50-52100-24-06148_50-52100-24-06148 Ute Lake ITB_B001_Signed.pdf.PDF

/SPA_Signature/ SPD_ITB_Amend_012_Rev_01_0822

State of New Mexico

General Services Department Purchasing Division

(505) 827-0472

Amendment No. One

Date: March 7, 2025

To: All Potential Bidders

From:

/Purchasing_Agent/ Date:

Dorothy Mendonca New Mexico State Purchasing Agent

Re: Invitation to Bid Number: 50-35000-24-06148

Department: Energy Minerals & Natural Resources Dept.

Title: Ute Lake State Park Rogers Road Drainage Improvements

Opening date: March 13, 2025

This Amendment is issued to reflect the following:

The Invitation to Bid Number has been corrected to properly reference the correct agency.

The corrected ITB # is: 50-52100-24-06148.

The provision of the pre-bid conference notes as well as the answers to questions submitted for this ITB. (See Below)

If you have already submitted an electronic bid, you will need to acknowledge this amendment by resubmitting your bid. Your bid has changed from 'submitted' to 'in progress' and will not be accepted if you do not acknowledge this amendment. Click the link to get started:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

All other items, terms and conditions shall remain the same.

Procurement Specialist: James Ortega Phone: (505) 795-2516 Email: james.ortega@gsd.nm.gov

Docusign Envelope ID: 55E3CF37-9BB2-46A5-9CF9-2BEEE9D8CC1F

3/11/2025 https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

2201 San Pedro Dr. NE | Building 4, Suite 200 | Albuquerque, NM 87110 | 505-884-0700 | smithengineering.pro Addendum 1 Page 1 of 1 Date: March 4, 2025 Ute Lake State Park Roger’s Road Culvert Crossing Improvements

ADDENDUM NO. 1

DATE: __March 4, 2025_________________

PPROJECT NAME: Ute Lake State Park Roger’s Road Culvert Crossing Improvements

ITB NO.: 50-35000-24-06148

TO: ALL BIDDERS OF RECORD

This Addendum forms a part of the Contract Documents and modifies or supplements the Project

Manual or the Drawings as indicated below. All other provisions of the Contract Documents shall remain unchanged. This Addendum is hereby made a part of the Contract Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. Bidders shall acknowledge receipt of this Addendum in the appropriate space on the

Bid Proposal form.

I. BID FORMS (No Changes)

II. CONSTRUCTION DRAWINGS (No Changes)

III. SUPPLEMENTAL TECHNICAL SPECIFICATIONS (No Changes)

IV. CLARIFICATIONS/ INFORMATION

A. ATTACHMENT 1: Meeting minutes from the project non-mandatory prebid held on 2/26/2025.

B. ATTACHMENT 2: Plan holders list as of 3/4/2025.

SMITH ENGINEERING COMPANY

By:

Nancy Peay, PE, Smith Project Manager

2201 San Pedro Dr. NE | Building 4, Suite 200 | Albuquerque, NM 87110 | 505-884-0700 | smithengineering.pro

PRE-BID CONFERENCE MINUTES

NM EMNRD STATE PARKS DIVISION

UTE LAKE STATE PARK ROGER’S ROAD CULVERT CROSSING

IMPROVEMENTS

FEBRUARY 26, 2025, 10:00 AM, VIRTUAL

Owner: NM EMNRD State Parks Division

Owner Contact: Charles Thomas, Owners Representative

Engineer of Record: Nancy Peay, PE/ Jesus Lopez, PE Smith Engineering Company

Bid Time and Date: Thursday March 13, 2025 @ 2:00 P.M.

Submit Bids To: Electronic Submittal via eProNM

A. Attendees

1. See sign-in sheet.

2. Bidders that do not attend pre-bid conference will be considered for award.

B. Project Description

1. Demolition, removal and disposal of existing culvert and appurtenances, including roadway pavement; Grading and earthwork; Installation of new culvert crossing and appurtenances;

roadway paving.

C. Project Funding

1. State Funding

D. Review of Project Bid Documents

1. Construction Contract

EJCDC

2. Specifications

NMDOT (current revision) are the standard specifications for this project with CSI formatted supplemental technical specifications

3. Construction Drawings

Stamped 8/23/2023, 8 sheets

E. Bid Forms

1. Bid Form (signed by authorized individual(s) to bid the company) w/ contractor’s license #.

2. Unit Price Bid Proposal

ATTACHMENT 1

Pre-Bid Conference Sign-In Sheet NM EMNRD State Parks Division Ute Lake State Park Roger’s Road Culvert Crossing Improvements

- Base Bid Schedule: page 39 of PDF. Bid Items 1-24

3. Bid Bond/ Bid Security – in the amount of 5%. Bid on the form in the Bid Documents

4. List of Proposed Subcontractors

5. Campaign Contribution Disclosure Form/ Conflict of Interest Affidavit

6. Resident/ Veterans Preference Certification

7. Health Coverage Verification Form – not applicable but may provide

8. Pay Equity Form – not applicable but may provide

F. Project Schedule

1. Work shall be substantially completed with 90 calendar days after the date when the Contract times commence to run as provided in paragraph 4.01 of the General Conditions and completed and ready for final payment in accordance with paragraph 15.06 of the General Conditions within 110 calendar days.

G. Questions

1. All questions regarding the Bid Documents are to be submitted in writing by Monday, March ,3

2025 @ 5:00 P.M.

2. E-mail questions to: nancyp@smithengineering.pro

3. No verbal response shall be binding.

H. Addendums

1. No Addendums have been issued to date.

2. Last day addendums issued will be by Friday, March ,7 2025 @ 5:00 P.M.

I. Site Visit

1. Please contact Park Ranger in advanced. Ed Johnson, 505-238-0306, ed.johnson@emnrd.nm.gov

J. Open Discussion

1. Local water utility is Village of Logan 575-487-2239

2. Construction staging area will be determined at the preconstruction meeting

3. Existing culverts and roadway pavement are to be removed and disposed.

4. Export is not anticipated. If there is excess material, it shall be stockpiled on site for the owners use.

mailto:nancyp@smithengineering.pro

PRE-BID CONFERENCE SIGN-IN SHEET

NM EMNRD STATE PARKS DIVISION UTE LAKE STATE PARK ROGER’S ROAD CULVERT

CROSSING IMPROVEMENTS

FEBRUARY 26, 2025, 10:00 AM, VIRTUAL

Name Company Name Phone # e-mail

Nancy Peay Smith Engineering 505-220-0847 nancyp@smithengineering.pro

Matthew Rafaele Smith 505-884-0700 matthewr@smithengineering.pro

Charles Thomas Petroglyph Consulting/ State Parks 505-999-7618 chuck@petroglyphconsulting.com

Laurie Chavez / Jennifer Dustin

Sierra Valley Contractors 575-740-6018 sierravalleycontractors@yahoo.com mailto:nancyp@smithengineering.pro mailto:matthewr@smithengineering.pro mailto:chuck@petroglyphconsulting.com mailto:sierravalleycontractors@yahoo.com

BIDDER'S LIST

PLANS & SPECIFICATIONS DISTRIBUTED BY SMITH ENGINEERING COMPANY

Request Date: 2/19/2025

Date Issued: 2/19/2025

Corporation/Business Name: Core & Main

Contact Person: Angelo Padilla

Street Address:

City: Farmington

State & Zip Code: New Mexico 87401

Telephone Number: (505) 327-6674

Fax Number:

Email Address: Angelo.Padilla@coreandmain.com

Status:

Prime:

Sub:

Other: X

Notes:

Request Date: 2/17/2025

Date Issued: 2/18/2025

Corporation/Business Name:

Contact Person: Robby Hines

Street Address:

City:

State & Zip Code:

Telephone Number: (575) 403-7222

Fax Number:

Email Address: rbmhines@yahoo.com

Status:

Prime:

Sub:

Other: X

Notes:

120106-10 EMNRD Roger's Road Storm Drainage

Q:\SEC---PROJECTS\120106-10\ENGINEERING\Bid_Assist\120106-10 Bidder's List

ATTACHMENT 2

BIDDER'S LIST

PLANS & SPECIFICATIONS DISTRIBUTED BY SMITH ENGINEERING COMPANY

120106-10 EMNRD Roger's Road Storm Drainage

Request Date:

Date Issued:

Corporation/Business Name: Sierra Valley Contractors

Contact Person: Laurie Chavez

Street Address:

City:

State & Zip Code:

Telephone Number: 575-740-6018

Fax Number:

Email Address: sierravalleycontractors@yahoo.com

Status:

Prime:

Sub:

Other:

Notes:

Request Date:

Date Issued:

Corporation/Business Name:

Contact Person:

Street Address:

City:

State & Zip Code:

Telephone Number:

Fax Number:

Email Address:

Status:

Prime:

Sub:

Other:

Notes:

Q:\SEC---PROJECTS\120106-10\ENGINEERING\Bid_Assist\120106-10 Bidder's List mailto:sierravalleycontractors@yahoo.com

Certificate Of Completion Envelope Id: 55E3CF37-9BB2-46A5-9CF9-2BEEE9D8CC1F Status: Completed

Subject: Please DocuSign: SPD SPA

Source Envelope:

Document Pages: 7 Signatures: 1 Envelope Originator:

Certificate Pages: 5 Initials: 2 James Ortega

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1100 S Saint Francis Dr

Santa Fe, NM 87502 james.ortega@gsd.nm.gov

IP Address: 164.64.62.10

Record Tracking Status: Original

3/11/2025 8:33:03 AM

Holder: James Ortega james.ortega@gsd.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: General Services Department Location: Docusign

Signer Events Signature Timestamp Michael Saavedra

Michael.Saavedra@gsd.nm.gov

IT and Const. Bureau Chief

New Mexico General Services

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 3/11/2025 8:35:33 AM

Viewed: 3/11/2025 9:45:08 AM

Signed: 3/11/2025 9:45:38 AM

Electronic Record and Signature Disclosure:

Accepted: 6/4/2020 11:04:51 AM ID: 9cac1b3e-4279-4c8f-b2b4-c607ea9821d8

James Ortega james.ortega@gsd.nm.gov

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 3/11/2025 9:45:39 AM

Viewed: 3/11/2025 9:46:06 AM

Signed: 3/11/2025 9:53:43 AM

Electronic Record and Signature Disclosure:

Accepted: 10/24/2022 4:00:52 PM ID: b93eca54-15f4-4d91-9a9f-2dee3ce43c35

Dorothy Mendonca dorothy.mendonca@gsd.nm.gov

SPD Division Director / State Purchasing Agent

General Services Department

Signing Group: 35000 - State Purchasing Agent

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 164.64.62.10

Sent: 3/11/2025 9:53:44 AM

Viewed: 3/11/2025 10:26:01 AM

Signed: 3/11/2025 10:26:09 AM

Electronic Record and Signature Disclosure:

Accepted: 4/14/2023 7:24:59 AM ID: 51f6380f-50f7-4227-afb5-572b373dfb7c

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/11/2025 8:35:33 AM

Certified Delivered Security Checked 3/11/2025 10:26:01 AM

Signing Complete Security Checked 3/11/2025 10:26:09 AM

Completed Security Checked 3/11/2025 10:26:09 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

A. ELECTRONIC RECORD AND SIGNATURE DISCLOSURE (ERSD)

From time to time, New Mexico General Services Department (GSD), on behalf of the State of

New Mexico (SONM), may be required by law to provide you with certain written notices or disclosures. Stated below are the terms and conditions for GSD's providing you such notices and disclosures electronically through the DocuSign system. Please read this information carefully. If you are able to access this information electronically and agree to this Electronic Record and

Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to “I agree to use electronic records and signatures” before clicking “CONTINUE” within the

DocuSign system.

B. Obtaining paper copies

At any time up to twenty (20) calendar days following your use of DocuSign to electronically sign a document, you may request a paper copy of any record provided or made available electronically to you by GSD. You will have the ability to download and print documents SONM sends you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a twenty (20) calendar day period after such documents are first sent to you. Following the twenty (20) day period, if you want GSD to send you paper copies of any such documents from GSD's office, you will be charged a $1.00 per-page fee plus postage. You may request delivery of such paper copies from GSD by following the procedure stated in Section H, below.

C. Withdrawing your consent

If you decide to receive notices and disclosures from GSD electronically, you may at any time change your mind and inform GSD you want to receive required notices and disclosures only in paper format. The procedure concerning how you may inform GSD of your decision to receive future notices and disclosures in paper format as well as withdraw your consent to receive notices and disclosures electronically is stated in Section D, immediately below.

D. Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed with which GSD will be able to complete certain steps in specific transactions and deliver paper copies to you. GSD will need: (1) to send the required notices or disclosures to you in paper format; and (2) wait until GSD receives your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from SONM or to electronically sign documents generated and sent to you from SONM.

Electronic Record and Signature Disclosure created on: 4/14/2020 1:18:28 PM Parties agreed to: Michael Saavedra, James Ortega, Dorothy Mendonca

E. All notices and disclosures will be sent to you electronically

Unless you inform GSD otherwise according to these procedures, GSD will electronically provide you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements and other documents that are required to be provided or made available to you during the course of your electronic signature relationship with SONM. To reduce the possibility of inadvertent non-receipt, GSD prefers to provide all required notices and disclosures by the same method and to the same email or physical address that you furnish to GSD. Thus, you may receive the disclosures and notices electronically or in paper form. If you do not agree with this procedure, please inform GSD according to the procedures stated in Section I, below.

Please also refer to Section D, immediately above, which states the consequences resulting from your declination of electronic delivery of notices and disclosures.

F. How to contact GSD:

You may inform General Services Department (GSD) of any changes you select regarding State

Purchasing Division’s (SPD) electronic communications with you, to request paper copies of certain information from SPD, and to withdraw your prior consent to receive notices and disclosures electronically by emailing your request(s) to SPD at: GSD.SPDinfo@state.nm.us

G. To advise SPD of your new email address

To inform SPD of a change in the email address to which SPD sends you notices and disclosures electronically, you must send an email to SPD at GSD.SPDinfo@state.nm.us and in the body of such request you must include your previous and new email addresses.

H. To request paper copies from SPD

To request delivery of paper copies of electronic notices and disclosures that DocuSign and/or

SPD have previously provided to you, you must send an email to SPD at

GSD.SPDinfo@state.nm.us and in the body of your email request state your email address, full name, mailing address, and telephone number. SPD will charge you a $1.00 per page copy fee plus postage.

I. To withdraw your consent with SPD

To inform SPD that you no longer wish to receive notices and disclosures in electronic format you may:

(1) Decline to sign a document from within a signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may:

(2) Send SPD an email to GSD.SPDinfo@state.nm.us and in the body of your request state your email address, full name, mailing address, and telephone number.

J. Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The current DocuSign system requirements may be found at:

https://support.docusign.com/guides/signer-guide-signing-system-requirements

K. Acknowledging your access and consent to receive and sign documents electronically

To confirm that you are able to electronically access the information contained in this Electronic

Record and Signature Disclosure (ERSD), please confirm that you have: (1) read this ERSD, and either: (2) you are able to print on paper or electronically save this ERSD for your future reference and access; or (3) you are able to email this ERSD to an email address where you will be able to print this ERSD on paper and/or save this ERSD for your future reference and access.

Further, if you consent to receiving notices and disclosures from DocuSign and/or SPD exclusively in electronic format, then select the check-box next to “I agree to use electronic records and signatures,” before you click “CONTINUE” within the DocuSign system.

By selecting the check-box next to “I agree to use electronic records and signatures,” you confirm that:

You have read this Electronic Record and Signature Disclosure (ERSD); and

You can print this ERSD on paper, or you can save and/ or send this ERSD to a location where you can print this ERSD, for your future reference and access; and

Until or unless you notify SPD as stated in this ERSD, you consent to exclusively receive through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by SPD during the course of your electronic signature relationship with SPD.

https://support.docusign.com/guides/signer-guide-signing-system-requirements