50-49500-25-01992_50-49500-25-01992 Fabric Hangar_Payload Facility and Hangar Taxiway.pdf.PDF

STATE PURCHASING DIVISION (GSD)

BIDDER:

Name:

Address:

Phone:

Fax:

E-mail:

INVITATION TO BID

CONSTRUCTION CONTRACT

PROCUREMENT NUMBER: 50-49500-24-01992

Sealed bid opening FORMAL

NM STATE PURCHASING DIVISION

PROJECT NAME:

Fabric Hangar & Payload Facility 24-C12

BID DUE DATE: August 19, 2025

TIME: 2:00pm

Procurement Specialist: Karen Wisdom

Contact Number: 505-500-9912

Contact Email: karen.wisdom@gsd.nm.gov

ARCHITECT/ENGINEER OF RECORD:

Molzen Corbin & Associates

IMPORTANT

Only Electronically submitted bids will be accepted. No hand-carried, mailed, carrier delivered, emailed, or faxed bids will be accepted.

AGENCY (OWNER)/POINT OF

CONTACT:

Becky Dean, CPO

Bids must be submitted electronically, via eProNM only. Please see Bid Submission Instructions on page 2.

Bids are subject to the “Terms and Conditions,” shown on the attached pages of this document, and any additional bidding instructions or requirements. The Terms and Conditions shall not be modified or supplemented.

NOTE: if you decide not to bid, do not return this document.

A business eligible for a New Mexico/Native American Resident Preference (Preference) must obtain a

Preference certificate from the NM Taxation & Revenue Department. In order for the appropriate

Preference to be applied to this solicitation, the expenditure for this solicitation cannot involve federal funds, and Bidder must submit a copy of its Preference certificate along with its response to the solicitation.

Applicable Preferences will be applied to monetary values only, in accordance with §13-1-21 NMSA 1978, not percentage discounts or other non-monetary values. Additionally, only one submitted Preference will be applied per solicitation, not multiple. Applications are available for download at:

http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx

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Technical Online Bidding Questions:

(505) 795-1894 or (800) 233-1121 or you can contact the buyer listed on the ITB front page.

Bidder Instructions for Invitation to Bid (ITB)

Viewing ITB:

1. Bidders can access active procurements at the following sites:

• https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx

• https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

2. Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

Submitting Bids:

Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

• Electronic submissions through eProNM at the following site:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

• Bids will be time-stamped in the system when Bidder clicks “OK” after “Review and Submit.” Such electronic submissions will be considered sealed bids in accordance with statute.

• If an amendment is processed after bid is submitted, Bidders must resubmit their bid in order for it to be considered fully submitted. Note: It is the responsibility of the Bidder to ensure bids are correct and accurate before submission. By bidding electronically, you acknowledge any and all amendments and it is your responsibility to ensure your bid corresponds with any amendments.

Items’ Submission Instructions:

Submission process only - Contact the help line directly at: (505) 795-1894, (505) 819-7052, or (800) 233-1121or you can contact the buyer listed on the ITB (this document) front page.

Items are located on our website:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

Online Submissions:

• Download the Excel spreadsheet from the Buyer Attachments’ page;

• Enter your bid prices into the Excel spreadsheet;

• Upload the Excel spreadsheet into the Supplier Attachments’ page.

It is the Bidder’s responsibility to ensure all documents are completely uploaded and submitted electronically via the eProNM system by the deadline set forth in this ITB. The eProNM system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the eProNM system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the eProNM system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN BE ACCEPTED.

Bid Opening:

Sealed bids will be publicly opened online via Microsoft Teams. Bids are subject to the “Terms and Conditions,” shown on the subsequent pages of this document, and any additional bidding instructions or requirements. NOTE: if you decide not to https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx

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https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=

%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-

4237-b5ee-d3e9e1e586fc%22%7d

Meeting ID: 210 089 867 732

Passcode: 4W2kXN

Download Teams | Join on the web

Or call in (audio only)

+1 505-312-4308,,45609571# United States, Albuquerque Phone Conference ID: 456 095 71#

THIS BID IS SUBJECT TO THE REQUIREMENTS OF THE BIDDING DOCUMENTS AS DEFINED IN THE

"INSTRUCTIONS TO BIDDERS.”

THE BID PROPOSAL FORM MUST BE ACCOMPANIED BY A SURETY BOND, SUBCONTRACTOR LISTING

FORM, AND DOCUMENTS SPECIFIED IN THE "INSTRUCTIONS TO BIDDERS."

Bidding Documents:

Bidding Documents may be obtained / reviewed at the following locations:

eProNM https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfNewMexico

New Mexico General Services Department

The Bidding Documents contain a time for completion of the work and further impose liquidated damages for failure to complete the work within that time period.

Bids shall be presented in the form of a total Base Bid proposal under a Lump Sum Contract plus any additive or deductive alternates that are selected by the Owner. A bid must be submitted on all bid items and alternates;

segregated bids will not be accepted.

NOTE: Base Bid price shall not include state gross receipts or local options taxes. Taxes will be included in the

Contracted Amount at prevailing rates as a separate item to be paid by Owner.

In submitting this bid, each Bidder must satisfy all terms and conditions of the Bidding Documents. No Bidder may withdraw his bid for 120 DAYS after the actual date of the opening thereof.

Wage Rates & Workforce Solutions Registration: Pursuant to the Public Works Minimum Wage Act, Section 13-4-10 to 13-4-17 NMSA 1978, all work covered by this Invitation to Bid shall be in accordance with applicable state laws and, if the bid amount is sixty thousand dollars ($60,000) or more, is subject to the minimum wage rate determination issued by the New Mexico Department of Workforce Solutions, Labor

Relations Division, Public Works Unit. Section 13-4-13.1 requires Contractors when their bid is over $60,000 and subcontractors of all tiers when their portion of the work is over $60,000, to be registered with the Labor

Relations

Division of the Department of Workforce Solutions. This registration is available under the “Contractor https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15053124308,,45609571

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Registration” section at the following website:

http://www.dws.state.nm.us/LaborRelations/LaborInformation/PublicWorks

There may be some administrative delay in processing your registration. Pursuant to Section 13-4-13.1

NMSA 1978, the State Purchasing Division cannot accept your bid if you are not registered at the time of bid opening.

Please direct all questions concerning registration to DWS at (505) 841-4400.

A completed Subcontractor Listing Form must accompany each bid.

Bonds: Bid security shall be required of bidders or offerors for construction contracts when the price is estimated by the procurement officer to exceed twenty-five thousand dollars ($25,000). Bid security in an amount equal to at least five percent of the amount of the bid shall be a bond provided by a surety company authorized to do business in this state and listed in the United States Treasury Department circular 570. The equivalent in cash or otherwise supplied in a form satisfactory to the State Purchasing Agent may be substituted with prior written permission from the State Purchasing Agent and received by the State Purchasing Agent prior to submission of bid for the bidder or offeror to be considered responsive.

A 100% Performance Bond and a 100% Payment and Materials Bond for the total contract amount, including appropriate New Mexico Gross Receipts Tax, executed by a surety company authorized to do business in the state of New Mexico shall be required from the successful Bidder prior to award of contract. A subcontractor shall provide performance and payment bonds if the subcontractor’s contract (to the Contractor) for work to be performed is $125,000 or more. Failure of a subcontractor to provide the required bonds shall not subject owner to any increase in cost due to approved substitution of subcontractor.

Preferences: Applicants for in‐state / veteran preferences for all resident businesses, veterans, Native

American, Native American veteran and contractors will have to obtain preference numbers from the New

Mexico Department of Taxation & Revenue. Vendor must submit a copy of their preference certificate with each solicitation in order to receive the preference. Applications are available for download at the following website:

Attention of the Bidder who normally qualifies for a preference is particularly directed to the provisions of

Sections 13-4-1 through 13-4-4 NMSA 1978 as they shall not apply to federal aid construction projects or when the expenditure of federal funds designated for a specific contract is involved. All contracts executed in violation of this act shall be void and of no effect.

A Mandatory Pre-Bid Meeting will be held as follows:

DATE: July 29, 2025

TIME: 2:00 MST

LOCATION: TEAMS (TEAMS invitation to all who send in an AOR or request an invite)

POINT OF CONTACT: Becky Dean

Becky.dean@spaceportamerica.com

END OF INVITATION TO BID

http://www.dws.state.nm.us/LaborRelations/LaborInformation/PublicWorks

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Specifications:

A. Project Summary The New Mexico Spaceport Authority (Owner) is issuing this Invitation to Bid (ITB) to qualified contractors through a competitive process for the construction of a Fabric Hangar/ Payload Facility & Taxiway and associated infrastructure at Spaceport America's Horizontal Launch Area (HLA).

B. Background The New Mexico Spaceport Authority is undertaking a capital improvement initiative focused on the construction of a new premanufactured hangar facility at Spaceport America. This facility will provide leasable space, enhancing revenue generation and supporting the Spaceport’s operational objectives. As part of this initiative, the premanufactured fabric hangar will be built in the southwest area of the runway at the Horizontal Launch Area (HLA), requiring the installation of a foundation system, site preparation, grading, waterline connections, and other necessary infrastructure.

C. Scope of Work Scope of Work for the Fabric Hangar/ Payload Facility, Apron & Taxiway Project at Spaceport America

I. General Construction Services:

The scope of work for the Fabric Hangar/ Payload Facility, Apron & Taxiway at Spaceport America encompasses a comprehensive set of tasks focused on site preparation and the construction of critical infrastructure to support the premanufactured fabric hangar. The contractor will be responsible for executing all work outlined in the project manual and as depicted in the project drawings, which are stamped with the date of 11-13-2024.

1. Project Proposal and Permitting The awarded contractor shall review the engineered site drawings and submit a project proposal, including an itemized cost proposal and a critical path schedule, within 10 calendar days of the project award and notice to proceed. The contractor shall also notify the owner of the mobilization date no later than 10 calendar days after the project award. The contractor shall procure all necessary permits, including an EPA Stormwater Pollution Prevention Plan (SWPPP), before commencing work and shall maintain compliance with all permits and regulations during construction.

2. Mobilization and Demobilization

Payment for Mobilization and Demobilization are included as one lump sum and will be made at the lump sum prices bid therefor in the Bid Form but shall not exceed __% of the total base bid. Total original contract amount less mobilization/demobilization shall mean the total amount bid as compensation for the contract, excluding gross receipts tax, less the amount bid for mobilization/demobilization.

In addition, payment for mobilization/demobilization will not be made until the Project Manager’s approval of an adequate performance. An "adequate performance" will be satisfied when the

Contractor has shown the ability to successfully perform the required tasks of this project as outlined in these Specifications to the satisfaction of the Project Manager. In case of any weather delays, compensation for additional mobilization/demobilization will not be made.

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3. Site Preparation and Earthwork The contractor shall clear and grub the hangar site, approximately 4 acres, as indicated in the engineered drawings. The site shall be graded to include drainage swales. Clean, scarified soils from the site and imported material from an approved borrow area shall be used for backfilling.

Subgrade preparation will occur in two phases: 24 inches for the main areas and 12 inches for the parking lot. The contractor shall ensure that all subgrade compaction testing is performed per project specifications.

4. Foundation Construction The contractor shall construct a foundation for the premanufactured fabric hangar, following the specifications in the engineered drawings. The foundation design will be finalized once the hangar manufacturer is selected.

5. Utility Installation The contractor shall install all required utilities for the hangar, including water, stormwater, sewer, and connections for modular buildings. Waterline installation will include 12-inch, 6-inch, and 2-inch lines, with all necessary fittings, compaction, and connections to the existing system. The contractor shall install gate valves, hydrants, and air-vacuum stations as required.

Utility installation must comply with local codes and standards. All work shall be documented to ensure future expansion capabilities. The contractor will also ensure utility relocations as necessary and complete the installation of trench drains and stormwater management systems, including sand/oil separators and drop inlets.

6. Taxiway and Drainage Infrastructure The contractor shall construct a new taxiway to connect the hangar to the existing runway, as outlined in the engineered drawings. This will include additional excavation, erosion control, and subgrade preparation. The taxiway will include necessary drainage features, such as stormwater control structures, swales, culverts, and erosion protection measures, designed in accordance with industry standards. The taxiway will also require asphalt shoulders and cement concrete pavement installation, along with marking and the relocation of existing 1992 final site inspection. The contractor shall also submit all closeout documents, including any modifications made to the engineered drawings during the course of construction.

7. Other Infrastructure Works In addition to the taxiway, infrastructure works will include the installation of gravel, sidewalks, tie-downs, and high game fences with man-gates. An automatic rolling gate with card reader and closure loops will also be constructed.

8. Hangar Construction and Modular Units The contractor will be responsible for procuring and erecting the hangar and associated temporary structures. The contractor must obtain the manufacturer’s engineered drawings to verify foundation requirements. The premanufactured 156’ x 156’ fabric hangar shall have a minimum insulation value of R-8-10 and include a hangar door, personnel doors, interior framing, drywall, and interior doors. Additionally, the contractor will procure one modular office unit, as detailed in the drawings and specifications, along with two modular restroom buildings, each equipped with a shower stall, as outlined in the specifications. The scope also includes the installation of composite elevated decking, a ramp, stairs, and skirting, as detailed in the project manual.

9. Miscellaneous Construction Services

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Construction staking services by a New Mexico registered surveyor will be included, along with allowances for utility relocation, contingency, and testing.

II. Project Award

1. The awarded contractor shall enter into a construction services agreement with the Owner.

2. The Owner reserves the right to review the contractor’s proposal, disclose project budgets, and negotiate project budgetary items upon project award and prior to signing a binding contract.

III. Liquidated Damages Liquidated damages of $1,000 per calendar day will be assessed for each day the project is delayed beyond the agreed-upon schedule. These damages will cover additional costs and operational impacts due to delays.

V. Project Closeout

1. Engineered Site Plan As-Builts:

The contractor shall submit redlined as-builts to the Owner, indicating any deviations from the original contract documents.

2. Operation and Maintenance (O&M) Manuals:

Manuals for all systems and equipment installed as part of the project, including instructions on operation and maintenance schedules.

3. Warranties and Guarantees:

Copies of all warranties or guarantees provided by manufacturers, subcontractors, or suppliers for materials, systems, or workmanship, as well as information on the warranty period and coverage.

4. Final Project Documentation:

Final reports, test results, inspection certificates, and any other documents that show the work was completed in accordance with the contract, codes, and regulations. This includes:

o Testing and inspection reports (e.g., soil compaction tests, concrete strength tests, etc.)

o Environmental compliance documentation (e.g., Stormwater Pollution Prevention Plan (SWPPP) compliance)

5. Certificate of Substantial Completion:

A document signed by both the owner and contractor acknowledging that the project is sufficiently complete, and the owner can begin occupying or using the space.

6. Punch List Completion:

A list of any minor work that needed to be completed at the time of substantial completion, and confirmation that all punch list items have been addressed and completed.

7. Permits and Certificates of Occupancy:

Copies of all final inspection approvals, occupancy certificates, and other regulatory approvals needed to legally occupy or operate the facility.

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8. Contractor’s Insurance and Bond Documents:

Proof of final insurance and bond releases, confirming that all project-related insurance policies and performance bonds are complete and valid until the project’s end.

9. Owner Final Inspection and Project Acceptance:

The Owner will conduct a final inspection of the project site. Any deficient work or punch list items shall be addressed by the contractor within 10 calendar days of identification before the final payment is disbursed.

Exclusions Electrical, fire sprinkler, and mechanical systems are not included in the scope of work for this Invitation to Bid. These services will be provided under separate contracts and are not part of this construction project. The contractor is to coordinate with other contractors to obtain the certificate of occupancy.

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INDEX TO BIDDING AND CONTRACT REQUIREMENTS

TITLE PAGES

PREBID INFORMATION 00000

Debarred or Suspended Contractors 00000-1

Invitation to Bid 00000-2-4

INSTRUCTIONS TO BIDDERS 00100

Definitions and Terms 00100-1- 2

Examination of Bidding Documents & Site 00100-2

Bidding Documents 00100-2 - 3

Bidding Procedures 00100-3 - 16

Subcontractors (Sec 1-13, Ch 18, Laws of 1988) 00100-6 - 13

Consideration of Bids 00100-16-17

Post-Bid Information 00100-17-18

Other Instructions to Bidders 00100-18

SECTION 200 NOT USED

BID FORMS 00300

Bid Form - Lump Sum Price or Unit Price 00300-1 - 6

[RESERVED] 00300-7 – 9

DFA Agency Certification 00300-10

NM Employees Health Coverage Verification Form 00300-11

SUPPLEMENTS TO BID FORMS 00400

Bid Bond 00400-1 - 2

Agent's Affidavit 00400-3 - 4

Subcontractor Listing Requirements 00400-5 - 7

AGREEMENT FORMS 00500

Agreement – Between owner and contractor 00500-1 - 9

BONDS, CERTIFICATES & NOTICES 00600

Performance Bond 00600-1 - 2

Labor and Material Payment Bond 00600-3 - 4

Agent's Affidavit 00600-5

Certificate of Insurance 00600-6

Assignment of Antitrust Claims 00600-7

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TITLE PAGES

Notice of Award 00600-8 - 9

Notice to Proceed 00600-10

GENERAL CONDITIONS OF THE CONTRACT 00700

(see index in General Conditions) 00700-1 - 47

SUPPLEMENTARY CONDITIONS 00800

Modifications to General Conditions 00800-1

Additional Conditions 00800-1

All Change Order Forms 00800-2-8

Certificate of Final Completion 00800-9

Certificate of Substantial Completion (G704) 00800-10-11

FMD Project Sign Requirements and

State of NM Building Plaque Requirements [RESERVED] 00800-12-13

Wage Rate Determinations (printed on color pages) 00800-14

ADDENDA AND MODIFICATIONS 00900

00900-1

INDEX TO SPECIFICATIONS, DIVISIONS 1 - 16 (By Architect/Engineer)

SECTION SECTION TITLE DESCRIPTION

General Contract Provisions

10 Definition of Terms

20 Proposal Requirements and Conditions

30 Award and Execution of Contract

40 Scope of Work

50 Control of Work

60 Control of Materials

80 Execution and Progress

90 Measurement and Payment

Part 2 – General Construction Items

C-100 Contractor Quality Control Program (CQCP)

C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control

C-105 Mobilization

C-110 Method of Estimating Percentage of Material within Specification Limits (PWL)

Part 3 – Sitework

ITEM DESCRIPTION

P-151 Clearing and Grubbing

P-152 Excavation, Subgrade, and Embankment

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P-154 Subbase Course

P-156 Cement Treated Subgrade

Part 4 – Base Courses

P-209 Crushed Aggregate Base Course

Part 5 – Intentionally left bland and is not part of the contract documents.

Part 6 – Flexible Pavements

ITEM DESCRIPTION

P-401 Asphalt Mix Pavement

P-403 Asphalt Mix Pavement Base Course

Part 7 – Rigid Pavement

P-501 Portland Cement Concrete Pavement

Part 9 - Miscellaneous

P-602 Emulsified Asphalt Prime Coat

P-603 Emulsified Asphalt Tack Coat

P-604 Compression Joint Seals for Concrete Pavements

P-605 Joint Sealant for Pavements

P-610 Concrete for Miscellaneous Structures

P-620 Runway and Taxiway Marking

13 12 0 Temporary Fabric Hangar

13 12 1 Elevated Decking System

13 13 0 Modular Office Buildings

13 12 1 Portable Restroom Facilities

Exhibit A Elevated Composite Decking System

Exhibit B Modular Office Buildings with Kitchenette

Exhibit C Portable Restroom Facilities

31 23 33 Trenching & Backfilling

33 12 01 Water Systems

33 13 13 Disinfection of Domestic Water Systems

Part 10- Fencing

F-162 Chain-Link Fence & Skirt

F-163 Wildlife Deterrent Fence

Part 11- Drainage

D-701 Pipe for Storm Drains and Culverts

D-751 Manholes, Catch Basins, Inlets and Inspection Holes

INSTRUCTIONS TO BIDDERS

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1.0 DEFINITIONS AND TERMS

1.1 Terms used in these Bidding Documents which are defined in the Instructions to Bidders and in the

Conditions of the Contract for Construction (General, Supplementary, and Other Conditions) have the meanings assigned to them in those documents.

A. ADDENDUM/(AMENDMENT): A written or graphic instrument issued prior to the opening of

Bids which clarifies, corrects, or changes the Bidding Documents or Contract Documents. Plural:

addenda.

B. ALTERNATE BID: Amount stated in the Bid as the sum to be added from the amount of the

Base Bid if the corresponding change in the project scope, materials, and/or methods of construction is awarded by the Owner.

C. BASE BID: Amount stated in the Bid as the sum for which the Bidder offers to perform the work, excluding alternate Bids.

D. BID: The offer of the bidder submitted on the prescribed form setting forth the prices for the work to be performed in conformance with the Bidding Documents.

E. BID LOT: A major item of work for which a separate quotation or proposal is requested.

F. BIDDER: One who submits a Bid directly to the Owner, as distinct from a subcontractor who submits a bid to a contractor.

G. BIDDING DOCUMENTS: The Bidding Requirements and the Contract Documents.

H. BID FORM: A form which shall include space in which the bid price shall be inserted and which the Bidder shall sign and submit along with all other necessary submissions. A Bidder may submit a reasonable facsimile of the Bid Form. Oral, telephonic, and telegraphic bids are invalid and will not be considered.

I. BIDDING REQUIREMENTS: Notice of Invitation to Bid, Prebid Information, Instructions to

Bidders, Information Available for Bidders, the Bid Form, Supplements to the Bid Form, and portions of Addenda relating to any of these.

J. INVITATION FOR BID: All documents including those attached or incorporated by reference or utilized for soliciting sealed bids.

K. RESPONSIBLE BIDDER: A Bidder who submits a Responsive Bid and who has furnished, when required, information and data to prove that his financial resources, production or service facilities, personnel, service reputation, and experience are adequate to make satisfactory delivery of the services, construction, or items of tangible personal property described in the Invitation for

Bid.

L. RESPONSIVE BID: A bid which conforms in all material respects to the requirements set forth in the Invitation for Bid.

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M. SUCCESSFUL BIDDER: The lowest Responsible Bidder to whom the Owner, on the basis of the Owner's evaluation, makes an award. A Successful Bidder does not become the contractor until an agreement with the Owner is signed.

2.0 EXAMINATION OF BIDDING DOCUMENTS AND SITE

2.1 Before submitting a Bid, each Bidder must:

A. Examine the Bidding Documents thoroughly.

B. Visit the site to familiarize himself with local conditions that may in any manner affect cost, progress, or performance.

C. Familiarize himself with Federal, State, and local laws, ordinances, rules, and regulations that may in any manner affect cost, progress, or performance of the Work; and

D. Study and carefully correlate the Bidder's observations with the Bidding Documents.

2.2 The Owner will provide each Bidder access to the site during the mandatory pre-bid meeting to conduct such investigations and tests as each Bidder deems necessary for submission of his Bid.

2.3 The lands upon which the Work is to be performed, rights-of-way for access thereto, and other lands designated for use by the Contractor in performing the work are identified in the Bidding Documents.

2.4 The submission of a Bid will constitute an incontrovertible representation by the Bidder that he has complied with every requirement of this Section and that the Bidding Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

3.0 BIDDING DOCUMENTS

3.1 COPIES OF BIDDING DOCUMENTS

3.1.1 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the Invitation may be obtained from the Architect/Engineer (unless another issuing office is designated in the Invitation for Bid). The deposit will be refunded to Bidders who submit a bona-fide bid and return the bidding Documents in good and complete condition within fifteen (15) calendar days after opening of Bids.

3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the Owner nor the

Architect/Engineer assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

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3.1.3 The Owner and the Architect/Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

3.2 INTERPRETATIONS

3.2.1 All questions about the meaning or intent of the Bidding Documents shall be submitted to the

Architect/Engineer in writing. Replies will be issued by Addenda mailed or delivered to all parties recorded by the Architect/Engineer as having received the Bidding Documents. Questions received less than ten (10) days prior to the date for opening of Bids will not be answered. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

3.2.2 Bidders and Subcontractors shall promptly notify the Architect/Engineer of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.3 SUBSTITUTE MATERIAL AND EQUIPMENT

The contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the

Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by the contractor if acceptable to the Architect/Engineer, application for such acceptance will not be considered by the

Architect/Engineer unless submitted to the Architect/Engineer at least ten (10) days prior to the date for opening Bids. Any allowance of substitutions will be published to all prospective Bidders via addendum. The procedure for submittal of any such application by the Contractor and consideration by the Architect/Engineer is set forth in the Contract Documents.

3.4 ADDENDA (AMENDMENT)

3.4.1 Addenda/amendment will be issued by NM State Purchasing on their webpage.

3.4.2 Copies of Addenda/Amendment will be made available for inspection wherever Bidding

Documents are on file for that purpose.

3.4.3 Addenda/Amendment will be issued no later than four (4) days prior to the date for receipt of Bids, except an addendum withdrawing the request for bids or one which includes postponement of the date for receipt of Bids.

4.0 BIDDING PROCEDURES

4.1 FORM AND STYLE OF BIDS

4.1.1 Bids shall be submitted on forms identical to the form included with the Bidding Documents.

4.1.2 All blanks on the Bid Form shall be filled in by typewriter or manually in ink.

4.1.3 Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and, in case of discrepancy between the two, the amount written in words shall govern.

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4.1.4 Any interlineation, alteration, or erasure must be initialed by the signer of the bid.

4.1.5 All requested Additive or Deductive Alternate Bids shall be bid. If no change in the Base Bid is required, enter "No Change."

4.1.6 Where there are two or more major items of work (identified as "Bid Lots") for which separate quotations are requested, the Bidder may, at his discretion, submit quotations for any or all items, unless otherwise specified. Additionally, the Bidder may submit a lump sum price for all lots for which the Bidder has submitted separate quotations.

4.1.7 Each copy of the bid shall include the complete name of the Bidder and a statement that the Bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the State of incorporation and have the applicable New Mexico Certificate of Incorporation number or

Certificate of Authority number. The Bid shall include the current contractor's license number and type, and the current Contractor's preference number. A bid submitted by an agent shall have a current Power of

Attorney attached certifying the agent's authority to bind the Bidder.

4.1.8 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

4.1.9 The address to which communications regarding the Bid are to be directed must be shown.

4.1.10 The Project Name and Number, as well as State Purchasing's Invitation to Bid Number, shall be clearly shown on the outside of the envelope in which the Bid is submitted.

4.2 BID SECURITY (BID BOND)

4.2.1 Bid security shall be required of bidders or offerors for construction contracts when the price is estimated by the procurement officer to exceed twenty-five thousand dollars ($25,000). Bid security in an amount equal to at least five percent of the amount of the bid shall be a bond provided by a surety company authorized to do business in this state and listed in the United States Treasury Department circular 570. The equivalent in cash or otherwise supplied in a form satisfactory to the State Purchasing Agent may be substituted with prior written permission from the State Purchasing Agent and received by the State

Purchasing Agent prior to submission of bid for the bidder or offeror to be considered responsive.

4.2.2 The bid security shall be in the amount of five percent (5%) of the highest Bid amount submitted, unless otherwise stipulated, pledging that the Bidder will enter into a Contract with the Owner on the terms stated herein and will furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

4.2.3 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either:

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B. The specified time has elapsed so that Bids may be withdrawn, or

C. All Bids have been rejected.

4.2.4 When the Bidding Documents require bid security, noncompliance by the Bidder requires that the

Bid be rejected (13-1-147A, NMSA 1978).

4.2.5 If a Bidder is permitted to withdraw his Bid before award, no action shall take place against the

Bidder or the bid security (13-1-147B, NMSA 1978).

4.2.6 The Owner may reduce bid security requirements authorized by the Procurement Code (13-1-28 to 13-1-199, NMSA 1978) to encourage procurement from small businesses. Reduction, if any, and the manner thereof will be stipulated in Paragraph 7. Reduction of the amount of bid security, if any, shall in no way reduce requirements for Performance, Payment, or other Bonds referenced in the Bidding Documents.

4.3 PREBID MEETING

4.3.1 The Architect/Engineer of Record will conduct a Pre-bid Conference prior to the bid opening date stated in the Invitation to Bid.

4.3.2 The Architect/Engineer of Record and his consultants, as applicable, shall be represented.

Prospective Bidders, Prospective Subcontractors, and Prospective Vendors/Suppliers are required to attend and should be prepared to ask questions regarding substitutions. The failure of Subcontractor or Vendor to attend shall be interpreted to mean that a bid from the vendor will not be accepted.

4.3.3 Questions and requests for clarification are to be presented in written form. Responses will be written and issued as Addenda. No verbal response shall be binding.

4.4 RESIDENT CONTRACTOR AND RESIDENT VETERAN CONTRACTOR'S PREFERENCE AND

NATIVE AMERICAN PREFERENCE

4.4.1 When Bids are received from nonresident contractors and resident contractors and the lowest responsible Bid is from a nonresident contractor, the contract shall be awarded to the resident contractor whose

Bid is nearest to the bid price of the otherwise low nonresident contractor if the Bid price of the resident contractor is made lower than the Bid price of the nonresident contractor when multiplied by a factor of ninety-five one-hundredths.

4.4.2 No contractor shall be treated as a resident contractor in the awarding of public works contracts by the Owner unless the contractor has attached to the bid package a valid Certificate proving that the contractor and/or business is qualified with the State Tax and Revenue Department as a resident contractor or business pursuant to NMSA 13-1-21. The procedure for application and certification can be found at the State Taxation and Revenue website www.tax.newmexico.gov .

4.4.3 For all Resident Preference the certification Form from TRD must accompany the ITB Bid Form. The procedure for application and certification can be found at the State Taxation and Revenue website http://www.tax.newmexico.gov/

17 | P a g e www.tax.newmexico.gov . Additionally, the Resident Veteran’s Preference Certification must accompany the Bid form. It will be used to determine the preference percentage that is applied to the Base Bid. The

Resident Veteran Preference and the Resident Preference AND Native American Resident Preference will not be a combined percentage. The higher of the two will be applied for evaluation purposes only.

4.5 NOT USED

4.6 SUBCONTRACTORS

4.6.1 The bidder shall list the Subcontractors he proposes to use for all trades or items on the

Subcontractor Listing Form attached to the Bidding Documents. Pursuant to Chapter 18, Laws of 1988, 2nd

Session; as follows:

AN ACT

RELATING TO CONSTRUCTION INDUSTRIES; ENACTING THE SUBCONTRACTOR FAIR

PRACTICES ACT.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

13-4-31. Short title.

Sections 1 through 12 [13-4-31 to 13-4-42 NMSA 1978] of this act may be cited as the "Subcontractors

Fair Practices Act".

History: Laws 1988, ch. 18, § 1.

ANNOTATIONS

Meaning of "this act". — The term "this act" refers to Laws 1988, Chapter 18, §§ 1 to 12 of which appears as 13-4-31 to 13-4-42 NMSA 1978. Section 13 of Laws 1988, Chapter 18 appears as 13-4-43 NMSA 1978.

13-4-32. Legislative findings.

The legislature finds that the practices of bid shopping and bid peddling in connection with the construction, alteration and repair of public works projects often result in poor quality of material and workmanship to the detriment of the public, deprive the public of the full benefits of fair competition among contractors and subcontractors and lead to insolvencies and loss of wages to employees.

History: Laws 1988, ch. 18, § 2.

13-4-33. Definitions.

As used in the Subcontractors Fair Practices Act [13-4-31 to 13-4-42 NMSA 1978]:

A. "contractor" means the prime contractor on a public works construction project who contracts directly with the using agency;

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B. "subcontractor" means a contractor who contracts directly with the contractor;

C. "listing threshold" means the dollar amount, stipulated in the bidding documents, above which subcontractors must be listed;

D. "notice" means information, advice or a written warning intended to apprise a contractor, subcontractor or using agency of some proceeding in which the contractor's, subcontractor's or using agency's interests are involved or to inform him of some fact that is his right to know. Notice may be sent to a contractor, subcontractor or using agency by certified or registered mail and shall be deemed to be completed upon date of mailing; and

E. "using agency" means any state agency or local public body requiring services or construction.

History: Laws 1988, ch. 18, § 3; 1995, ch. 82, § 2.

ANNOTATIONS

The 1995 amendment, effective June 16, 1995, in Subsection D, substituted "subcontractor or using agency" for "or subcontractor" twice, substituted "the contractor's, subcontractor's or using agency's" for

"his", and substituted "that" for "which".

13-4-34. Listing of subcontractors; requirements.

A. Any using agency taking bids for any public works construction project shall provide in the bidding documents prepared for that project a listing threshold which shall be five thousand dollars ($5,000) or one-half of one percent of the architect's or engineer's estimate of the total project cost, not including alternates, whichever is greater. If the bidding documents do not include a listing threshold, then the using agency shall supply the listing threshold. If the listing threshold has not been included, the bid opening shall be postponed until the using agency has complied with this section. Any contractor or subcontractor interested in bidding may apply to the district court in the county in which the project will be located for an injunction preventing the bid opening until the using agency has complied with this section. Any person submitting a bid shall in his bid set forth:

(1) the name and the city or county of the place of business of each subcontractor under subcontract to the contractor who will perform work or labor or render service to the contractor in or about the construction of the public works construction project in an amount in excess of the listing threshold; and

(2) the category of the work that will be done by each subcontractor. The contractor shall list only one subcontractor for each category as defined by the contractor in his bid.

B. A bid submitted by a contractor who fails to comply with the provisions of Subsection A of this section is a nonresponsive bid which shall not be accepted by a using agency.

History: Laws 1988, ch. 18, § 4; 1989, ch. 296, § 1; 1995, ch. 82, § 3.

ANNOTATIONS

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The 1995 amendment, effective June 16, 1995, in Subsection A, inserted "not including alternates", added the second through fourth sentences, substituted in Paragraph A(1) "the city or county" for "location", and in

Paragraph A(2) substituted "category" for "nature" and "that" for "which"; and in Subsection B, substituted

"a contractor who" for "any person which".

Separate categories of work in one bid request. — Although there was only one invitation for bids, since it requested two distinct bids covering a single bid lot and a combination of that bid lot with another, the contractor should have listed the subcontractor who would perform each category of work. Dynacon, Inc. v.

D & S Contracting, 1995-NMCA-071, 120 N.M. 170, 899 P.2d 613.

Written contract not required for listing as subcontractor. — The absence of a written contract between a general contractor and subcontractor at the time the general contractor submitted its bid did not mean that the general contractor was not obligated to list the subcontractor in the bid. Romero Excavation & Trucking, Inc. v. Bradley Constr., Inc., 1996-NMSC-010, 121 N.M. 471, 913 P.2d 659.

13-4-35. Exemption.

With the exclusion of that portion of work covering street lighting and traffic signals, the Subcontractors

Fair Practices Act [13-4-31 to 13-4-42 NMSA 1978] shall not apply to contracts for the construction, improvement or repair of streets or highways, including bridges, underground utilities within easements including but not limited to water lines, sewer lines and storm sewer lines.

History: Laws 1988, ch. 18, § 5.

13-4-35.1. Application of act.

The Subcontractors Fair Practices Act [13-4-31 to 13-4-42 NMSA 1978] shall not apply to any transaction occurring after the contractor and the listed subcontractor have executed a subcontract unless subsequent action on the subcontract relates to subcontractor listing requirements.

History: Laws 1995, ch. 82, § 1.

13-4-36. Substitution of subcontractor.

A. No contractor whose bid is accepted shall substitute any person as subcontractor in place of the subcontractor listed in the original bid, except that the using agency shall consent to the substitution of another person as a subcontractor in the following circumstances:

(1) when the subcontractor listed in the bid, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract, when such written contract, based upon the general terms, conditions, plans and specifications for the project involved and the terms of such subcontractor's written bid, is presented to him by the contractor;

(2) when the subcontractor listed in the original bid becomes bankrupt or insolvent prior to execution of a subcontract;

(3) when the using agency refuses to approve the subcontractor listed in the original bid, provided such approval has been reserved in the bidding documents;

(4) when the subcontractor listed in the original bid fails or refuses to perform his subcontract;

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(5) when the contractor demonstrates to the using agency or its duly authorized officer that the name of the subcontractor was listed as the result of an inadvertent clerical error;

(6) when a bid alternate accepted by the using agency causes the listed subcontractor's bid not to be low;

(7) when the contractor can substantiate to the using agency that a listed subcontractor's bid is incomplete;

(8) when the listed subcontractor fails or refuses to meet the bond requirements of the contractor;

(9) when it is determined that the listed subcontractor does not have a proper license to perform the work and the contractor has submitted the name of the subcontractor along with proof that the subcontractor bid work for which he was not licensed by the construction industries division of the regulation and licensing department; or

(10) when it is determined by the using agency, the prime contractor or the director of the labor and industrial division of the labor department that a listed subcontractor is not a registered subcontractor on the date bids are unconditionally accepted for consideration.

B. Prior to approval of the contractor's request for substitution of a subcontractor, the using agency shall give notice in writing to the listed subcontractor of the contractor's request to substitute and of the reasons for the request. The notice shall be served by certified or registered mail to the last known address of the subcontractor. The listed subcontractor who has been so notified has five working days within which to submit written objections to the substitution to the using agency. Failure to file written objections shall constitute the listed subcontractor's consent to the substitution. If written objections are filed, the using agency shall give at least five working days notice in writing to the listed subcontractor of a hearing by the using agency on the contractor's request for substitution.

C. No contractor whose bid is accepted shall permit any subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original bid without the consent of the using agency.

D. No contractor whose bid is accepted, other than in the performance of change orders causing changes or deviations from the original contract, shall sublet or subcontract any portion of the work in excess of the listing threshold as to which his original bid did not designate a subcontractor unless:

(1) the contractor fails to receive a bid for a category of work. Under such circumstances, the contractor may subcontract. The contractor shall designate on the listing form that no bid was received; or

(2) the contractor fails to receive more than one bid for a category of work. Under such circumstances, the contractor may subcontract. The contractor shall state on the listing form that only one subcontractor's bid was received, together with the name of the subcontractor. This designation shall not occur more than one time on the subcontractor list.

History: Laws 1988, ch.