be administered through the Chaves County Purchasing Department, with Analicia Nieto serving as the Purchasing Director and primary contact, reachable at 575-624-6615 or ana.nieto@chavescounty.gov. Any potential vendors wishing to challenge the sole source procurement must submit written protests within fifteen calendar days of the posting date.
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Text version
DECLARATION OF INTENT TO PROCURE
VIA SOLE SOURCE
SS-26-07
Chaves County, Roswell, New Mexico, hereby declares and notifies of its intent to procure the following via sole source procurement:
Posting Date: May 30, 2025
Product/Service: Software support, maintenance, and upgrades for Chaves County’s Jail
Management System
Description: The Chaves County Detention Center utilizes a Jail Management System
(JMS) that runs on software developed and implemented by Beacon Software
Solution. The Beacon Software solutions covers the Detention Services for
24/7 support, maintenance, and upgrades on software. Additionally, they will provide 2 on -site support visits annually, as well as training and will work with Detention staff to maintain Beacon JMS system to meet CCDC’s needs.
Vendor: Beacon Software Solutions Inc.
1515 E. Silver Springs Blvd #114
Ocala, FL 34470
Amount/Term: Approximately $42,000 annually
Justification: Chaves County is not aware of any other vendor which can offer support, maintenance, and upgrades for the current Jail Management Software
System.
Contact: Analicia Nieto, Chaves County Purchasing Director
575-624-6615; ana.nieto@chavescounty.gov
Any party wishing to protest the award of this sole source procurement shall submit such in writing to the contact above within fifteen calendar days of this posting, or no later than June 14, 2025.
PURCHASING DEPARTMENT
PO Box 1817
Roswell, NM 88202-1817
Phone: 575-624-6615
Fax: 575-624-6631
Purchasing Director Analicia Nieto, CPO
COMMISSIONERS
Dara Dana · District 1
Cliff Waide · District 2
Herbert (Hub) Corn· District 3
Richard Taylor · District 4
Michael Perry · District 5
County Manager William B. Williams
File details come from the government source that posted it. Updated .