5-RFP 26-114 Scope of Work-Submittal Info.pdf

March 2025

CITY OF ALPHARETTA REQUEST FOR PROPOSALS (RFP)

RFP Number: 26-114 RFP Title: Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

RFP SCOPE OF WORK & PROPOSAL SUBMISSION

1. RFP Period of No Communication The “No Communication” period starts on the issue date of this Request for Proposals (RFP) February 12, 2026 and lasts until the City Council meeting for contract award recommendation (or until contract award if this isn’t required to go before council for approval).

No person or company, their employees, representatives, agents, attorneys, etc. will contact the City’s elected officials or any City staff concerning this RFP.

Contacting anyone other than the Procurement Agent named below for this RFP during this time will be reason to remove a proposal from consideration and review.

2. Procurement Agent, Single Point of Contact Debora Westbrook is the designated Procurement Agent and the sole point of contact for this RFP on behalf of the City. Offerors must direct all questions and comments exclusively through the Opportunity Q&A tab prior to the posted Question Due Date on the Bonfire project webpage.

Link to Bonfire: https://cityofalpharetta.bonfirehub.com/ All official communication will be provided through the Bonfire project webpage and Consultants are responsible for monitoring the Bonfire webpage for any status updates, addenda, or the final bid award notice. Direct communication with any other City staff regarding this RFP is not permitted and may result in disqualification.

Debora can be reached at 678-297-6052 or purchasing@alpharetta.ga.us.

City of Alpharetta 2 Park Plaza Alpharetta, GA 30009 Attn: Debora Westbrook, Procurement Agent

3. Please Note: To all current and previous City of Alpharetta vendors, contractors, and consultants.

Regardless of any previous relationship with our City, you must build out your proposal as requested in this RFP.

Do not neglect to provide requested information or details requested simply because you expect that we already know your work.

Your response to this procurement will be reviewed and evaluated solely on the information provided in your response.

https://cityofalpharetta.bonfirehub.com/ mailto:purchasing@alpharetta.ga.us

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy Scope of Work and Proposal Submission

4. RFP Schedule of Events

A. Proposal Close Date, Deadline for Submissions: March 19, 2026, 10:00 AM. We may change this date during the RFP process. We will post any change in an addendum.

Review web page for addenda.

B. Link to Bonfire Project Web Page: https://cityofalpharetta.bonfirehub.com/

C. This project web page has the important dates and all project documents for this RFP.

D. No pre-proposal meeting is scheduled.

E. Enter all questions, comments, requests for information before the Questions Due Date using Message – Opportunity Q&A at the Bonfire project web page.

F. In each question, clearly note the RFP document and section that is in question.

G. We will share any changes or added information from the City by a written addendum publicly posted online with the project procurement documents. Anything assumed as a change that was only communicated in email or verbally does not qualify as a change to the project or procurement information.

H. It is your responsibility to check the project web page for any addenda, other information, status updates, or other messages before finally uploading a proposal. You must respond using any updated information.

I. No public openings are held for an RFP. Review the Bonfire project site after proposal submission deadline for the Record of Receipt to be posted with other project files. It will post after the City’s administrative review has been completed.

5. Our Review of Proposals and Review Criteria:

A. The City will make investigations as we feel necessary to make sure of the Offeror’s ability to provide the supplies or perform the work or services detailed in this RFP.

B. We will first review all proposals to be sure that each proposal includes the basic requirements and information.

C. Some scoring may simply be Pass/Fail. Any proposal that Fails any part or section that is required will be removed from further review and scoring.

D. The Review Team will only receive correct proposals for further evaluation and scoring.

E. Proposals will be scored based on the evaluation criteria noted herein. We may consider accepted industry standards. We may compare all proposals to each other for price, quality, quantity, contract terms, etc. We will use this review and scoring to decide the top-scoring proposal[s] and the best value for our City.

F. The Review Team may decide to create a shortlist of the top-scoring proposals. If so, the shortlisted firms may be invited for a presentation or interview with us, may be asked to set-up a site visit, or may be asked to supply more information for review. We may ask for discussion, negotiation, or a “best and final offer” to finally decide the highest-scoring proposal.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

Evaluation Criteria Maximum Points

Statements of Qualifications Project Manager, Project Team, Subconsultants, References 20

Example Projects 20

Technical Approach 35

Cost Proposal 25

Total Maximum point score 100

WHAT WE WANT TO DO

1. General Description and Scope of Work The City of Alpharetta is requesting proposals from engineering firms for the Alpha Loop design along multiple road sections and at two intersections, as described below. The Alpha Loop design includes but is not limited to 6-ft landscaping buffer between travel lanes and sidewalk, 12-ft wide sidewalk, enhanced crosswalks, lighting, landscaping, retaining walls if necessary, adjustments at existing signalized intersections if necessary, and placement for art, and Alpha Loop directional signage.

Design of the Alpha Loop along:

1. The east side of Northwinds Pkwy, from Kimball Bridge Road to Haynes Bridge Road.

Approximately 3,500 linear feet.

2. The north side of Haynes Bridge Road from Summit Place / GA 400 Southbound intersection to Westside Pkwy/ Morrison Pkwy. Approximately 1,800 linear feet.

3. The east side of Morrison Pkwy from Haynes Bridge Road to Lakeview Pkwy.

Approximately 1,000 linear feet

Also, complete redesign of the intersections of 1) Haynes Bridge Road at Northwinds Pkwy/Lakeview Pkwy and 2) Haynes Bridge Road and Westside Pkwy/Morrison Pkwy are included in the scope of this project. When it comes to the intersection work, the focus is on pedestrian movements knowing that Westside Pkwy, Haynes Bridge Road, and Northwinds Pkwy are multi-lane corridors.

This project includes but is not limited to design work from concept drawing, engineering survey, utility coordination, final construction plans, construction cost estimates, and GDOT permitting. The project will be locally funded. No federal or state funding is anticipated.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

FOLLOW THIS OUTLINE

How We Want You to Construct Your Proposal

1. Using Bonfire to Submit Proposal

1.1. This is the link to Bonfire Project Web Page to get our documents and to upload your proposal: https://cityofalpharetta.bonfirehub.com/

1.2. We are accepting all proposals by online response only. You must upload completed proposals online before the closing date and time found in Project Details of the project web page for this RFP.

1.3. Don’t send proposals by mail, fax, or email. We will not accept paper copy proposals.

We will not accept any proposals after the closing time deadline has passed.

1.4. You have not completed your response simply by uploading proposal documents and information. You must successfully upload all the required documents, including filling out any questionnaires, price sheets, or data requests, and then you must click the submit button before the closing time.

1.5. You will receive an email confirmation receipt with a unique confirmation number shortly after you complete your proposal upload. This confirms that you have successfully turned in your proposal with all required information.

1.6. You can update your proposal at any time until the closing time.

1.7. All uploaded items and responses are Sealed and will only be visible by the City after the closing time has passed.

1.8. If the file is ‘mandatory’ or ‘required’, you won’t be able to complete your proposal until you have met all requirements.

1.9. Uploading large documents may take more time, depending on the size of the file(s) and your Internet connection speed.

1.10. Pay attention to the type and number of files we have asked you to upload.

1.11. The largest upload file size is 1000 MB.

1.12. Don’t embed any documents within your uploaded files. They won’t be accessible or evaluated.

1.13. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google

Chrome, or Mozilla Firefox. Java Script must be enabled.

2. Required Proposal Document Formats Each proposal must follow these document formats.

• Failure to follow these formats will reduce our review team’s ability to evaluate and may result in a lower proposal score or in complete removal of a proposal from scoring.

• Format your document text using the following outline. Excluded from noted formatting are cover pages, section separators, company logos, photos, charts, and headers.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy o formatted to single space lines, o 10 to 12-point font size, o black font color, and o upload proposal documents in PDF format unless otherwise requested.

o OK, but not necessary, to bookmark PDF files by sections included.

3. Proposal Submittal Instructions

What We Want You To Provide To Us In Your Proposal

• We have outlined information to be submitted in this technical portion of your response.

• The following are required sections for each proposal submitted in response to our request.

• For each section there are certain topics listed to be included within each section.

• Evaluation criteria maximum review points are provided with sections that will be scored.

• Each section must begin on a new page.

• Each proposal must be responsive to all requested information.

• Note and follow any direction concerning page number limits.

Cover Letter Required but not scored.

Limited to two (2) page maximum.

A. Provide a brief company introduction and business profile.

B. Include the following information:

i. Brief business profile.

ii. Office Location.

iii. Number of years in business.

iv. Single point of contact for your proposal

• Name, including business title,

• mailing address,

• telephone number, cell phone number, and

• e-mail address.

Statement of Qualifications: Project Manager, Project Team, Subconsultants, References

20 Review Points

Limited to seven (7) page maximum, including resumes.

i. Identify the Project Manager, Project Team, and Project Subconsultants for the purpose of this project.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

ii. For each of the Project Manager, Project Team, and Project Subconsultants identify who will be involved with any aspects to perform the services requested, provide a summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area.

iii. Provide at least three (3) references from the last three years when your company provided services as detailed in this document:

• Provide contact name, phone number, and email address for each reference.

NOTE: We contact references to verify your ability to do the work. We also reserve the right to use any information or other references to decide your ability to perform the work in this RFP. Poor references from any source are grounds to disqualify a proposal.

Example Projects 20 Review Points

Limited to three (3) page maximum.

Supply examples only of previous projects like our project described in this RFP.

Examples should be for projects that were completed through all design and construction phases. Examples should highlight previous design work that included some or all of the key people noted in the RFP response, noting their role for the project. Include at least three (3) projects, but no more than six (6) examples.

Technical Proposal 35 Review Points

Limited to five (5) page maximum.

Response must supply information based on General Description and Scope of Work provided in this document. Use enough detail of your approach to complete this project as outlined herein, including project schedule and deadlines, that will demonstrate to us your ability to complete the tasks to completion. Include a comprehensive schedule for the intended completion time of each task. Indicate the time frame or period for each task and the total time for project completion.

4. Cost Proposal 25 Review Points

Do not include Cost proposal with other Proposal documents.

• Submit a Cost Proposal separately at the project’s Bonfire site where indicated at the Requested Information tab.

o See #1 General Description and Scope of Work page 3 of this document. Cost proposal must include costs for each task or section to complete the design work as noted. The Work includes but may not limited to items listed in #1 General Description and Scope of Work page 3 of this document.

• As a separate document, include rate sheet for all personnel and subcontractor positions that may provide work toward the design services for this project.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

5. Required Forms:

• We have provided three required forms. You must complete these forms and return to us with every proposal.

• Below are the required forms for all proposals:

a) IRS Form W-9

b) Bidder’s Disclosures and Certifications

c) E-Verify (Affidavit Verifying Contractor Participation in Federal Work Authorization Program)

All the following must be on the E-verify affidavit.

Federal Work Authorization User Identification Number – this is only five to eight numbers.

No A, B, C’s.

It’s different from your Tax ID, Employer Identification, or Social

Security Number.

It won’t have a combination of letters and numbers.

Date of Authorization – this is when you first signed up and got the E-verify number.

Name of Contractor – your company.

Name of Project – Same as RFP title.

Date, City, and State – when and where this form was signed.

Signature of Authorized Officer or Agent – to be signed.

Printed Name and Title of Authorized Officer or Agent – the person that signed the form.

Notarized with seal.

E-Verify side note: Companies return this form to us incorrectly more often than anything else we request in our RFPs.

State of Georgia law requires that we have this completed form before we can review a bid or bid.

A form with errors doesn’t fulfill this requirement.

Top mistakes include:

Wrong number or missing information.

Not notarized.

Not signed.

Wrong form returned.

City of Alpharetta RFP 26-114, Alpha Loop Design: Northwinds Pkwy, Haynes Bridge Rd, Morrison Pkwy

6. Questionnaire We use a questionnaire to gather important information needed for legal requirements, your acknowledgements, our proposal review, or information needed for writing a contract.

You will fill out the questionnaire provided.

Questionnaire response types are as follows:

• Authorized signer.

o For Corporations (President or Vice President) or o For LLCs (Member of the LLC) for contract execution in DocuSign: Name, corporate title (‘Member’ for LLC), email address.

o Response Type: text entry.

• For Corporations only, Secretary or Assistant Secretary to attest to signing for contract execution in DocuSign:

o Name, business title, email address, (if not a corporation, enter N/A).

o Response Type: text entry.

• Contact for legal notices-needed for contracting:

o Business name and mailing address, contact name.

o Response Type: text entry.

• Unique Entity ID / identifier used at SAM.gov, o Response Type: alphanumeric entry.

• Note the Employee-Number Category for your company (all locations).

o Select either 500 or more employees, 100 or more employees, or less than 100 employees.

• Acknowledge Addenda, o enter the number of addenda received: 0, 1, 2, etc.

• Acknowledge Insurance Requirement, o Response Type: Yes, No entry.