5-Submission Instructions - RFP 005-26.pdf
PDF 146 KB Posted
- Attached to
- Hosted Voice and Fax Services
- Solicitation number
- RFP 005-26
- Issued by
- Clayton County, Georgia
About this file
This file constitutes submission instructions for RFP 005-26, issued by Clayton County Public Schools (CCPS) in Georgia, for Hosted Voice and Fax Services. CCPS seeks qualified firms to provide hosted voice and fax services infrastructure, implementation plans, connectivity, hardware, and monitoring systems. The Request for Proposals process includes a question period beginning February 11, 2026 at 5:00 PM EST and ending March 4, 2026 at 3:00 PM EST. Suppliers must submit an Intent to Bid by March 18, 2026 at 3:00 PM EDT to enable proposal preparation. The submission deadline is March 18, 2026 at 3:00 PM EST, with CCPS strongly recommending that suppliers begin the upload process at least one day prior to the closing time. Proposals must be submitted through the Clayton County Public Schools Bonfire portal at https://claytonk12ga.bonfirehub.com/opportunities/222041.
Suppliers must submit multiple required documents including a Proposal Submission Form, Contractor Affidavit and Agreement Form, Sub-Contractor and Sub-Sub-Contractor Affidavit and Agreement Forms, W-9 Form, Proponent Declarations and Representations Form, Reference and Release Form, Addenda, Business License and Certifications, Certificate of Insurance, Certificate of Authority to Transact Business in Georgia, SLBE Forms, State of Georgia Annual Registration, RFP Technical Response, and Cost Proposal Form. All documents must be submitted as PDF files with a maximum upload file size of 1000 MB per file, and embedded documents are not permitted. The relevant commodity codes for this procurement include NIGP codes related to application infrastructure and hosting services, fax services, voice response systems, voice mail systems, and application service providers. Technical support for submission issues is available through Bonfire Support at Support@GoBonfire.com or via their help forum at https://vendorsupport.gobonfire.com/hc/en-us.
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RFP 005-26 Hosted Voice and Fax Services
Submission Instructions for Suppliers Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Proposal Submission Form File Type: PDF (.pdf) Multiple Required
Contractor Affidavit and Agreement Form
File Type: PDF (.pdf)
Multiple
Required
Sub-Contractor Affidavit and Agreement Form
Sub-Sub-Contractor Affidavit and Agreement
W-9 Form File Type: PDF (.pdf) Multiple Required
Proponent Declarations and Representations Form
Reference and Release Form File Type: PDF (.pdf) Multiple Required
Addenda File Type: PDF (.pdf) Multiple Required
Name Type # Files Requirement
Business License, Certifications, etc. File Type: PDF (.pdf) Multiple Required
Certificate of Insurance File Type: PDF (.pdf) Multiple Required
Certificate of Authority to Transact Business in Georgia
Appendix D: All SLBE Forms File Type: PDF (.pdf) Multiple Required
State of Georgia Annual Registration File Type: PDF (.pdf) Multiple Required
RFP Technical Response File Type: PDF (.pdf) Multiple Required
Cost Proposal Form File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92005
Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted
NIGP 91536
Facsimile, Fax Services
NIGP 72546
Phone Mail/Voice Mail Systems (Inactive, please see commodity code 883-90)
Commodity Set Commodity Code Title Description
NIGP 88316 Audiotex Voice Response Systems
NIGP 88343
Interactive Voice Response (IVR) Systems
NIGP 88390 Voice Mail Systems
NIGP
92003
Application Service Provider (ASP), Web Based Hosted
NIGP 92005
Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/222041
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
March 18, 2026 at 3:00 PM EDT.
https://claytonk12ga.bonfirehub.com/opportunities/222041
The Question period for this opportunity starts February 11, 2026 at 5:00 PM EST. The Question period for this opportunity ends March 4, 2026 at 3:00 PM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 18, 2026 at 3:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
| Submission Instructions for Suppliers |
| Requested Documents: |
| Important Notes: |
| Need Help? |
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