5-RFP 26-012 Athletic Apparel, Equipment, and Supplies.pdf

LAREDO INDEPENDENT SCHOOL DISTRICT

I. PURPOSE:

Laredo Independent School District is seeking proposals from qualified vendors for athletic and P. E.

apparel, equipment, supplies, uniforms, accessories and related items.

Faxed responses will not be considered. By submitting a response, Responder certifies to the best of his/her knowledge that all information is true and correct. All responses must be received prior to established deadline.

Responses must be submitted via the Laredo Independent School District’s online Bonfire e-bid system or physically time and date stamped by the Procurement Department. Proper and complete submission of the Respondent’s Proposal in the District’s Bonfire Portal is at the risk of the Respondent. Only responses received by the date and time specified will be considered.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than

13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High

School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Esther G. Buckley Early College High School, located at Martin High School, Sabas

Perez School for Engineering and Technology Education, located at Cigarroa High School and the new

Business, Industry and Public Service Early College Academy at Nixon High School. The district has a yearly average student enrollment of 19,400 and over 4,000 employees striving for academic excellence.

At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural workplace.

III. SCOPE SPECIFICATIONS/SUBMISSION:

Scope of Work

The Laredo Independent School District will procure athletic and P.E. items for the District’s Athletic Department. The District is requesting discount pricing for the following sports: Football, Basketball, Volleyball, Cross Country, Tennis, Soccer, Power Lifting, Golf, Track and Field, Baseball, Softball and Swimming.

1. The District requests for the vendor(s) to furnish each campus and department with appropriate catalogs or price listings upon user request.

2. The District reserves the right to purchase products from another source if the value is deemed favorable to the District.

3. The District requests to not be charged for the shipping to or from the District for damaged item(s) set due to the supplier's error.

4. The District reserves the right to reject any/or all proposals and waive all formalities in bidding. The District will have the responsibility of determining whether or not samples submitted, and work delivered is in conformity with these specifications and requirements.

https://laredoisd.bonfirehub.com/portal/?tab=openOpportunities

Submittal Checklist

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

1. RFP 26-012 Bid Table/ Pricing Sheet

2. Price list if website link is not provided on the pricing sheet

3. List of References (form can be found in the Public Files section of this Project or provide your own)

4. Federal/ State Certifications (form can be found in the Public Files section of this Project)

5. Laredo ISD Vendor Packet (optional and can be found in the Public Files section of this Project)

Other Information

a) Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b) Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped in the

Procurement Department on or before the time and date stated above.

c) The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d) Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

e) This RFP is an “all” or “some” proposal. The Proposer may submit a proposal for all or some aspects of the project.

Estimated Time Schedule

● 1st Advertisement: May 23, 2026

● 2nd Advertisement: May 24, 2026

● RFP Deadline: June 9, 2026 @ 2:30pm Central Standard Time

● Evaluation committee recommendation presented for Board approval on July 16, 2026 (tentatively)