5-HSS-26-052 - AppE-Project Cost Proposal.docx
DOCX document 61 KB Posted
- Solicitation number
- HSS-26-052
- Issued by
- Delaware
About this file
This is a Project Cost Proposal appendix for the Delaware Division of Public Health's Electronic Surveillance System for the Early Notification of Community Epidemics (ESSENCE) project, a syndromic surveillance system designed to enhance public health monitoring and outbreak detection. The project is structured across five lifecycle phases: Planning Phase, Configuration and Customization Phase, Testing and Deployment Phase, Operations and Support Phase, and Project Transition-Out Phase. Each phase includes specific deliverables and activities, such as project scheduling, stakeholder staffing, product configuration, testing implementation, training, and user documentation. The contractor will receive firm fixed cost payments upon successful completion and approval of deliverables for each phase through deployment. Following deployment, the contract enters the Operations and Support Phase, which spans the base contract term of two years (Base Year 1 and Base Year 2) plus seven optional one-year extensions, for a potential total contract term of up to ten years.
The pricing structure consists of two primary components: Phase 1 through Phase 3 costs (Planning through Testing and Deployment) and Phase 4 ongoing Operations and Support costs, which are prorated to exclude pre-deployment project lifecycle costs based on the projected Operations and Support Phase start date. The Operations and Support Phase costs are itemized annually and may be specified as a single all-inclusive cost category or broken into separate categories such as product hosting, maintenance, staffing, and supplies. The contractor must provide cost estimates for Years 1-3, Years 4-5, Years 6-7, Years 8-9, and Year 10, with the total project cost calculated as the sum of all project lifecycle phases and annual operations and support costs across the entire contract period. The proposal form requires contractors to complete cost fields for each phase and annual operations period to establish the firm fixed price and payment schedule for the contract.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-HSS-26-052 - Electro Surveillance Syst-Early Not of Comm.docx | DOCX document | |
| 4-HSS-26-052 - AppD-Templates PSA, BAA DTI TCs.docx | DOCX document | |
| 2-HSS-26-052 - AppB-Scope of Work.docx | DOCX document | |
| 3-HSS-26-052 - AppC-Vendor Frms.xlsx | XLSX spreadsheet |
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Text version
APPENDIX E
PROJECT COST PROPOSAL
E1. Firm Fixed Cost Forms The contractor shall complete sections E1.2 Project Lifecycle Cost – 1.2.1 Planning Phase to 1.2.5 Project Transition-Out Phase (as noted in Appendix B – Pages 2-3), the sum of which represents the firm fixed cost for the contract presented in section E1.3 (Total Project Cost).
E1.2.1 to E1.2.5 Project Lifecycle Cost The following represents the deliverables and activities per the project lifecycle and phases presented in Appendix B, Section 1.2 (Project Lifecycle). In effect, the contractor’s Project Plan defines a payment schedule; and upon the successful completion and approval of the deliverables and activities for each phase, the contractor will be paid the set amount. This section covers the cost through deployment, and section E1.2 (below) covers the cost post-deployment.
| Phase |
| Appendix B 1.2.1 - Planning Phase - Project Phase Deliverables & Activities |
| Project Cost |
Planning Phase
Activity: Schedule and conduct meetings
Activity: Finalize contractor and stakeholder staffing
Activity: Finalize subcontractor and/or vendor contracts, if applicable
Deliverable: Project Schedule
Deliverable: Change Management Plan
| 1 |
| Deliverable: Continuity of Operations Plan |
Deliverable: Data Conversion Plan
Deliverable: Dried Bloodspot (DBS) Card Specifications
Deliverable: Architecture Network Diagram
| Project Phase Cost |
| $ |
| Phase |
| Appendix B 1.2.2 - Configuration and Customization Phase - Project Phase Deliverables & Activities |
| Project Cost |
Configuration and Customization Phase
Activity: Schedule and conduct meetings
Activity: Spin-up the cloud instance for the SaaS product
Activity: Configure the product
Activity: Customize the product, if applicable
Activity: Update the Project Schedule
| 2 |
| Deliverable: Interface Control Document for Vital Statistics |
Deliverable: Training Plan
Deliverable: Test Plan
Deliverable: Product Deployment Plan
| Project Phase Cost |
| $ |
| Phase |
| Appendix B 1.2.3 - Testing and Deployment Phase - Project Phase Deliverables & Activities |
| Project Cost |
Testing and Deployment Phase
Activity: Schedule and conduct meetings
Activity: Implement the Test Plan
Activity: Implement the Training Plan
Activity: Implement the Product Deployment Plan
Activity: Implement the Interface Control Document for Vital Statistics
| 3 |
| Activity: Update the Project Schedule |
Deliverable: User Guide
Deliverable: Data Element Dictionary
| Project Phase Cost |
| $ |
| Phase |
| Appendix B 1.2.4 - Operations and Support Phase - Project Phase Deliverables & Activities |
| Project Cost |
Operations and Support Phase
Activity: Schedule and conduct meetings
Activity: Implement Continuity Of Operations Plan
Activity: Implement Change Management Plan
Activity: Initiate Help Desk Operations and Incident Management
| 4 |
| Deliverable: Provide Ongoing Maintenance and Support |
Deliverable: Securely maintain all data and facilities
| Project Phase Cost |
| $ |
| Phase |
| Appendix B 1.2.5 - Project Transition-Out Phase - Project Phase Deliverables & Activities |
| Project Cost |
Project Transition-Out Phase
Deliverable: Provide finalized copy of the Data Element Dictionary
Deliverable: Copy of the database based on an agreed format and delivery method
Project Phase Cost
E1.2 Annual Operations and Support Cost The contractor shall set the annual operations and support cost, which can be specified as a single all-inclusive cost category or itemized into separate cost categories (e.g., product hosting cost, mailing cost, supply cost, contractor staff position, etc.). The contract effective date begins Base Year 1 of the contract, and the firm fixed cost for the contract includes Base Year 1 through Base Year 2. The Division of Public Health has the option to extend the contract with seven (7) extensions for a period of one (1) years for each extension.
The annual operations and support cost begins with phase 4 of the project lifecycle, Operations and Support Phase, per Appendix B, Section 1.2 (Project Lifecycle). As such, the contractor shall prorate at a minimum Base Year 1 to exclude the Project Lifecycle Cost stated in section E.1.1, based on the projected start date of the Operations and Support Phase stated in the contractor’s Project Plan submitted per RFP Appendix B. This section covers the post-deployment cost, and section E1.1 covers the cost for the project lifecycle phases through deployment.
| Operations and Support Cost Category |
| Years 1-3 Cost |
| Years 4-5 Cost |
| Years 6-7 Cost |
Cost Category 1
Cost Category 2
Cost Category n
| Total Annual Cost |
| $ |
| $ |
| $ |
| Operations and Support Cost Category |
| Years 8-9 Cost |
| Year 10 Cost |
Cost Category 1
Cost Category 2
Cost Category n
| Total Annual Cost |
| $ |
| $ |
E1.3 Total Project Cost The contractor shall state the total project cost as the sum of sections E.1.1 and E.1.2.
| Project Cost Category |
| Project Cost |
Phase 1 – Planning Phase
Phase 2 – Configuration and Customization Phase
Phase 3 – Testing and Deployment Phase
Phase 4 – Operations and Support Phase – Years 1-3
Phase 4 – Operations and Support Phase – Years 4-5
Phase 4 – Operations and Support Phase – Years 6-7
Phase 4 – Operations and Support Phase – Years 8-9
Phase 4 – Operations and Support Phase – Year 10
| Total Project Cost |
| $ |
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