3-HUB INSTRUCTIONS and FORMS Rev 2025 1.pdf

TCCD HUB INSTRUCTIONS FOR BIDDERS

APPLICATION OF POLICY

POLICY STATEMENT

It is the policy of the TCCD to ensure the full and equitable participation by HUB firms in the procurement of all goods and services to TCCD on a contractual basis. The objective of the Policy is to make a Good-Faith-Effort to use HUB firms to a level comparable to the availability of qualified HUB firms based on the State of Texas HUB availability study.

HUB Goal

TCCD HUB goal on this project will be determined by the State of Texas HUB goals based on the procurement categories.(e.g. construction 21.1%, special trade 32.9%, professional services 23.7%, commodities 21.1%, other services 26.0%).

COMPLIANCE TO BID SPECIFICATIONS

For TCCD contracts of $50,000.00 or more, bidders are asked to comply with the intent of the

TCCD’s HUB Program by either of the following:

1. Meet or exceed the above stated minimum HUB goal as determined by State of Texas procurement categories above; or

2. Good Faith Effort documentation.

SUBMITTAL OF REQUIRED DOCUMENTATION

The applicable documents must be received by the Managing Department, within the following times allocated, in order for the entire bid to be considered responsive to the specifications.

1. HUB Affidavit Statement:

2. HUB Utilization Form:

received with the bid documents on bid opening date.

received with the bid documents on bid opening date.

3. Good Faith Effort Form: received with the bid documents on bid opening date.

If the total dollar value of the contract is $50,000.00 or more, the HUB goals are applicable. If the total dollar value of the contract is less than $50,000.00, the HUB goals are not applicable.

2 Affidavit Statement

(PAGE 1 OF 1)

TCCD HUB SPECIFICATIONS FORM

HUB AFFIDAVIT STATEMENT

Project Name: Collection Agency Services

Project No.: RFP#25-019 TCCD 23.7 % :

The undersigned bidder hereby certifies that they will comply with TCCD’s HUB Program and the specifications of this bid in the following manner:

[Check all applicable categories]

1. THE HUB PARTICIPATION WILL MEET OR EXCEED THE STATED

%, WILL COMPLETE THE HUB UTILIZATION FORM.

2. THE HUB PARTICIPATION WILL BE LESS THAN THE STATED

%, WILL COMPLETE THE UTILIZATION FORM

AND GOOD FAITH EFFORT FORM.

3. NO HUB PARTICIPATION,WILL COMPLETE GOOD FAITH EFFORT FORM.

Authorized Signature Printed Signature

Title Contact Name and Title (if different)

Company Name Contact Telephone Number(s)

Address Fax Number

City/State/Zip Code Date

FAILURE TO SUBMIT THIS COMPLETED AFFIDAVIT STATEMENT WITH THE BID

AT TIME OF BID OPENING WILL RESULT IN THIS BID BEING CONSIDERED NON-

RESPONSIVE TO SPECIFICATIONS.

3 HUB Utilization Form -

(PAGE 1 OF 2)

TCCD HUB UTILIZATION FORM

PRIME COMPANY NAME BID DATE

TCCD Collection Agency Services

PROJECT NAME PROJECT NUMBER

TCCD’S HUB GOAL: % HUB PERCENTAGE ACHIEVED: %

The undersigned bidder agrees to enter into a formal agreement with the HUB firms for work listed in this schedule, conditioned upon execution of a contract with TCCD. The willful misrepresentation of facts is grounds for consideration of disqualification and will result in the bid being considered nonresponsive to specifications.

Company Name, Contact Name, Address, Telephone No. HUB

Cert. (*)

Agency

Scope

Of Work

Specify

Tier (**)

Dollar Amount

THIS FORM MUST BE RECEIVED WITH THE BID DOCUMENTS ON BID OPENING DATE.

(*) Acceptable certifying agencies please specify: (NCTRCA) North Central Texas Regional Certification Agency;State of Texas HUB; DFW-MSDC;

(**) Only first and second tier acceptable

(PAGE 2 OF 2)

TCCD HUB UTILIZATION FORM

Company Name, Contact Name, Address, Telephone No. HUB

Cert. (*)

Agency

Scope of

Work

Specify

Tier (**)

Dollar

Amount

The bidder further agrees to provide, directly to TCCD upon request, complete and accurate information regarding actual work performed by all Subcontrac-tors, including HUB subcontractors submitted with this bid. The bidder also agrees to allow an audit and/or examination of any books, records, and files held by their company that will substantiate the actual work performed by the HUB on this contract, by an authorized officer or employee of TCCD.

All HUB firms MUST BE CERTIFIED BEFORE CONTRACT AWARD.

Authorized Signature Company Name

Title Date

HUB Utilization Form