Tarrant County College District Purchasing Department

REQUEST FOR PROPOSAL (RFP) INVITATION

TCCD Collection Agency Services

RFP# 25-043

RFP Introduction

Tarrant County College District outlines the following schedule:

RFP Release Date: Friday, November 28, 2025 Deadline for Questions Friday, December 12, 2025 @ 5 p.m. CST Bid Submission Deadline: Tuesday, January 20, 2026 @ 2 p.m. CST

Tarrant County College District (TCCD) has implemented a new e-Procurement platform called Bonfire. It is preferred that All RFP submissions be uploaded electronically to https://tccd.bonfirehub.com/portal/?tab=openOpportunities

Hard copy proposals are not preferred but will be accepted. If responding to this solicitation without utilizing the eBidding system, all required documentation must be sealed and delivered to the Tarrant County College Purchasing Office located at 300 Trinity Campus Circle, Fort Worth, TX 76102 Building Trinity River East Fork, Room 3217 no later than the deadline stated above. Late responses will not be considered. All proposals and accompanying documentation will become the property of TCCD and may not be returned. Late proposals will not be accepted, nor will additional time be granted to any individual Vendor.

For a quick tutorial on how to upload a submittal, visit: Creating and Uploading a Submission to Bonfire

Preamble:

The Tarrant County College District is a public institution of higher education that provides academic, occupational, general, and continuing education opportunities, as well as lifelong learning for all people in its District and contiguous service area. The College is committed to provide a high-quality learning experience for its students at a reasonable cost and to serve as a good steward of public funds.

This request for proposals implies no obligation on the part of the Tarrant County College District. The College reserves the right to accept the proposal that it believes most nearly meets the requirements, based on “best value” and not necessarily, the lowest price offered.

Tarrant County College District Attn: Marla Givens, Purchasing Manager 300 Trinity Campus Circle Fort Worth, Texas 76102-6599 https://tccd.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us/articles/6832869814551-Creating-and-Uploading-a-Submission-

Network Cabling Services

RFP #25-043

Tarrant County College District Purchasing Department

Introduction

1. Purpose

The purpose of this contract is to secure a qualified Network Cabling Services firm to support Tarrant County College District’s structured cabling needs. The contractor will provide services only on installation, termination, testing, and repair of copper and fiber-optic cabling systems for new construction projects, modifications to existing facilities, and ongoing adds, moves, and changes to existing network infrastructure.

2. Background of Tarrant County College District

Tarrant County College District (“TCCD,” “the College,” or “College”) is a two-year college district comprised of five physical and one online campus plus five learning, training, and administrative centers. All are in the Fort Worth metropolitan area.

The College’s mission is to serve as the guiding star for accessible, high-quality educational experiences that drive lasting impact. TCCD provides quality teaching and learning through a clearly defined set of programs, services, and partnerships that include:

• University transfer programs

• Workforce education programs

• Technical programs

• Customized training

• Developmental courses

• Adult literacy courses

• Lifestyle and community learning, including continuing education

With a vision to be the leader for academic excellence, student success, and economic impact, the Tarrant County College District is committed to priorities outlined in Trailblazing Together: 2030, TCCD’s multiyear strategic plan. This plan guides the path forward with attention to student completion, dual credit, workforce development, high-demand careers, and four-year school transfers. TCCD employees approach their work through strategies for five goals:

• Enhance access and support for student success

• Elevate educational quality for optimal student outcomes

• Promote excellence in community engagement

• Ensure responsible stewardship of resources

• Transform lives and communities through education

Core values underscore everything TCCD does and guide decision-making to inform the College’s vision:

Commitment to Excellence, Connection for Belonging, Opportunity in Engagement, Transformation with Innovation, and Trust through Integrity.

Tarrant County College District Purchasing Department

Submission Instructions

Schedule of Key Events

Issuance of RFP Friday, November 28, 2025

Deadline for Written Questions Friday, December 12, 2025 @ 5 p.m. CST

Proposal Submission Deadline Tuesday, January 20, 2026 @ 2 p.m. CST

Note: This schedule of events is for planning purposes only and may be changed at the sole discretion of TCC.

Submission Deadline TCC will accept proposals submitted in response to this RFP until 2:00 pm, Central time, on Tuesday, January 20, 2026 (the “Submittal Deadline”).

Submission Requirements The College requests that each of the two (2) documents (Proposal, Attachment 1 Cost Proposal) be uploaded into Bonfire in two formats as follows:

• Proposal: MS Word and PDF

• Cost Proposal: MS Excel

Pre-Bid Questions Proposers are welcome to submit questions concerning the proposal and submission requirements no later than 5:00 pm CT, December 12, 2025. Questions must be submitted in writing and uploaded to the Bonfire.

The College will be bound only to the College’s written answers to questions. It is TCC’s intent to respond to all appropriate questions and concerns; however, TCC reserves the right to decline to respond to any question or concern.

Answers to questions will be posted via addendum to this RFP in the Bonfire system with all registered vendors receiving notification once the Addendum is posted.

TCC Contact and Questions Any questions shall be submitted in writing using the Bonfire platform no later than the written questions deadline listed above in section 3.4. Questions submitted after the deadline will not be answered. Proposers should rely only on written statements issued through the Bonfire platform.

The College specifically instructs all interested parties to restrict all contact and questions regarding this RFP to written communications submitted through the Bonfire platform.

Proposal Validity Period Each proposal must state that it will remain valid for TCC’s acceptance for a minimum of 180 days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays. Should circumstances arise that require an extension to this period, TCC reserves the right to provide extensions at its discretion.

Tarrant County College District Purchasing Department

Group Purchase Authority Texas law authorizes institutions of higher education to use the group purchasing procurement method (ref.

Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer(s) under this Section. Should another institution exercise this option the resulting contract and obligations shall be between that institution and the vendor with TCC incurring no obligation as a result thereof.

Evaluation Criteria An evaluation team from TCC will evaluate proposals. The evaluation of proposals and the selection of Contractor will be based on the information provided by Proposer in its proposal. Proposers should address, within the response, each of the criteria listed in this section. Failure to respond to these criteria may result in your proposal receiving a negative rating or being considered non-responsive. Proposers should note that TCC is not required to award to the lowest bidder or to even select a supplier.

The criteria to be considered by TCC in evaluating proposals and selecting awardee(s) and their weighting, will be the following factors.

Price

• Total project cost

• Labor Rates

• Additional or optional fees

• Clarity and completeness of pricing proposal

• Alignment with scope of project

30%

Technical Experience

• Compliance with specifications

• Ability to install, terminate, test and repair

• Experience with copper & fiber optic cabling systems

25%

Availability

• Appropriate labor resources for multiple concurrent projects

• Timely and responsive delivery on services

25%

Quality/Certification

• Panduit Certified (Mandatory)

• References for similar projects, including project details

20%

Total: 100%

Purchase price – shall be evaluated for completeness and reasonableness. The proposals will be evaluated and those deemed acceptable will be assigned points as follows:

The total lowest qualified cost proposal will receive Maximum points on a 0-10 grading scale (i.e., the lowest price will receive a score of 10)

Tarrant County College District Purchasing Department

Low-cost proposal will get maximum points allowed for pricing criteria. All others will get proportion of the points assigned using the formula as follows: (Low cost/proposed cost)*10 Points.

Example: The Price Scoring range on a 0-10 scale and you have 3 bidders as follows:

Bidder 1: $100,000 Score=10 Bidder 2: $110,000 (100,000/110,000)*10 Score =9.09 Bidder 3: $140,000 (100,000/140,000)*10 Score =7-14 The relative weight assigned to the price is calculated within the Bonfire system once points are assigned (0-10) within Bonfire.

Term The Network Cabling Service firm shall provide services for a minimum of three (3) years with an option to renew for a total contract period not to exceed two (2) years of renewals. The option to renew is based upon the TCCD’s evaluation of the performance of the Network Cabling Service firm and is at the discretion of TCCD.

All proposers must be prepared to show the following proof of their ability to perform under this contract.

Failure to meet any of the requirements and qualifications will be sufficient cause for rejection of any or all proposals.

Scope of Work The TCCD Network and Communication Services Department seeks qualified vendors to provide comprehensive Network Cabling Services. Vendors must demonstrate a clear understanding of the RFP requirements and include a summary of key aspects of their proposal, including but not limited to:

1. Firm Overview A brief description of the firm’s experience, background, and relevant qualifications.

2. Proposed Solution A summary of the proposed service approach, methodologies, and any value-added services.

3. Value to the College A rationale demonstrating how the proposed services provide the best value to TCCD.

4. Cybersecurity Practices A description of key cybersecurity policies, safeguards, and internal controls that strengthen the proposed solution.

Services will be delivered across multiple TCCD campuses and facilities and will include support for daily operations, planned construction projects, and special assignments. The selected vendor(s) must meet or exceed all minimum qualifications identified within this RFP.

Tarrant County College District

Objectives and Requirements:

o Installation Services The Contractor must demonstrate proficiency in delivering high-quality cable installations across new construction, renovation, and existing operational environments. Required capabilities include:

• Structured Cabling Installation Installation of copper and fiber-optic structured cabling systems, including horizontal, backbone, and riser cabling, in accordance with current TIA/EIA and manufacturer standards. Proposers should describe past projects and methodologies used.

• Modular Connector and Hardware Installation Installation and termination of modular connectors, patch panels, faceplates, racks, cable management systems, and related hardware. Vendors should identify the types of hardware they are certified or experienced in installing (e.g., Panduit, Corning, Leviton).

• Cabling for New and Existing Infrastructure Experience installing cabling in both new construction and active operational facilities, including working around live environments, occupied spaces, and existing pathways. Proposers should provide examples demonstrating their ability to integrate new cables into current systems without disruption.

o Project Deliverables The Contractor is responsible for providing all resources necessary to complete the required work and must demonstrate the ability to manage logistics, scheduling, and coordination across multiple TCCD sites. Deliverables include:

• Tools & Equipment The Contractor shall furnish, transport, and maintain all tools and equipment required to perform network cabling services, including but not limited to ladders, cable testers, labelers, and safety equipment.

• Timely Service Delivery Services must be delivered within the timelines established by TCCD. Proposers should describe their staffing capacity, response times, and scheduling processes to ensure on-time delivery to all designated sites across the TCC District.

• Project Coordination The Contractor shall coordinate all work with TCCD Project Managers, including scheduling, site access, work sequencing, and alignment with other trades. Proposers should detail their communication protocols and project coordination approach.

Tarrant County College District Purchasing Department o Quality Assurance The Contractor must maintain a high level of workmanship and ensure that all personnel assigned to TCCD projects are qualified, trained, and capable of performing the required services. Proposers must describe their quality assurance processes and provide evidence supporting the following requirements:

• Qualified and Trained Personnel All technicians and installers must be appropriately trained, skilled, and experienced in structured cabling installation, including copper and fiber systems. Proposers should include certifications (e.g., BICSI, Panduit, Corning, OSHA), training programs, and minimum experience levels for personnel.

• TCCD Approval of Assigned Staff

TCCD reserves the right to review, evaluate, and approve all personnel assigned to perform work under the contract. TCCD may request resumes, certifications, or interviews to verify competency.

• Replacement or Retraining Requirement

The Contractor must promptly replace or retrain any personnel deemed unqualified, unskilled, or unable to meet TCCD standards. Proposers must describe their process for addressing performance deficiencies and ensuring quality is maintained throughout the contract term.

o Technical Experience Requirements

Proposers must demonstrate comprehensive technical expertise in the following areas. Responses should include examples, certifications, project descriptions, or other evidence that validates the vendor’s capabilities:

• Panduit System Knowledge Provide evidence of experience with Panduit products, components, and installation standards.

• Fiber Optic Termination Proficiency Demonstrate experience performing both field terminations and fusion splicing on fiber optic cable systems.

• Ability to Interpret Technical Drawings Describe the firm’s experience reading, interpreting, and executing work based on technical field drawings, construction documents, network diagrams, and as-built documentation.

• Competency Using Data Testing Equipment Provide details on the types of data testing tools used (e.g., Fluke, power meters, OTDR) and include sample test reports or certification practices.

• Troubleshooting Expertise Explain the firm’s approach to troubleshooting copper and fiber optic cabling, including techniques, tools, and real project examples where issues were resolved.

Tarrant County College District Purchasing Department o Testing Requirements The Contractor must perform all service labor necessary for testing and certification of structured cabling installed by TCCD or its designated providers, ensuring compliance with applicable performance and industry standards. Proposers shall demonstrate their testing methodology, equipment used, and reporting capabilities. Requirements include:

• Standards Compliance All copper and fiber optic cabling work performed must be tested and certified in accordance with current TIA/EIA, IEEE, and manufacturer performance standards.

• Use of Approved Test Equipment Vendors must identify the testing equipment they will use (e.g., Fluke DSX series, OTDR, power meters) and confirm that all devices are calibrated according to manufacturer requirements.

Work Hours:

o Monday–Friday: 7:00 AM – 5:00 PM o Saturday–Sunday: 9:00 AM – 4:00 PM (as needed)

General Requirements:

Proposers must demonstrate the following capabilities and qualifications:

o Minimum of five (5) years of experience in designing, installing, testing, and maintaining data communications systems and network cabling o Employment of at least one (1) BICSI Registered Communications Distribution Designer (RCDD) involved in daily operations o A local service facility located within 50 miles of TCCD’s Trinity River Campus, with spare parts Inventory o Proven knowledge of infrastructure planning and design standards per ANSI/TIA/EIA 568 and o Ability to provide at least three (3) references for similar projects, including scope, client contact, and project details o Current Panduit Certification, with proof of certification required at the time of proposal submission.

Locations for Network Cabling Services are as follows:

o South Campus 5301 Campus Drive Fort Worth, Texas 76119 o Northeast Campus 828 Hardwood Rd. Hurst, Texas 76054 o Southeast Campus 2100 Southeast Parkway Arlington, Texas 76018

Tarrant County College District o Trinity River Campus 300 Trinity Campus Circle Fort Worth, Texas 76102 o Northwest Campus 4801 Marine Creek Parkway Fort Worth, Texas 76179 o Offsite District Multipurpose Center 5450 N. Riverside Dr. Fort Worth, Texas 76137 o Trinity River – East Campus 245 E. Belknap Street Fort Worth, Texas 76102 o TCC Opportunity Center 5901 Fitzhugh Ave. Fort Worth, TX 76119 o Center for Excellence for Aviation, Transportation and Logistics 2301 Horizon Dr. Fort Worth, Texas 76177

Tarrant County College District Purchasing Department

INFORMATION / REQUIREMENTS / PROCESS

1. Note that “bid,” “submission,” and “proposal” for purposes of this RFP, have the same basic meaning.

Further, references to “vendor,” “supplier,” “firm,” “contractor,” and / or “bidder” have the same meaning in singular or plural.

2. TCCD encourages participation from certified Historically Underutilized Business Enterprises (HUB).

TCCD district wide goals are based on State of Texas HUB goals.

TCCD includes the North Texas market of Tarrant-adjacent counties including Denton, Collin, Rockwall, Parker, Dallas, Johnson, Ellis, and Kaufmann.

• Statewide HUB goals for the procurement categories for the State of Texas are outlined below but may be updated from time to time at the discretion of the Texas Comptroller’s Office.

11.2% for heavy construction other than building contracts;

21.1% for all building construction, including general contractors and operative builders’ contracts;

32.9% for all special trade construction contracts;

23.7 % for professional services contracts;

26.0% for all other service contracts; and 21.1% for commodities contracts.

If supplier is a certified HUB vendor, please upload your certification documents into the place provided in the bid Portal. If you are sub-contracting part of the work to a certified HUB vendor, please complete and upload the TCCD HUB Utilization Form to the Bid Portal in the place provided.

3. The proposal must meet all requirements as delineated herein. Failure to follow detail may result in disqualification.

4. Conditional clauses in the submitted proposal are not accepted.

5. If selected, suppliers will need to register with TCCD online at http://www.tccd.edu. Click on “Business and

Community” then “Vendor Application” under the section “Doing Business with TCCD”. Registration is not to be construed as a commitment by TCCD to enter a business arrangement.

6. Specifications and scopes of work that may refer to brand names and manufacturers are not intended to restrict competition but are meant to indicate the quality of goods or services sought. Suppliers may bid an equivalent(s) provided the deviation(s) is clearly identified in the bid response. The final determination of equivalency lies solely with TCCD. It is not the intent of any instruction, term/condition, and scope of work or specification to prohibit a supplier from submitting a proposal.

7. The supplier must provide complete descriptive literature of the products or services proposed.

8. Upon release of this RFP, all Vendor communication must be done using the Bonfire Platform. Unauthorized contact with TCCD staff regarding the RFP may result in disqualification. Any oral communication will be considered unofficial and non-binding to TCCD.

9. Questions shall be submitted in writing using the Bonfire platform no later than the written questions deadline.

Questions submitted after the deadline may not be answered. Proposers should rely only on written statements issued through Bonfire platform.

http://www.tccd.edu/

Tarrant County College District Purchasing Department

10. All disputes, claims, or lawsuits, if any, that may result from this RFP shall be addressed in Tarrant County, TX, without exception.

11. The supplier shall be in compliance with all relevant requirements of the Americans with Disabilities Act (ADA) as it applies to performance under this RFP. By submission of a bid, the supplier acknowledges it intends to comply with the ADA. If the supplier does not comply with the ADA, TCCD reserves the right to suspend or cancel any such work under this RFP and shall only be financially responsible for products delivered or services rendered up to any such suspension or cancelation.

12. The supplier represents and warrants that all products and/or services furnished under this RFP shall comply with applicable federal, state and local laws, rules, regulations and ordinances. The supplier shall, at supplier's expense, give all required notices and secure all required permits necessary for performance hereunder.

13. TCCD is not required to award to the lowest bidder or to even select a supplier.

14. TCCD’s Executive Director of Procurement or a designated purchasing representative will open all RFP submissions.

• Selection of a supplier(s) may or may not be made depending upon the results received and the overall requirements and needs of TCCD; the selection timeframe will vary depending upon the RFP and its complexity.

• TCCD reserves the right to select a supplier from a purchasing program recognized by the State of Texas (Interlocal Agreements) as already satisfying the competitive bidding requirements (e.g.

TXMAS, DIR, BuyBoard). If Proposer is has a Cooperative contract, provide a reference to those contract numbers.

• TCCD may or may not opt to pursue a subsequent formal sealed RFP (two-step process).

• Final tabulations or information regarding the RFP will not be shared until TCCD has made a formal selection and only then by written request.

• In the event of a price or total cost calculation errors, the unit price as submitted will be considered for computation and calculation totals.

15. Acceptance of a proposal/bid for consideration implies no obligation on the part of TCCD nor does the silence of TCCD imply approval or rejection of a bid.

16. TCCD reserves the right to reject any bids submitted and waive any formalities and conditions. TCCD is not obligated to advise those suppliers who are not selected for an RFP.

17. TCCD reserves the right to award to a single supplier, multiple suppliers, or no supplier at all.

18. TCCD reserves the right to award by unit pricing, quantity pricing, package pricing, or by total pricing, whichever is deemed necessary to accommodate budgetary, operational, and/or specification requirements.

In doing so, TCCD may separate and accept or reject an item(s) as deemed necessary. If a supplier does not wish for its bid to be split in this manner, the supplier must state in the RFP response that the proposal is submitted as an “all or nothing” bid.

19. A proposal/bid award, if any, will be through the issuance of a TCCD purchase order (PO) or blanket purchase order (BPO) and shall be governed by the general terms and conditions of purchase outlined on the TCCD PO/BPO document unless such terms and conditions are superseded by the content of this RFP or contract. If terms conflict, the terms of the RFP will take precedence.

20. The final authority to approve or disapprove delivered products and/or services lies with TCCD.

Tarrant County College District Purchasing Department

21. In the event products and/or services are delivered that do not meet specifications or do not perform as specified in this proposal, the supplier will replace the items, at no additional cost to TCCD, on or before the promised date of delivery.

22. The supplier shall be responsible for all claims against the manufacturer for manufacturing defects.

23. The supplier shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of TCCD.

24. Any correspondence regarding a TCCD PO, specifically an invoice, must include the PO number to ensure correct and timely processing. Invoices must reference TCCD’s PO number.

25. TCCD will not be responsible for products delivered or services rendered in advance of a supplier’s receipt of a TCCD PO.

26. TCCD may require bank account information should an electronic payment system be employed to facilitate the method of payment.

27. In the event of breach or default, TCCD reserves the right to enforce performance in any manner prescribed by law or deemed to be in the best interest of TCCD.

28. In the event the supplier fails to deliver the products and/or services as and when promised in the bid, TCCD reserves the right to proceed in any one or combination of the following ways:

• Cancel all or any part of the PO/BPO

• Return all or any part of the products and/or services delivered to date and charge the supplier for any loss or cost incurred as a result of the failure to deliver as promised.

• Purchase all or any part of the products and/or services at the current market price and charge the supplier the difference between the total of the market price, freight, and the supplier's bid price

29. The supplier must notify TCCD immediately once it is known that products and/or services will not be delivered/rendered as promised.

30. The supplier must make every effort to protect property, personnel, students, and visitors in the delivery of products and/or services on any TCCD campus. Any personal injury or damage to property, on a TCCD campus, caused by the supplier's delivery of products and/or services must be reported to the applicable campus police department immediately. The supplier will be held responsible for all damages for injury and loss resulting from the supplier's delivery of products and/or services.

31. If TCCD, in the exercise of its best judgment, determines the supplier's process for the delivery of products and/or services is unsafe or hazardous to life or property, TCCD will suspend the process until the supplier takes corrective action. If this does not occur, or cannot occur, TCCD reserves the right to perform as indicated in section 31 herein.

32. Hazardous material(s) delivered to a TCCD campus for TCCD or supplier use must be preceded or accompanied by a current manufacturer's Material Safety Data Sheet (MSDS). TCCD reserves the right to refuse delivery of products and/or services for which an MSDS is not available.

33. No allowance will be made for a supplier’ waste, loss, breakage, damage, or difficulties.

34. Trash or refuse generated as a result of the operations or activities of the supplier delivering products and/or services will be properly disposed of by the supplier, at the supplier’s expense.

35. The supplier shall be responsible for all claims against a carrier for freight and/or damage.

36. TCCD reserves the right to terminate the contract for any reason with a thirty (30) day written notice to the vendor. Payments will be made for invoices covering products or services through the termination date. No settlement costs are due whether for termination for convenience or termination for cause.

Tarrant County College District Purchasing Department

37. TCCD considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore, shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.)

(“the Act”) after a contract, if any, is awarded. If the proposer considers any information submitted in response to this request for the proposal to be confidential under law or constitute trade secrets or other protected information, the proposer must identify such materials in the proposal response. Notwithstanding the foregoing, the identification of such materials would not be construed or require TCCD to act in contravention of its obligation to comply with the Act and the proposer releases TCCD from any liability or responsibility for maintaining the confidentiality of such documents.

38. Validity Period: Proposals are to be valid for TCCD’s acceptance for a minimum of 180 days for the submittal deadline date to allow for evaluation, selection, and any unforeseen delays. Proposals, if accepted shall remain valid for the life of the Agreement.

39. Term and conditions: The TCCD Standard Terms and Conditions shall govern any purchase order/contract issued as a result of this solicitation (RFP), you can review: The TCCD Standard Terms and Conditions are also part of the Bonfire platform for your agreement.

40. Force Majeure - Neither Firm nor the District shall be responsible or deemed to be in fault of its obligations to the other to the extent any failure to perform or delay in performing its obligations under this RFP is caused by events or conditions beyond the reasonable control of that party and are not due to the negligence or willful misconduct of such party. For purposes of this RFP, Force Majeure events shall include, but not be limited to, acts of God or public enemy, war, riot or civil commotion, conditions due to governmental law, regulations, ordinances, an order of a court of competent jurisdiction, executive decree or order. However, in the event of such delay(s) or nonperformance, the party so delayed shall furnish prompt written notice to the other party (including the date of inception of the Force Majeure event and the extent to which it will affect performance) and shall undertake all efforts reasonably possible to cure the delay or nonperformance and mitigate its effects or to otherwise perform. The District shall not be responsible for payment for any product or service delayed or foreclosed by any Force Majeure event unless and until such delayed or foreclosed product or service is provided. The provisions of the section shall not preclude the District from canceling or terminating any resulting award (or any order for any goods or services included herein) or from revising the scope of work, as otherwise permitted under this RFP.

41. Inter-local/Cooperative Purchase

The proposer agrees that any agreement inclusive of pricing resulting from this solicitation is extended to other public entities (e.g., a state agency, local government, State of Texas educational institutions) authorized by State law to participate under cooperative procurement contracts or Interlocal Agreements with the following understandings:

• Unless specifically stated otherwise, any volume of products or services stated in this RFP document reflects only products or services to be purchased by TCCD and does not include potential purchases by other entities;

• The awarded bidder shall establish a direct relationship with each entity concerning the placement of orders, issuance of the purchase order, contractual disputes, invoicing, payment, and all other matters relating or referring to such entity’s access to the agreement;

• TCCD shall not be held liable for any costs; damages, or other obligations incurred by any participating entity;

Tarrant County College District Purchasing Department

• It is the entity’s decision whether to enter into an agreement with the awarded bidder/proposer; and

• Any purchases made by an entity shall be in accordance with each entity’s Procurement policy and procedures.

• As permitted under Inter-local Cooperation Act C Texas Government Code, Chapter 791, other governmental entities may wish to also participate under the same terms and conditions contained in this contract. If this solicitation does not specifically list additional entities, each entity wishing to participate must have prior authorization from Tarrant County College and the vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring the goods or services. Tarrant County College shall not be held responsible for any orders placed, deliveries made, or payment for goods or services ordered by the entities. The proposer is to state their willingness to allow other governmental entities to participate in this contract if awarded.

44. Eligibility for Award

For a proposer to be eligible to be awarded a contract, the proposal must be responsive to the solicitation and TCCD must be able to determine that the proposer is responsible and has the resources and capacity to perform the resulting contract satisfactorily.

A. Responsive.

Responsive proposals are those that comply with all material aspects of the solicitation, conform to the solicitation documents, and meet the requirements outlined in this solicitation. Proposals, which do not comply with all the terms and conditions of this solicitation, will be rejected as non-responsive

B. Responsible.

Responsible proposers, at a minimum, must meet the following requirements:

• Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract;

• Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

• Have a satisfactory record of past performance;

• Have necessary personnel and management capability to perform any resulting contract;

• Be qualified as an established firm regularly engaged in the type of business necessary to fulfill the contract requirements;

• Certify that the firm is not delinquent in any tax owed to the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes to the TCCD; signing and submitting the proposal is so certifying to such non-delinquency; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

C. Proposers may be requested to submit additional written evidence verifying that the firm meets the minimum requirements described. Failure to provide any requested additional information may result in the proposer being declared non-responsive and the proposal being rejected.

D. A person is not eligible to be considered for award of this solicitation, or any resulting contract, or to be a subcontractor of the proposer or prime contractor if the person assisted in the development of this solicitation or any part of this solicitation which such participation would give the person special knowledge that would give that person an unfair advantage over other proposers.