5-RFQt-03-Specifications 26-0139 Digestion Block.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

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RFQt Title: Digestion Block

1.0 INTRODUCTION

The City of Fort Worth (City) is accepting quotes for an initial purchase of an TKN/TPO4 Digestion Block System and installation services for the Water Department in accordance with the descriptions and specifications listed in this solicitation. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

2.1 Programmable to perform digestion for Determination of Total Kjeldahl Nitrogen by Semi-Automated Colorimetry, EPA Method 351.2

2.2 Programmable to perform digestion for Total Phosphorous, EPA Method 365.4

2.3 Able to heat up to and maintain a minimum temperature of 380℃ for at least 1.5 hours

2.4 Digital controller with storage of digestion methods

2.5 Capable of digesting over 40- 75mL sample tubes at one time

2.6 Built-in cooling stand

2.7 Ability to operate on 240VAC

2.8 Able to fit in a space less than 27”H x 20”D x 40”W (68.5cmH x

50.8cmD x 101.6cmW)

2.9 Digestion block must be able to be operated in a fume hood

2.10 Must come with enough tubes to fill block and all accessories needed for immediate use

Note: Bid to include installation, training, freight, and all associated costs for initial set up.

3.0 BRAND NAME OR EQUAL

3.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and not intended to limit competition unless otherwise indicated.

Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s). If bids are based on equivalent products, indicate on the Price Submittal the manufacturer’s product name and reference number.

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3.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous bid will not satisfy this provision. Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

3.3 The Senior Purchasing Manager or designee will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the Senior Purchasing Manager. The Senior Purchasing Manager or designee is not responsible for locating or obtaining any information not identified in the offer.

3.4 Unless the bidder clearly indicates in its bid that the product(s) being offered is an “equal” product(s), the bidder shall provide the brand name of the product(s) referenced in the bid.

3.5 The City shall have the sole right to determine equal products.

4.0 DELIVERY

4.1 All items shall be delivered to: City of Fort Worth, Centralized Water Laboratory 2600 SE Loop 820, Fort Worth, Texas 76140.

4.2 Delivery Time: Monday through Friday, 8AM-3:00PM.

5.0 WARRANTY

5.1 Official Warranty Statement must be included with the bid.

5.2 When applicable, all equipment requiring replacement will be replaced with a new item and not a refurbished item.

5.3 In addition to any other warranties in this contract, the supplier warrants that all work and products shipped under this agreement conforms to the agreement requirements and is free from any defect in workmanship, equipment, material or design furnished by the Supplier.

5.4 Vendor agrees to repair or replace promptly, on a one-for-one basis

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6.0 METHOD OF AWARD

6.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

6.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

6.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

6.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

6.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

6.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

7.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

8.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small

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Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

9.0 INVOICES AND PAYMENTS

9.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

9.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

9.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

9.3.1 Please include the following on the subject line of your email:

Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234)

9.3.2 This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

9.3.3 Zz_FIN_AccountsPayable@fortworthtexas.gov

10.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

10.1.1 Bidder shall submit the following items:

10.1.2 Completed RFQt-01 Forms

10.1.3 Completed Bid Table

10.1.4 Small Business Enterprise Certificate, if applicable.

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