5-IFB MILLVILLE SWITCHBOARD IFB 020226.pdf

INVITATION FOR BIDS

MAIN SERVICE SWITCHBOARD

Solicitation #CCSD-IFB020526

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

I. Purpose of this Solicitation

The purpose of this IFB is to enter into an agreement with a qualified vendor to upgrade the electrical service at Millville

Elementary School. We are requesting a quote for a 1600A Service Entrance Switchboard.

It is anticipated that this IFB may result in an award of a purchase order to a single vendor, but the CCSD reserves the right to award contracts to multiple vendors if it is determined to be in our best interests.

II. Procurement Unit Designation and Solicitation Number

The Cache County School District (CCSD) Purchasing Department is the issuing office for this document and all addenda relating to it, on behalf of the Facilities Department. The reference number for this IFB is Solicitation #CCSD-IFB020526.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the CCSD relating to this IFB.

Bidder shall not contact any employee, board member, or evaluation committee member of the issuing procurement unit of this IFB. Failure to comply with this requirement may result in disqualification.

III. Terms and Conditions

A contract that results from this IFB will include the Cache County School District Standard Terms and Conditions

(Attachment A).

The CCSD Terms and Conditions will not be negotiated. In addition, the CCSD requires a bid to be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the IFB.

Any bid that contains exceptions and/or additions to the CCSD Terms and Conditions may be rejected as non- responsive.

Further the CCSD will not allow a bidder’s terms and conditions to become part of the contract resulting from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, the bid may also be rejected as nonresponsive. However, a bidder may request an exception and/or addition to the terms and conditions of this solicitation during the Question-and- Answer period.

Any exceptions to the specifications, terms, conditions and minimum requirements in this solicitation, not addressed and resolved during the Q&A period, may be protested in writing to the CCSD Purchasing Department prior to the closing date for this solicitation.

IV. Submitting A Bid

All bids must be received by February 5, 2026, 2:00 pm (MST)

The method of submitted bids will be electronically through a secure mailbox at the Utah Procurement Place (U3P)

Bonfire, https://utah.bonfirehub.com/portal/?tab=openOpportunities.

When submitting a bid electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. This IFB will close at the closing time specified. If you are in the middle of uploading your bid at the closing time, Bonfire will stop the upload process and your bid will not be received by Bonfire and your bid will not be reviewed by the CCSD.

Electronic bids may require uploading of electronic attachments. Bonfire will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by Bonfire. Additionally, the submission of documents containing embedded documents, zip files, mov, wmp, and mp3 files is prohibited. All documents should be attached as separate files.

V. Questions and Answer Period

The Question-and-Answer period closes on the date and time specified on U3P (Bonfire). All questions must be submitted through U3P during the Question-and-Answer period. Answers from the CCSD will be posted on U3P.

Questions may include notifying the CCSD of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this solicitation. A question may also include a request to modify the Terms and

Conditions. Questions are encouraged.

Questions may be answered individually or may be compiled into one document. Questions may also be answered via an addendum. An answered question or an addendum may modify the specification or requirements of this solicitation.

Answered questions and addendums will be posted on U3P. Bidders should periodically check U3P for answered questions and addendums before the closing date. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addendums.

Prior to the closing date, the CCSD may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by the CCSD.

NOTE: Exceptions taken by a bidder to the scope/content of the solicitation that have not been addressed during the

Question-and-Answer period may result in the bidder being disqualified.

https://utah.bonfirehub.com/portal/?tab=openOpportunities

VI. Addenda

Any modification to this procurement will be made by formal addendum issued by the CCSD Purchasing Department.

Addenda to this IFB may be made for the purpose of making changes to: the scope of work, the schedule, the qualification requirements, the criteria, the weighting, or other aspects of this IFB. Authorized and properly issued addenda shall constitute the official and binding position of CCSD. Bidders are encouraged to periodically check Bonfire for posted questions, answers, and addenda.

Any response to this IFB which has as its basis any communications or information received from sources other than this

IFB or related addenda may be considered non-responsive and rejected at the sole discretion of CCSD.

VII. Scope of Work

Cache County School District (CCSD) is upgrading the electrical service at Millville Elementary School. Due to strict summer construction windows (Summer 2026), the District is procuring the major electrical gear directly to mitigate lead-time risks. We are requesting a quote for a 1600A Service EntranceSwitchboard.

Both cost and lead time will be weighted factors in the selection process.

Equipment Specifications:

Please provide pricing and lead times for a Service Entrance Switchboard meeting the following requirements.

Acceptable manufacturers are ABB, Eaton, Schneider Electric, or Siemens.

● Voltage/System: 120/208V, 3-phase, 4-wire

● Amperage: 1600A Bus

● AIC Values: 65,000

● Enclosure: NEMA 3R (Outdoor) with lockable doors

● Service Entrance: UL Listed Service Entrance (SUSE)

● Utility Metering

○ Must meet Rocky Mountain Power (RMP) standards

○ Includes RM compliant CT/Pull section and EUSERC metering cabinet

● Orientation

○ Left-to-Right Flow: The Utility/CT/Pull section must be on the LEFT side when viewing the gear from the front

● Main Disconnect

○ 1600A Main Circuit Breaker (MCB)-1600 MCB must be able to accommodate 5 sets of 500kcmill

CU conductors

● Protection: Must include ground fault equipment (GFE/LSIG) protection

● Safety: Must include a Reduced Energy Let-Through (RELT) maintenance switch

● Distribution/Future Capacity

○ Provide provisional space/bus stabs for a future breaker up to 600A.

■ Breaker not included in the purchase, but space/bussing must be ready

VIII. Proposal Requirements

1. Bill of materials (BOM)

a. Detailed list of components and lump sum price, including freight

2. Pricing:

a. Electrical equipment list (as indicated in specifications VII) and lump sum price, including freight

3. Preliminary Drawings

a. Elevation and footprint drawings showing physical dimensions and conduit landing areas

4. Lead Time: Stated in weeks from receipt of released Purchase Order

a. (Target is <22 weeks)

5. Contractor License for the State of Utah, including a list of licensure limits

6. Insurance Certificate

7. Vendor Information Sheet

IX. Price Guarantee Period

The vendor guarantees its pricing for the time period stated in the solicitation. A request for price adjustment must be made at least thirty (30) days prior to the effective date. A request for price adjustment must include sufficient documentation (market analysis) supporting the request. Any price adjustment will not be effective unless approved by the CCSD purchasing manager. A price adjustment will be guaranteed for the same length of the time as the original price guarantees. The conducting unit will be given the immediate benefit of any decrease in the market, or allowable discount.

X. Tax Exemption

Sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the tax exemption certificate form TC-721G when purchasing materials for CCSD projects. A tax-exempt form will be provided upon request. Subcontractors must obtain tax forms from the General Contractor.

XI. Commercial and Delivery Terms

CCSD will issue the purchase order directly. The selected supplier will be required to coordinate shipping logistics with the Facilities Supervisor and/or the District's selected General/Electrical Contractor.

Delivery Location

Millville Elementary

67 S Main St

Millville, UT 84326

XII. IFB Schedule Timeline

Issue Date of IFB January 28, 2026

Q & A Deadline February 4, 2026 - 4:00pm (MST)

IFB Closing Date February 5, 2026 - 2:00 pm (MST)

Anticipated Notice of Award February 10, 2026

Anticipated Project Commencement ASAP - Upon contract signature/agreement

XIII. Evaluation and Award Process

Pursuant to the Utah Procurement Code, this IFB shall be evaluated in accordance with the objective criteria described in this IFB. Bids submitted must comply with all requirements noted within this IFB. Any bid that does not comply may be deemed non-responsive and disqualified from further evaluation

Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid receipt shall be evaluated for responsiveness in the following manner

Criteria Determination

Timely Receipt of Bid Pass/Fail

Complete Bid Packet Pass/Fail

Complete and Correct Documents Pass/Fail

Proposal Requirements (VIII) Pass/Fail

Any bid that does not pass these administrative criteria and the mandatory minimum requirements will be deemed non-responsive and will be rejected from this solicitation.

Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine that they meet or exceed the scope of work. Any bid that does not meet or exceed the scope of work will be deemed as nonresponsive and disqualified from further consideration.

XIV. Contract Award Process

All bids that meet or exceed the scope of work shall be evaluated on price and the CCSD Purchasing Department, pursuant to UCA §63-6a-Part 6 of the Utah Procurement Code, shall:

(a) (i) award a contract as soon as possible to the the responsible bidder who submits the lowest responsive bid; and

(ii) publish the name and bid amount of the bidder to whom the contract is awarded; or

(b) (i) cancel the invitation for bid without awarding a contract; and

(ii) publish a notice of the cancellation that includes an explanation of the reasons for cancelling the invitation for bids.

A solicitation award does not constitute a contract. Any award made through U3P (Bonfire), notifications received from

U3P, email notifications received directly from the procurement unit, documents received by vendors, or documents posted in U3P, do not constitute or create a contract. Only a fully executed PO or fully executed contract constitutes a binding contract.

If awarded, vendor(s) may not begin work, purchase materials, or enter into subcontracts relating to this solicitation until they receive a fully executed PO or contract.