5 - SOW Mobile Ultrasounds and Echocardiogram Services 1.pdf

Mobile Ultrasounds and Echocardiogram Services

STATEMENT OF WORK

Subject

The Federal Medical Center (FMC) Carswell, Fort Worth, Texas, intends to make a single award to a responsible entity for the provision of Mobile Ultrasonography and Echocardiogram services.

The FMC and the adjacent Federal Prison Camp (FPC) currently house female Adults in Custody (AIC’s)and both facilities are in close proximity to each other.

Place of Performance

FMC Carswell

"J" Street Building 3000

Fort Worth, TX 76127

Mobile services will be provided on-site at FMC Carswell.

Although the majority of ultrasound and echocardiogram services will be performed within the FMC, service may be required at the FPC as well.

Schedule

For Mobile Ultrasonography Services, the contractor will normally provide services four (4) times a week or as the need is determined by the Health Services Administrator. Services will be scheduled between the hours of 06 00 a.m. - 3 00 p.m.

including a 60-minute unpaid lunch break, Monday, Tuesday, Wednesday, and Friday, excluding federal holidays. A minimum of 12 exams will be completed per day. Echocardiogram services will be provided once a week or as the need is determined by the Health Services Administrator. The contractor will sign the consultant log, indicating the date, time of arrival, and time of departure. The number of AIC’s will vary. The dates and times of services may be adjusted to meet the needs of the Health Services Department at FMC Carswell.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FMC Carswell should be considered when submitting your quote.

Supplies

All supplies and equipment that the contractor routinely needs for the ultrasound and echocardiogram tests, will be provided by the contractor except for electrical power. If additional equipment is required by the contractor, he or she must make a request in writing to the Health Services Administrator. All medical records remain the property of FMC Carswell.

Scope of Services

The contractor shall be responsible for the following:

• Review all ultrasound and echocardiogram imaging requests, checking for special instructions; and confirming studies based on physician orders for all AIC’s receiving care.

• Provide 2D echocardiograms. Have the capacity to perform 3D echocardiograms.

• Provide ultrasound examinations of various internal body organs and different body parts, as requested by the health care providers at the FMC.

• Perform venous doppler studies.

• Provide professional interpretations. Reports must be in typewritten or computerized format. Reports must be received within 48 hours of service. If abnormalities are noted, FMC Carswell Health Services must be notified immediately. The contractor will be responsible for the cost of professional interpretations.

• The contractor will be responsible for equipment transportation, delivery and set up, complete maintenance/service coverage for all equipment, training and staffing. The only expense to the FMC will be the provision of electrical power.

• The contractor will be required to provide films from each clinic to the FMC Health Services staff. The films should be provided on a CD-ROM disc that FMC Carswell will retain, within two weeks of the scheduled clinic. The contractor may be required to provide films and reports to specialists who are providing care to the AICs at FMC Carswell.

• Providing verification of credentials and proof of malpractice insurance. This includes contract staff performing and interpreting the exam.

• Must meet all applicable Joint Commission Standards and requirements including the National Patient Safety Goals and if found to be out of compliance with any Joint Commission standard / requirement, including the National Patient Safety Goals, the contractor agrees to make immediate corrections.

Attire

The contractor is expected to wear professional clothing while on duty. Although scrub uniforms are approved, they shall not be the colors, Khaki, or Spruce Green. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed within the institution until the appropriate attire is presented. The FMC will not be charged for the delay in services.

Health Requirements

The contractor shall ensure personnel are free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract. The contractor will be responsible of providing and ensuring yearly Tuberculin Skin Testing (TST) or the alternative chest x-rays have been performed to their staff. The contractor is responsible for providing their staff with annual Influenza vaccination.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody and conduct of inmates. The contractor shall attend an orientation program prior to commencing services. Failure to comply with security, safety regulations or procedures may result in termination of this contract. All contract personnel providing services will complete a background investigation in accordance with BOP Program Statement 3000.03. Additionally, the requirements will be met as outlined in the solicitation/contract.

Special Qualifications Requirements

The contractor must be registered and licensed with appropriate Boards of Medicine in the state of Texas to provide the services requested in the Statement of Work. Credentials must be provided for any physician interpreting the radiology studies. The credentials must satisfy Joint Commission and Bureau credential requirements.

All reports need to be typed with appropriate letterhead of the Radiologist and for specialists reading the studies. There should be typed signature blocks. All specialists reading studies, including radiologist and/or cardiologist, need to be board certified. We require a phone call from the radiologist for any serious abnormal reading. In addition, the personnel operating the equipment must be licensed to practice in the state of Texas and provide documentation of these requirements.

Contractors must also provide proof of insurance, which is compliant with industry standards as well as Joint Commission accreditation certificate. The contractor must provide a copy of their insurance certifications. The contractor must provide a point of contact which shall be responsible for delivery of services under this contract.

Methods of Instruction

The services to be provided are professional in nature and will be commensurate with the Joint Commission. The methods utilized will meet medical practices established in the local community.

These services, although not directly supervised, may be reviewed periodically by a physician and Contract Officer's Representative (COR) at the FMC.

The performance of these services will be monitored by the government for adherence to contract terms. The Clinical Director and/or Bureau of Prisons Physician(s) will retain professional responsibility for all patients referred to radiology.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employees shall not be responsible for the management of inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and well-being. The contractor is to be aware of security and is responsible for always maintaining a professional relationship with inmates. Any violation of the institution rules and regulations are to be brought immediately to the attention of a government employee of the FMC.

Medical Liability

This contractor shall maintain medical liability insurance in accordance with FAR 52.237-7 including the maintenance of medical liability insurance.

Systems of Records

In accordance with FAR 52.224-1, 52.224-2 and 52.224-3 the contractor will occasionally use, disseminate, and/or handle AIC’s records that will contain confidential and personal identifiable information. All records will be handled in accordance with the Bureau of Prisons’ Health Services Manual medical records policies. Information concerning the history of an AIC may only be released by the Executive Assistant of the FMC in accordance with the privacy act 1974. Additionally, the contractor shall ensure that initial privacy training, and annual privacy training is provided to contract employees.