5-SPECS RFP 27-555.pdf

SPECIFICATIONS FOR RFP 27-555

OSHA 10 INSTRUCTOR

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to deliver OSHA- 10 for General Industry training to students enrolled in Hudson Valley College’s Aeronautical Technical Institute (HVCC ATI)

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.

SECTION C – PROJECT OBJECTIVES

Hudson Valley Community College’s Aeronautical Technical Institute ( HVCC ATI ) seeks qualified OSHA-10 General Industry instruction to be delivered on our premises at the Albany International Airport approximately six times per year.

SECTION D - SCOPE OF WORK

The scope of work includes providing ON-SITE, IN-PERSON OSHA-10 General Industry on a mutually agreed upon schedule, approximately once per quarter at the HVCC ATI classrooms and aviation lab, which are located at the Albany International Airport.

The vendor must notify the ATI of any class schedule changes or cancellations.

Instruction will be both in the classroom and in the Hangar and Lab spaces, with particular emphasis on the safety features present in these spaces.

Upon the successful completion of the training, each participating student will receive the plastic credit-card sized official OSHA-10 GI proof-of-training card.

Included in this Scope is all necessary communication, student enrollment information and billing/invoicing necessary to complete each cohort of students. Class sizes are limited to 18 per cohort for the duration of this contract.

SECTION E – SCHEDULE

HVCC ATI is open and available for a site visit on request, during our normal working hours. These are M-F, 9AM-3PM. Please make prior arrangements to ensure ATI staff is available to host a visit by calling 518 629- 4233.

SECTION F – VENDOR QUALIFICATIONS

Failure to comply with all requirements listed here will be grounds for rejection of your proposal. The college reserves the right to determine that a vendor has substantially met the proposal requirements and/or to ask for additional information, to interview vendor and/or to visit vendor’s office(s) and disposal sites.

The Vendor’s company must be listed as an eligible trainer of OSHA-10 General Industry, and the Vendor must provide verification that the individual(s) who will be provided on site are actually qualified OSHA by OSHA to be instructors.

SECTION G – CONTRACTORS RESPONSIBILITIES

Vendor must receive purchase order prior to performing services.

Subcontractors are not permitted.

SECTION H – EVALUATION CRITERIA -PRICE, EXPERIENCE, ETC.

Proposals will be evaluated based on the following criteria:

Instructor Qualifications and Certification 25% Program Compliance 25% Past Performance 25% Cost 25%

Cost proposals must include an itemized list of all direct and indirect costs associated with the training.

Pricing should be lower or equal to any co-operative and state contract pricing a particular vendor may have

SECTION I – TERM OF CONTRACT

The term of this Contract shall span two years, from January 4th 2027 through December 22nd, 2028.

SECTION J - TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any bidder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms

Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

Evaluations for awards shall be completed within 30 days of bid submission deadline.

SECTION K – SUBMISSION INFORMATION

Questions regarding the RFP must be submitted through the Bonfire portal.

HVCC prefers proposals be submitted using our online application system, Euna Solutions (Bonfire), located at:

https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

Proposals can also be mailed or hand delivered must be sealed and have the RFP name and number on the envelope:

Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180

SECTION L – CONTACTS

Issuing Office

Aeronautical Technical Institute Barry Witte b.witte@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com