5-RFB No. 26-07301 Sale of Obsolete Textbooks.pdf

RFP No.: 26-07301

ROCKWOOD SCHOOL DISTRICT

REQUEST FOR PROPOSALS

Title: Sale of Obsolete Textbooks 2026

Issue Date: May 8, 2026

Sealed Bid Due Date: May 22, 2026 @ 2:00 p.m. CST

The Rockwood School District (the District) will be accepting sealed bids for the sale of obsolete textbooks grades K-12. The obsolete textbooks are located throughout the district located in St Louis County Missouri. A comprehensive list of books with ISBN numbers is contained within this RFP.

Rockwood R-VI School District posts bids and receives bid responses through an online bidding portal.

Through this portal, vendors receive notifications of competitive procurement opportunities as well as submit bids and proposals to the District digitally. In order to be invited and able to participate in District bid opportunities, vendors must register through the Rockwood School District Bonfire portal.

Registration is free. Vendors must follow all instructions on the portal for registering and responding to bid opportunities. For questions and technical support, please refer to the “Help” link or “Technical Support” link on the portal.

The portal will be used for the following activities:

• Post RFPs

• Receive and respond to questions or inquiries

• Issue associated addenda

• Submit proposals

• Post award notices

To contact the District or ask questions in relation to this RFP, Proposers must initiate the communication electronically through the “Vendor Discussions” or “Ask a Question” features. The District will not accept any respondent’s communications by any other means, except as specifically stated in this RFP. Any oral responses will be considered unauthorized and non-binding on the District.

No other contact with any members of the Rockwood School Board, any administrators, staff, or employees of the District is permitted before or after the completion of the RFP process. Failure to follow this directive or any attempt to contact or influence any such person may result in the rejection or disqualification of a proposal.

Any and all responses to written requests for information and questions will be in writing and will be sent to all known interested parties.

https://rsdmo.bonfirehub.com/portal/?tab=openOpportunities

IMPORTANT DATES

May 8, 2026 (Fri) Issue RFB /2:00 PM CST

May 18, 2026 (Mon) Deadline for Vendor Clarification /5:00 p.m.

May 22, 2026 (Fri) Bid Due 2:00 p.m. CST & Awarded by End of Business Day

May 28, 2026 (Thurs) Payment Due by 3:30 p.m. CST

May 28-June 5, 2026 Vendor to Pick-Up Books from Each School Building

I. RFP INSTRUCTIONS AND CONDITIONS

1. INTRODUCTION

The District is a nationally recognized, diverse community of learners. Currently, the District serves nearly 20,000 students, made up of four high schools, six middle schools, and nineteen elementary schools, a talented and gifted campus, and a school for at-risk high school students. The District employs nearly 3,500 people and covers 150 square miles in much of western St. Louis and northern Jefferson counties. The District has consistently earned the accreditation of Distinction in Performance by the Missouri Department of Education. Additional detailed information about the District may be found at www.rsdmo.org.

The Rockwood School District invites you to submit a bid for the sale of obsolete textbooks. The Textbooks available are described more fully in the accompanying Exhibit-A. It is anticipated that the pick up of the Textbooks would begin by May 28, 2026, and would be completed by June 5, 2026.

2. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

A. Bidders must register, log in, and follow the instructions on the Rockwood School District Bonfire portal. Registration is free and is the only method by which vendors may submit responses for this bid.

B. Sealed bids must be SUBMITTED ON THE ROCKWOOD SCHOOL DISTRICT BONFIRE PORTAL only (no other location permitted), no later than the date and time specified in the RFP. NO EXCEPTIONS. The portal will not permit late submissions of bids.

C. Your submission must be uploaded, submitted, and finalized prior to the deadline of May 22, 2026, 2:00 p.m. CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before the deadline to begin the uploading process and to finalize your submission.

D. To contact the District or ask questions related to this RFP, Proposers must initiate the communication electronically through the “Vendor Discussions” or “Ask a Question” features. The District will not accept any respondent’s communications by any other means except as specifically stated in this RFP.

E. This RFP may be amended only by addendum in accordance with this section. If the District, for any reason, determines that it is necessary to provide additional information relating to this RFP, http://www.rsdmo.org/ such information will be communicated to all respondents by addendum posted on Rockwood School District’s Bonfire portal. Each addendum forms an integral part of this RFP and may contain important information, including significant changes to this RFP. Respondents are responsible for obtaining all addenda issued by the Rockwood School District.

F. Vendor questions regarding this opportunity must be submitted electronically through the “Vendor Discussions” or “Ask a Question” features by 5 PM on May 18, 2026 Vendors will not be able to submit messages or questions after this time.

G. Proposals shall be prepared simply but completely, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. At the same time, proposals should be as thorough and detailed as possible so that the District may properly evaluate the Proposer's capabilities to provide the required products and services.

H. Proposers must include at least the following information, data, and responses labeled accordingly in their proposals:

(1) Proposer's full name and principal office address, and descriptions of the type of business entity (e.g., publicly held corporation, private non-profit, proprietorship, partnership, etc.).

(2) The name, title, mailing address, telephone number, fax number, and email address of the contact person for this RFP and the proposal.

3. PRE-PROPOSAL MEETING

A pre-proposal meeting will not be held for these services. Clarification of proposal requirements must be initiated electronically through the “Vendor Discussions” or “Ask a Question” features no later than 5:00 PM on May 18, 2026. Responses to the Proposers’ questions will be posted in an addendum after May 18, 2026.

4. AWARD

Award(s) will be made to the responsive and responsible Proposer(s) whose proposal(s) is deemed to be most advantageous to the District, taking into account the overall content of the proposal, cost, overall proposal, experience, and qualifications of the firm and staff assigned, quality of Proposer’s products, quality and content of the manner in which the services are proposed to be performed. In no event shall the District be required to explain the evaluation process or award selection to any Proposer.

Bids will be opened on the bid due date and the successful bidder will be notified by close of business on May 22, 2026. The District reserves the right to reject any and all proposals, and to waive any irregularities or informalities in any proposals. Conditional proposals will not be accepted.

5. INSURANCE

The successful Proposer will be expected to provide the following types of insurance with the described limits:

Comprehensive General Liability $ 1,000,000 per person per occurrence (Including Contractual Liability)

$ 1,000,000 property damage per occurrence

$ 1,000,000 aggregate all claims per occurrence

Workers' Compensation As required by applicable law

Employer's Liability $ 1,000,000 per occurrence

Automotive Liability $ 1,000,000 per occurrence

Professional Errors and Omissions $ 1,000,000 per occurrence

TERMS & CONDITIONS

INFORMATION

Rockwood School District offers for sale all items on an “as is, where is” basis. The District is a “casual seller” of obsolete property and does not inspect, test, certify, or provide an express or implied warranty on the items(s) sold. The Buyer accepts the items(s) “as is, where is” and is responsible for their own verification of the item’s condition. Rockwood School District has strived to provide an accurate count of all items; however, some quantities may vary. The District is not responsible for accidents or items left after June 5, 2025.

BID PRICE

The bid process quoted must be the actual price Rockwood School District will receive. No deductions will be allowed for transportation charges, permits, commissions, etc. The bid price shall be inclusive of all textbooks listed on the included spreadsheet(s).

Bid price must be entered in the space provided on the Bid Form. All information requested on the Bid Form must be entered, and the Bid Form must be signed to validate your bid. Unsigned bids will be rejected.

PAYMENT & REMOVAL

Terms of this sale are a Cashier’s Check or Money Order, payable to Rockwood School District, and the successful bidder will make full payment by 3:30 p.m. on Wednesday, May 28, 2026. The Rockwood School District will not be responsible for property after 3:00 p.m. on June 5, 2026. The successful bidder will be required to provide all equipment and labor or compete removal of property. The successful bidder will be responsible for damage to District property caused by moving. The locations of textbooks on campuses are found in Exhibit B: Building Contact & Location Information.

[END OF PROPOSAL]