50-79000-24-01985_11.2 Sole_Source_Determination_Form-San_Jon_Final.pdf.PDF

2021 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the

General Services Department. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency: Department of Public Safety

Agency Chief Procurement Officer: Marilee Gallacher, SPSM, CPO

Telephone Number: 505-394-5669

Email: Marilee.Gallacher@dps.nm.gov

Agency Contact for this request: Jimmy Rodriguez

Telephone Number: 505-479-2736

Email Address: jimmy.rodriguez@dps.nm.gov

II. Name of prospective Contractor: Drivewyze, LTD.

SHARE Vendor Number (must be active): 0000075921

Address of prospective Contractor:

5425 Calgary Trail NW

Edmonton, Alberta

T6H-4J9, Canada

Contact Name, Telephone Number and Email Address:

Mark Savage, Director

Connected Truck Solutions

(303) 345-1422 mark.savage@drivewyze.com

Amount of prospective contract before tax: $270,000.00

Automated Thermal Inspection System (ATIS)-San Jon, NM.

Estimated tax amount (tax is subject to change): $0.00

Term of prospective contract: 1 year

Note: For terms longer than one year, Request for Policy Exemption from DFA MUST be included.

Docusign Envelope ID: 05CEC66B-2756-4AAF-8B80-AE9F66AFEBD0 mailto:Marilee.Gallacher@dps.nm.gov mailto:jimmy.rodriguez@dps.nm.gov mailto:mark.savage@drivewyze.com

III. Agency is required to state purpose/need of purchase and thoroughly list the services

(scope of work), construction or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include current contract number issued by SPD):

The Purpose of this Agreement is to purchase and install the Automated Thermal

Inspection System (ATIS) to be used in conjunction with the Smart Roadside Inspection

Systems (SRIS) for the Department of Public Safety (DPS), New Mexico State Police

(NMSP), Commercial Vehicle Enforcement (CVE) at the San Jon Port of Entry only.

ATIS automatically screens and recognizes malfunctioning running-gear on passing commercial motor vehicles (CMV) without human intervention

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The criteria for performing this work are:

• Knowledge of the proprietary SRIS Systems software installed in 2009;

• Only Drivewyze software can communicate with the Drivewyze SRIS system

• Operations and maintenance support for a single, unified system (SRIS) meeting

DPS requirements and enabling continuity of a critical public safety service;

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a

“sole source.”)

Drivewyze is the sole owner and manufacturer of the SRIS system, which includes ATIS, and is the only entity that can provide this product for their software. Only Drivewyze technicians receive current field change notices and can update the software timely and on a regular basis. Their technicians receive current training as these updates occur, plus undergo an annual recertification process per manufacturer requirements.

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The SRIS system was acquired by DPS for statewide implementation in 2009, at all 15

NM Port of Entry locations. Over that time, the system has been modified to interface with all SRIS instruments used by DPS. SRIS Weigh-in-Motion (WIM) meets American

Society for Testing and Materials (ASTM), Type III, ASTM e 1318 site performance specifications and its integration supports end-to-end SRIS system testing, system adjustments, initial calibration, and scheduled calibration testing.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

Procurement of a new Port of Entry system cannot be an alternative to customization of the existing SRIS system. The requirements determination, development, testing, deployment, and training of SRIS were a multi-year activity involving stakeholders from

DPS’ CVE Bureau, New Mexico Department of Transportation (NMDOT), United States

Department of Transportation (USDOT), and the vendor. A break in this service would present a collapse in business and safety continuity.

Currently, the SRIS provides:

• 94% decode rates for automated Commercial Vehicle Safety Alliance (CVSA) decal readers on the trucks;

• 93% decode rates for automated Hazmat placard readers on the trucks;

• 90% detection rate for automated thermal inspections for bad brakes and flat tires on the trucks;

• 96% decode rate for truck identification rates through a combination of automated Automatic License Plate Reader (ALPR) and USDOT readers at highway speeds; and

• 96% vehicle matching for the Vehicle Waveform Identification System tracks a vehicle at every point, from mainline exit to re-entry in the State of New

Mexico.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet; contacting similar service providers; and reviewing the State Purchasing

Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact

(telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

No other available solution can meet NM DPS requirements without significant customization, or without introducing risk to continuity of a critical public safety function. Each possible alternative uses different proprietary content and algorithms that would require integration into a suite of authoritative data sources and equipment including a Thermal Inspection System, Automated License Plate Reader, Hazmat

Placard Identification System (HPIS), CVSA Safety Sticker Recognition (SSR), Advanced Lane Controllers, and Vehicle Waveform Identification (VWI).

Certified by:

____________________________________________ Date:____________________

Marilee Gallacher, Chief Procurement Officer

Agency Approval by:

____________________________________________ Date: ____________________

Jason R Bowie, Cabinet Secretary

APPROVED:

____________________________________________ Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

Docusign Envelope ID: 05CEC66B-2756-4AAF-8B80-AE9F66AFEBD0

1/23/2025

1/23/2025

I. Name of Agency: Department of Public Safety