5-RFQt-05-Specifications (1).pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 25-0208 Doc. Ref#: RFQt-05 Page 1 of 3 RFQt Title: Aluminum, Steel, Iron, & Rebar

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks quotes to finalize an agreement for Aluminum, Steel, Iron, and Rebar for City Departments on an “as needed” basis. Prospective bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder, known hereafter as “Contractor”/“Vendor.”

1.2 All items shall be new, unused and suitable for their intended purpose.

1.3 Delivery shall be F.O.B. Destination and all other delivery charges shall be included in the unit price. No additional charges for expenses, freight, mileage, time, or similar items will be accepted or paid by the City.

1.4 All fees and charges shall be included in the unit cost, no additional charges will be paid by the City.

1.5 The Vendor shall convert their pricing to the unit of measure listed on the bid offer sheet.

1.6 Vendor may submit clarification on pricing on a separate document with their bid response.

2.0 UNIT PRICE ADJUSTMENTS

2.1 This section supersedes Section 21.0 of Document ITB-01 Instructions To Bidders.

2.2 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or downward, from the established contract price that is supported by demonstrated Price Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor. Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the sole discretion of the City to determine whether an adjustment is necessary and/or acceptable.

RFQt Ref. #: 25-0208 Doc. Ref#: RFQt-05 Page 2 of 3

2.3 For purposes of this Agreement, Price Adjustment Justification shall be the current Producer Price Index (PPI) at the time the request is submitted. Price increases shall not exceed the current PPI rate of the original contract rate price.

2.4 Quarterly means the City’s Fiscal year quarters, being each of the three (3) month periods the first of which begins October 1. Quarter (Q) 1: October 1

– December 31; Q2: Jan 1 – March 31; Q3P: April 1 – June 30; Q4: July 1 – September 30.

2.5 The Vendor must submit its Price Adjustment request, in writing, at least thirty (30) days before the effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment Justification, as defined above, at the time of its request for a Price Adjustment.

2.6 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

2.7 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in extensions or totals, the unit prices offered will govern.

2.8 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the same terms and conditions of the executed Agreement for a reasonable period of time to allow the city to re-bid an agreement, not to exceed ninety (90) days.

2.9 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

3.0 DELIVERY REQUIREMENTS

3.1 Orders and deliveries will be made as needed to various locations as instructed by authorized City personnel.

RFQt Ref. #: 25-0208 Doc. Ref#: RFQt-05 Page 3 of 3

3.2 Items shall be delivered within 48 hours from order being placed.

There may be instances where a Department will need the items on the same or next day due to repairs needed for an event. The Department shall also have the ability to pick up the item(s) from the Vendor.

3.3 Vendor shall have a local warehouse or retail facility where items may be picked up by City personnel if needed.

3.4 Deliveries shall take place between 8:00 AM and 5:00 PM Monday through Friday except on City recognized holidays.

3.4.1 City Holidays are as follows:

3.4.1.1 New Year’s Day

3.4.1.2 Martin Luther King Day

3.4.1.3 Memorial Day

3.4.1.4 Juneteenth

3.4.1.5 July Fourth

3.4.1.6 Labor Day

3.4.1.7 Thanksgiving Day and the Friday following

3.4.1.8 Christmas Day